St.
John the Baptist Board of Education Meeting
Tuesday, April 12, 2011
I.
Call to Order
– Lizette Poston
Prayer – Fr. Dennis
Present
– Kris Hill, Lizette Poston, Mike Doiron, Mark Scheffert,
Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Cheri Cowell, Judy Renner,
Darryl Schmieg, Donna Trost (teacher rep.)
Absent –
Linda Unverferth, Lisa Reichmann
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes
– The minutes were approved by Mike Doiron and seconded
by Jamie Hohgrefe.
2.
School Funds –
a)
Special Account (checking):
$28,000
b)
Annual Fund;
$25,425
c)
Sports Account (checking):
$ 336
d)
Cafeteria Account:
$ 3,428
e)
School Account
$ 3,199
B.
Committee Reports
1.
Principal’s Report
·
The students'
component of the Child Protection requirement has been completed.
·
Mrs. Vogt took
over Mrs. Fahey's class on April 8 and plans on completing the year.
Raffle tickets are being sold to help with Mrs. Fahey's expenses and the
teachers will be planning another fundraiser for the summer.
·
We had 12
students from 5th-8th grades participate in the ROE Art Contest.
They received 11 blue ribbons and 1 red ribbon.
·
Our team of 6th,
7th & 8th graders finished 2nd at the academic bowl at COSLHS.
We missed first place by three points.
·
More information
will be coming regarding the new Diocesan policy regarding food
allergies/outside food/and other pertinent restrictions.
We need to include this information in the handbook for next year.
2.
Annual Fund
·
$23,155 received
so far from 106 donors. The
Grandparent phase was mailed out March 8th.
Alumni letters will be mailed approx. April 15th.
We will be including a return donation envelope this year and increase
the challenge to $50 from $25.
3.
Athletic Committee
·
Girls 2nd in
Midget Diocesan VB Tourney
·
Boys participated
in St. Clare "C", St. James "A", and "C" team
Diocesan tourns.
·
Girls basketball
awards night is April 8th.
·
Awards banquet
scheduled for May 23rd.
·
We are
responsible for the Sr. & Jr. OVC Concessions, hosting SJB Track Meet, The
Diocesan Track Meet and the Regional Track Meet.
·
Starting to plan
the Clay Bird Shoot in Sept. Hope
to make this our Main and only fundraiser for next year.
4.
Youth Ministry/PSR
·
The Youth Group
will be dying Easter Eggs on Holy Saturday.
They are planning a prayer service for Mrs. Fahey possibly on May 15th.
Jena Hollinshead will now be the Director of the Youth Group and Maribeth
and Robin will be co-directors.
·
The Jr. Youth
Group will be stuffing plastic eggs on Holy Saturday.
They are planning an end of year dance sometime in May.
·
PSR classes
continue to prepare for First Communions and Confirmation.
5.
Finance Report
·
We are on track
to end the fiscal year with a balanced budget.
Thanks to everyone for all their efforts, especially with all the
fundraising.
6.
Fundraisers
·
Spring fundraiser
is complete. We made approximately
$5,500 on the TJ.'s Pizza, Little Caesar’s Pizza and strawberries.
7.
Development/Public Relations
·
Decal stickers
will be ordered and one decal will be given to each family at registration.
Additional decals will be sold.
III.
Old Business
A. Pictures on website - Ms.
Hill will prepare a proposed permission slip and bring it to the next
meeting. The permission slip
will allow the school to post students' pictures on the website.
No
names will be used.
IV.
New Business
A.
Uniform Shirts - Discussion was held about adding more colors of shirts
to the school dress
code. Jamie Hohgrefe made a
motion to add red and pink polo shirts to the dress code policy.
Judy Renner seconded. Motion
passed.
B. School Board Elections -
Mike Doiron and Linda Unverferth's terms are up, but they may be
nominated and re-elected. Nominations
will be made the weekend of May 7th and May 8th with
the election being held on May 21 and May 22.
V.
Adjournment
·
Jamie Hohgrefe
motioned to adjourn the meeting and Mike Doiron seconded.
VII. Next Meeting
·
The next meeting
is scheduled for Tuesday, May 10, at 7:00 p.m. in the school library.
Tuesday, December 14,
2010
I.
Call to Order
– Lizette Poston
Prayer – Ms. Hill
Present
– Kris Hill, Lizette Poston, Mike Doiron, Mark Scheffert,
Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Cheri Cowell, Lisa Reichmann,
Darryl Schmieg, Rhonda Niemeier (teacher rep.)
Absent –
Fr. Dennis, Linda Unverferth, Judy Renner
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes
– The minutes were approved by Jamie Hohgrefe and
seconded by Mark Scheffert.
2.
School Funds –
a)
Special Account (checking):
$ 13,491
b)
Annual Fund;
$ 32,904
c)
Sports Account (checking):
$ 837
d)
Cafeteria Account:
$ 2,398
e)
School Account
$ 6,216
B.
Committee Reports
1.
Principal’s Report
·
Sheriff Mike
Hoelscher will teach DARE to the 6th grade class beginning after
Christmas.
·
The school board
and faculty will be meeting with Sister Kathleen on Sunday, January 9, at the
Ruma Convent.
·
The Iowa test
scores are back. Overall, they are very good.
Ms. Hill will be working on a way to present this information to the
parents.
·
We are still
looking for more service projects. If
you know of anything the older students could get involved with, please let Ms.
Hill know.
·
We received a
grant for $500 from the Monroe County Electric Co-op for clickers to use with
the smart board. Mrs. Niemeier is
excited to use them for math in her classroom. Thank you to Mrs. Barbeau for writing this grant for us!
2.
Annual Fund
– Balance is $32,904
·
The Major Donor
phase of the Annual Fund is underway. We have already received $4,000 from the major donors.
The next phase will take place in January with the School Board and the
faculty and staff.
3.
Athletic Committee
·
New Spirit wear
was ordered. It will be in time for
Christmas.
·
Baseball &
Softball Awards were held on November 1st.
·
We are working on
adding more boys volleyball games to the schedule.
·
The December
bingo was cancelled due to the weather.
·
We hosted the 25th
Annual “C” team basketball tournament.
Our SJB boys took 1st place in the tournament.
4.
Youth Ministry/PSR
·
No Report
5.
Finance Report
·
At the January
meeting we will look at the first six months of the fiscal year in more detail.
6.
Facilities
·
Mark Scheffert
brought information regarding new bleachers.
He will go over that information with Ms. Hill at another time.
7.
Fundraisers
·
We will be giving
parents another opportunity to contribute money toward their fundraising goal.
We have ordered 500 Super Bowl Charity Mania tickets.
They sell for $5.00 each with a profit of $3.50 to the school.
They will be sent home before Christmas break.
·
As our 4th
fundraiser, we will be selling Little Ceaser’s Pizza Kits and T.J.’s braids.
This fundraiser will begin in February.
8.
Development/Public Relations
·
The
Development/Public Relations committee has been working hard.
They have developed an outline to send Welcome Kits to new families in
the area, baptism gifts to children
recently baptized at St. John’s and all neighboring parishes, and birthday
gifts to these children as they grow from age 1 – age 4.
The school children will be involved in some of these projects.
·
They have
completed a Teacher’s Brochure which introduces the entire faculty at St.
John’s and includes a description of each teacher’s qualifications.
This will be made available to any prospective families.
·
They have
received a matrix from the Diocese office which gives ideas of marketing tools
on a month to month basis. They
would like to try to implement some of these ideas in the future.
·
The Adopt a
Student program is something that is still being considered.
The committee hopes to work on this in January.
III.
Old Business
A.
Ms. Hill has completed updating the strategic goals. Michelle Umbdenstock motioned to approve
the goals and Lisa Reichmann seconded.
Goals approved.
IV.
New Business
A.
Ms. Hill received information regarding the grade point averages of Red
Bud High School students (2001-2007) who attended St. John’s. In the seven years presented, there were 8 valedictorians.
Many students had grade point averages of 3.0-3.7 and many ranked in the
top 20 of their class. In the current Senior class of 2011, three former
SJB students are taking college level courses.
B.
A lengthy discussion was held regarding money, tuition and other income.
We discussed possible
ways to increase the school’s income.
We need to be thinking about this and in March we will need to make final
decisions regarding next year’s finances.
V.
Adjournment
·
Cheri Cowell
motioned to adjourn the meeting and Mike Doiron seconded.
VII. Next Meeting
·
The next meeting
is scheduled for Tuesday, January 11, 2010 at 7:00 p.m. in the school library.
Tuesday, October 12,
2010
I.
Call to Order
– Lizette Poston
Prayer – Father Dennis
Present
– Kris Hill, Father Dennis, Lizette Poston, Mike Doiron,
Darryl Schmieg, Linda Unverferth, Mark Scheffert, Michelle Umbdenstock, Beth
Goeddel, Jamie Hohgrefe, Cheri Cowell, Leslie Fruth (Teacher Representative)
Absent –
Lisa Reichmann, Darryl Schmieg, Judy Renner
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes
– The minutes were approved by Michelle Umbdenstock and
seconded by Mark Scheffert with two changes.
Michelle’s name was misspelled and the date of the
Preschool/Kindergarten Crazy Bowl should be changed to January 16th.
2.
School Funds –
a)
Special Account (checking):
$ 13,662
b)
Annual Fund;
$ 33,194
c)
Sports Account (checking):
$ 1,040
d)
Cafeteria Account:
$ 3,179
e)
School Account
$ 11,301
B.
Committee Reports
1.
Principal’s Report
·
Testing begins
this week for grades 2-8.
·
Mrs. Liefer is
recuperating well. She will
officially be back the last Monday in November. She will be volunteering in the classroom over the new few
weeks to familiarize herself with the routine and for the students to get to
know her.
·
Several teachers
will be helping Mrs. Fruth with her Preschool Night on October 21.
It is our intent to host four of these this year.
It is open to all three and four year olds.
·
We finished up
our fire drill practices. We got
out of the building very quickly and orderly.
We updated our emergency procedures and these will be reviewed with the
staff on November 5.
2.
Annual Fund
– Balance is $33,194.
·
The Annual Fund
drive will begin in November with the Major Donors.
A discussion was held regarding a good time to send letters to parents
regarding the “Parent Phase” of the Annual Fund.
Mike will discuss this further with Ms. Hill.
3.
Athletic Committee
·
Boys baseball
record was 3-9; girls softball record was 6-4 with a 6-1 conference record which
should given them 2nd place in conference.
The service project made over $600.
·
Basketball
practice has begun. Coaches are Joe
Hentis, Brett Dunker and Doug Wiegard for the boys and Dee Bollinger and Ken
Poirrier for the girls.
·
Bingo kitchen
started in October. Each family
will work one time.
·
The Sporting Clay
Shoot Event made the sports department $1,200.
We have scheduled this again next year for September 17th.
4.
Youth Ministry/PSR
·
The PSR classes
are discussing varying topics such as God’s creation, Sacrament of Baptism,
God’s gift of Conscience, The Ten Commandments, The Seven Sacraments, Saints
and the Four Marks of the Catholic Church.
·
The catechists
and students of PSR have been asked to read the Gospel reading for the next
Sunday each week. They will provide
reflection and discussion on the reading.
·
LaVerne Krebel,
Kim Zimmer and Theresa Seemann attended a workshop titled, “How Catholics Can
Become a People of the Word.”
·
PSR mother
Michelle Deterding has offered to be in charge of a Pampered Chef fundraiser
that will begin Oct. 27 and end on Nov. 7th.
·
Jr. Youth Group
will meet October 17th.
·
The High School
Youth are had a welcome party for the incoming freshmen.
5.
Finance Report –
Reviewed first quarter report. The
numbers look good. So far, we are
on target with the budget.
6.
Facilities
·
A man from
Missouri flooring took measurements of the gym floor and will be getting back to
us with several proposals for both wooden and synthetic floors.
·
Dave Young and
Gib Birk will be shopping around for new stoves for the kitchen.
7.
Fundraisers
·
The football
mania money is still outstanding.
·
The October bingo
made about $440 with approximately 87 people attending.
The lunch stand for the sports department made approximately $300.
The next bingo is November 14th.
8.
Development/Public Relations
·
Annuity
information will be sent to parishioners 60 years of age and older next week.
·
Discussed an
“Adopt a Student” program and the need to set up a fund to put money into to
support the tuition assistance program.
·
Discussed the
idea of adjusting tuition from PreK – K - 1 to make it more of a gradual
increase.
III.
Old Business
A.
The Goals and Objectives for 2009-2012 were reviewed. Ms. Hill will be making some minor changes to these goals and
will present them to the Board.
B.
The 1st Annual Light Parade will be held during the Christmas
Open House/Deer Fest Festivities in Red Bud.
We should try to have some representation from our school and church in
this parade.
IV.
New Business
A.
Rhonda recently gave Ms. Hill the names of the children ages 0-4 who have
been baptized in our church. Ms.
Hill will request the same information from St. Leo’s, St. Patrick’s, St.
Boniface and St. Joseph’s.
A discussion was held on how to target these children as future students of St.
John’s. It was decided to turn
this over to the Development Committee. They
will discuss it and get back to the Board with some suggestions.
VI.
Adjournment
·
Jamie Hohgrefe
motioned to adjourn the meeting and Linda Unverferth seconded.
VII. Next Meeting
·
The next meeting
is scheduled for Tuesday, November 9, 2010 at 7:00 p.m. in the school library.
Tuesday, September 14,
2010
I.
Call to Order
– Lizette Poston
Prayer – Father Dennis
Present
– Kris Hill, Father Dennis, Lizette Poston, Mike Doiron,
Darryl Schmieg, Linda Unverferth, Judy Renner, Mark Scheffert, Michele
Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Lisa Reichmann, Cheri Cowell, Kathy
Barbeau (Teacher Representative)
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes
– The minutes were approved by Mark Scheffert and
seconded by Jamie Hohgrefe with one change.
The 2010/2011 School Budget should read $633,570.
2.
School Funds –
a)
Special Account (checking):
$ 6,979
b)
Annual Fund;
$ 33,194
c)
Sports Account (checking):
$ 1,179
d)
Cafeteria Account:
$ 1,856
e)
School Account
$ 36,755
B.
Committee Reports
1.
Principal’s Report
·
Child protection
is about complete. 26 people
attended the initial training class that was held. Four of those were high school seniors who will be involved
with coaching. Over 160 people have
taken the refresher course.
·
Checks have begun
for our eligibility requirements for our athletes.
Checks will be made every two weeks.
·
Bus evacuation
drill is scheduled for September 15. We will begin reviewing fire and bad weather drills.
2.
Annual Fund
– Nothing to report. Balance is
$33,194.
3.
Athletic Committee
·
Our BB/SB
tournament on September 11th was rained out.
We will decide whether this will be rescheduled after Mrs. Trost attends
the meeting regarding the Regional tournament.
·
The athletic
policy will soon be posted on the school website.
4.
Youth Ministry/PSR
·
Jr. Youth Group
will not be meeting until October.
·
The High School
Youth are planning a welcome party for the incoming freshmen soon.
5.
Finance Report –
See Below
6.
Facilities
·
Stoves in the
kitchen may need to be replaced very soon. Ms Hill will be getting information regarding prices.
·
A lengthy
discussion was held regarding the status of the gym floor.
We need to have a plan in place soon.
The floor will need to be removed, abated and a new floor laid.
This will be a joint project between the parish and the school.
7.
Development/Public Relations
·
Randy Flachsbart,
Director of Planned Giving for the Belleville Diocese recently spoke to the
Finance Board regarding charitable annuities.
They will be targeting church members over the age of 60 by sending
postcards regarding this program.
III.
Old Business
A.
Budget 09-10 –
Reviewed final numbers
B.
Budget 10-11 – Tweaked budget after final enrollment.
Budget for 2010-2011 school year is
$633,570
C.
Fundraisers
·
Each class has
decided on their fundraisers. The
teachers started things off with a BBQ, which made $1,152.
The other fundraisers include:
Preschool/Kindergarten – Crazy Bowl – January 16
First Grade – Meat Raffle – March 11th
Second Grade – Cookbook
Third Grade – Cookie Walk – Saturday before Christmas
Fourth Grade – Breakfast on Palm Sunday
Fifth Grade – Breakfast on September 19th
(Catechetical Sunday)
Sixth Grade – Euchre/Bunco Tournament – January 29
Seventh Grade – Quilt Raffle
Eighth Grade – Shooting Complex
·
Mums – 307 sold
= $997.75 profit
·
Football Mania
tickets were sent home. Tickets are
$10 each. Need to sell 500 tickets.
IV.
New Business
A.
New Start Time
– The new start time for the School Board meetings will be 7:00 p.m. We will try to stay at a 1½-hour time limit for the meeting.
B.
Parties – There will be a few changes to the parties this year.
It is more difficult for parents to attend the parties.
We would also like to include the upper grades in the parties.
The changes are:
Halloween – PK and K will have a party in their room.
Room mothers will plan the party and the students will dress in costumes
and parade in the gym. Grades 1-8
will go to the gym for the costume parade and a treat.
Christmas – All classes will have their own parties as in the
past. PK-4 will have their parties in their classrooms and grades 5-8 will have
their parties in the cafeteria after their activity.
Valentine – There will be no parties in the classrooms, but fun
and food will be provided for all grades. Valentines
will be exchanged for PK- 4th in their classrooms.
C.
The teachers recently met with Sr. Kathleen to discuss curriculum and
classes. Ms. Hill will be setting
up a time for the School Board to meet with Sr. Kathleen.
D.
New Grade Scale for Minor Subjects – A new grading scale was discussed
for the minor subjects which for grades K-4 includes:
P.E., Handwriting, Computers, Art, Music and Conduct & Effort.
In grades 5-8 the new grading scale would be for Conduct & Effort.
The old scale was: E, S+, S, S-, and U.
The new scale, which was approved by the School Board, will be S+, S and
S-.
V.
A.O.B.
1.
Ms. Hill passed out the Goals and Objections for 2009-2012.
We will review these goals in the future.
2.
A discussion was held regarding the website.
We are waiting for the church to get a website up and running.
We may then create a link onto their webpage.
VI.
Adjournment
·
Cheri Cowell
motioned to adjourn the meeting and Judy Renner seconded.
VII. Next Meeting
·
The next meeting
is scheduled for Tuesday, October 12, 2010 at 7:00 p.m. in the school library.
Tuesday, August 10, 2010
I.
Call to Order – Carol Gilpin
Prayer
– Father Dennis
Present: Kris
Hill, Father Dennis, Carol Gilpin, Chris Crain, Lizette Poston, Mike Doiron,
Darryl Schmieg. Linda Unverferth, Judy Renner, Dee Ann Bollinger, Nancy Cowell,
Mark Scheffert, Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Lisa
Reichmann, Cheri Cowell.
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The
minutes were approved by Dee Bollinger and seconded by Lisa Reichmann.
2.
School Funds
-
a)
Special Account (checking):
$ 9816.00
b)
Annual Fund:
$ 33635.00
c)
Sports Account (checking):
$ 271.00
d)
Cafeteria Account
$ 1069.00
e)
School Account
$ 85.00
B.
Committee
Reports
1.
Principal’s Report
·
Thank
you to Dee, Chris, Nancy & Carol for their time and the effort each has put
into the School Board over the past few years.
Please remember as you leave the board, you are not leaving St. John and
we look forward to working with you in the future on other endeavors!
·
A
warm welcome to Michelle, Beth, Jamie & Cheri, our newest members of the
board!
·
Thank
you to Carol for organizing St. John in the Fireman’s Parade. This was a step
in the right direction of raising our school’s profile within the community.
2.
Annual Fund
·
2010/11
Annual Fund will kick off in November. Our goal this year will be $32,000.
·
2009/10
Final Results: Goal was $33,000 –
We collected $30,000.
·
96
Tickets for the Summer Festival Chicken Dinner were given to Major Donors; 74
were redeemed.
·
Historical
Perspective: Over the past 15 years the Annual Fund has collected $416,000.
3.
Athletic Committee
·
The committee will not be doing a mouse race
fundraiser this year. They will be hosting a sporting clay tournament at the
world shooting and recreation complex on Saturday, September 18.
Other fundraising ideas are in the works.
·
Some of the Belleville Diocesan schools will change
certain sports schedules to align with schedules we have been following. This
will allow our teams to compete against schools in the Belleville Diocese.
·
Coaches for 2010/11: Matt Koesterer, Softball; Larry
Thies, Baseball; Joe Hentis, Boys Basketball; Doug Wiegard, Boys Basketball; Dee
Bollinger and Kenny Porrier, Girls Basketball; Dee Bollinger, Girls Volleyball,
RenetaWittenauer, Boys Volleyball. Track
coaches are still being decided.
4.
Youth Ministry/PSR
·
There are 89 students enrolled in PSR this year,
grades 1 thru 8.
·
Jr. Youth Group first meeting will be in October.
·
Youth Group’s first meeting is scheduled for
Sunday, August 15, at 5:00.
. 5.
Finance
·
Finished
the year with our cost/expenses in line with budget. However, due to our not
receiving required subsidies, we missed our budget target by $11,000.
·
The
2010/11 School Budget is $633,570. Full
budget numbers will be loaded into the spreadsheets for the board’s review in
September.
·
Fundraising
and Finance: The goal for
fundraising has not changed. The
same dollars allocated for fundraising last year (2009/10 school year) have been
budgeted for this year (2010/11 school year) roughly $10,000. Excess profit made from any fundraising activity will go into
the general fund as a “cushion” in the likely event that another fundraiser
will not make its budget number.
6.
Facilities
·
The staff has made the building look great for the
start of another school year. Our facility looks great!
·
The state has confirmed through testing that our
building does not have asbestos in any of our walls or ceilings.
The asbestos located under the lockers has been deemed “contained”
and does not pose any hazard to occupants of this building.
The asbestos in the gym floor is also well maintained although we do have
to begin working on an abatement plan. The cost, at this point, to abate the gym
would be $32,000. To abate the gym
and replace the floor is estimated to cost over $100,000.
7.
Development/Public Relations
·
SJB did participate in the Fireman’s Parade and
handed out @ 250 flyers. There was a lot of crowd interest in our participation
and in our flyers but we did not have enough school volunteers to hand out
flyers to all who wanted one!
8.
Cafeteria – Nothing
to report
9.
Fundraisers
·
August
26 - Meeting to discuss class fundraisers
·
August
29 – Teacher & Staff BBQ
·
September
11 – Assisting at Blossom City Festival
·
September
12 – Parish Fall Festival & Bingo
·
September
18 – Athletic Dept & 8th Grade Sporting Clay Tournament
III.
Old Business
1.
Final Enrollment numbers to date for 2010/11 school year:
·
12/preschool
·
4/Kindergarten
·
9/1st grade
·
8/2nd grade
·
9/3rd grade
·
8/4th grade
·
12/5th grade,
·
12/6th grade
·
15/7th grade
·
8/8th grade
·
Total enrollment / 97.
Net change in enrollment 2010 VS 2009: family of 4 moving to different
town; graduated 14 from 8thgrade~enrolled of 4 in kindergarten; 7
students transferred to SPPS.
IV.
New Business
1. New
Board Members Assignments: President-Lizette, Vice President-Jamie, Secretary-Beth.
2.
Development-Michelle & Lizette, Public Relations-Lisa & Judy,
Financial- Mike Doiron, Fundraiser-Mark,
Athletic- Cheri.
3.
Board Members please email Kris your email addresses. Board information will be
distributed via email in the future.
4.
Diocesan meeting for new Board members will be held on September 8 at the
V.
Adjournment
·
Mike
Doiron motioned to adjourn the meeting and Linda Unverferth seconded.
VIII. Next
Meeting
·
The
next meeting is scheduled for Tuesday, September 14th, 2010 at 7:30
p.m. in the school library.
Tuesday, June 10, 2010
I.
Call to Order – Carol Gilpin
Prayer
– Father Dennis
Present: Kris
Hill, Father Dennis, Carol Gilpin, Chris Crain, Lizette Poston, Mike Doiron,
Darryl Schmieg. Linda Unverferth, Judy Renner, Dee Ann Bollinger, Nancy Cowell,
Mark Scheffert, Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe
Absent:
Lisa Reichmann
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The
minutes were approved by Chris Crain and seconded by Nancy Cowell.
2.
School Funds
-
a)
Special Account (checking):
$ 17,188.
b)
Annual Fund:
$ 31,399.
c)
Sports Account (checking):
$ 1,025.
d)
Cafeteria Account
$ 7,849.
e)
School Account
$ - 4,189.
B.
Committee
Reports
1.
Principal’s Report
·
Parents
will receive a fundraiser with final registration information.
·
To
date have received over 40 applications for the 3rd grade teaching
position.
·
Kris
has been meeting individually with each teacher for their annual performance
evaluation. Meetings should
conclude by mid-June.
2.
Annual Fund
·
Final
phase for the Parish is underway.
·
We
are projected to finish a but under goal. Final report will be given at the
August school board meeting.
·
Major
donors will receive a thank you letter along with 2 dinner tickets for SJB
Picnic.
3.
Athletic Committee –
Nothing to report
4.
Youth Ministry/PSR
·
PSR adjourned until September.
·
Jr. Youth Group adjourned until September.
·
Youth Group planning trip to Holiday World on
6/16/10.
. 5.
Finance
·
Reviewed
projected final numbers for 09/10 budget.
·
School
Account (see above) is negative due to timing/cashflow. Recent Smart Tuition
deposits are not reflected in above number.
·
Each
above account has to close at the end of 6/30/10 (transferred remaining cash
into school account) and start again at beginning of next fiscal year –
7/1/2010.
6.
Facilities - Nothing to report.
7.
Development/Public Relations - Nothing to report
8.
Cafeteria
·
Scored 100% on the most recent Health Dept review.
·
An audit response from the state audit in April has
been submitted to the state.
·
We will begin checking via internet for families
eligible for free or reduced lunch. This is a state requirement.
9.
Fundraisers
·
Teacher
sub sand and salad lunch – Projected profit $625
·
Baseball
– Projected profit $1225 VS goal of $3000
·
Golf
Tournament – Projected profit $2500 VS goal $3500
III.
Old Business
1. PSR
contact letters & SJB school brochures were mailed to 65 PSR families.
2.
Brochures
will be sent to City Hall for welcome packages and to local realtor/title
company.
3.
New school board members are: Cheri Cowell, Jamie Hohgrefe, Beth Goeddel
and Michelle Umbdenstock. They are replacing Dee Ann Bollinger, Carol Gilpin,
Chris Crain, and Nancy Cowell.
4.
Enrollment numbers - to date - for
2010/11 school year:
·
8/preschool
·
4/Kindergarden
·
9/1st grade
·
9/2nd grade
·
9/3rd grade
·
9/4th grade
·
12/5th grade,
·
13/6th grade
·
16/7th grade
·
9/8th grade
·
Total enrollment / 98.
Net enrollment reduction of 15 students from our prior year was due to:
1. A family with 4 students moved to Quincy, IL.
2. We graduated 14 8th graders but enrolled only 4 students
into Kindergarden – a net loss of 10 students.
3. A family with 1 student transferred to SPPS in Waterloo.
IV.
New Business
1.
The
school will walk/participate in the Fireman’s picnic this year. The effort
will be coordinated by Carol Gilpin.
V.
AOB
1.
Parent organization would like to coordinate a “meet & greet”
event for new school families and their assigned mentors in late July. Kris will
have the families and mentors paired before the end of the month.
2. Parties in classrooms
may need to be scaled back this year to reduce disruption for teachers and
parents. We discussed the options
of one party (Christmas) instead of 3 parties Halloween, Christmas and
Valentine’s day, or of having a snack for the “party” and eliminating the
games. Kris will discuss this issue
with the teachers.
VI.
Executive Session
VII.
Adjournment
·
Linda
Unverferth motioned to adjourn the meeting and Chris Crain seconded.
VIII. Next
Meeting
·
The
next meeting is scheduled for Tuesday, August 10, 2010 @ 7:30 p.m. in the school
library.
St. John the Baptist Board of Education Meeting
Tuesday, May 11, 2010
I.
Call to Order – Carol Gilpin
Prayer – Father Dennis
Present: Kris
Hill, Father Dennis, Chris Crain, Lizette Poston, Lisa Riechmann, Mike Doiron,
Darryl Schmieg. Guest: Michelle Grohmann
Absent: Linda Unverferth, Judy
Renner, Dee Ann Bollinger, and Mark Scheffert.
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The
minutes were approved by Lisa Riechmann and seconded by Mike Doiron.
2.
School Funds
-
a)
Special Account (checking):
$ 18,870.
b)
Annual Fund:
$ 40,984.
c)
Sports Account (checking):
$
798.
d)
Cafeteria Account
$ 5,288.
e)
School Account
$ 6,342.
B.
Committee Reports
1.
Principal’s Report
·
Registration
is underway and should wrap up by the end of the week.
·
Mrs.
Bertram and family will be moving to Quincy, IL due to a change in Mr.
Bertram’s job.
·
The
school’s new brochure is finished, thank you Carol Gilpin.
·
The
changes to the structure of pre-school and kindergarten have begun.
·
We
are finalizing “fundraiser fee” numbers for families.
2.
Annual Fund
·
We
are at $25,865 VS a target of $33,000. Have
the alumni and parish phase still to go. Feel the results are positive.
3.
Athletic Committee
·
Parent
meeting held for 2010/11 athletic year.
·
The
boys track team missed a Regional 1st place trophy by 1/2 point. Five
boys going to State.
·
Awards
banquet is scheduled for May 17. Donna Trost will officially “retire” from
coaching.
4.
Youth Ministry/PSR – Nothing
to report
.
5.
Finance – Nothing
new to report
6.
Facilities - Nothing new to report.
7.
Development/Public Relations - Nothing to report
8.
Cafeteria – Nothing to
report
9.
Fundraisers
·
Teacher
sub sand and salad lunch – scheduled for June 4.
III.
Old Business
1.
PSR contact letters with our new brochure are ready to go. Approximately
65 letters will be mailed.
2.
School
Board nominations are complete. Voting will occur this Sunday.
IV.
New Business
1.
Discussed
holding an end of year meeting with all parents to discuss results and future
direction.
2.
A
couple of parishioners are interested in coordinating Bingo to be held monthly,
every 2nd Sunday, with the
profits going to the school. School
parents would have to assist at a Bingo but this
would be a joint Parish/School activity.
3.
Addressed concerns of guest parent regarding proposed structure of
Kindergarten & Pre-school classes. The new structure will enhance the
learning experience and enable the teacher to give
individualized attention to each student.
V.
Executive Session
VI.
Adjournment
Chris
Crain motioned to adjourn the meeting and Mike Doiron seconded.
VII.
Next Meeting
The next meeting is scheduled for Tuesday, June 10, 2010 @ 7:30 p.m. in
the school library.
Respectfully
submitted by:____________________________________Lizette Poston
Tuesday, March 9, 2010 Minutes
I.
Call to Order – Carol Gilpin
Prayer – Father Dennis
Present: Chris
Crain, Mark Scheffert, Judy Renner, Mike Doiron, Carol Gilpin, Kris Hill, Father
Dennis,
Lizette Poston, Nancy Cowell, Lisa Reichmann, Dee Ann Bollinger, Teacher
Rep: Leslie Grohman.
Absent: Linda Unverferth,
Darryl Schmieg
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The
minutes were approved by Mark Scheffert and seconded
by Lisa Reichmann.
2.
School Funds
-
a)
Special Account (checking):
$13,327.
b)
Annual Fund:
$ 50,926.
c)
Sports Account (checking):
$ 2,510.
d)
Cafeteria Account
$ 5,612.
e)
School Account
$ 4,638.
B.
Committee Reports
1.
Principal’s Report –
·
Grade 8 Dates Set – Confirmation May 12; Graduation
May 20
·
Fundraisers – Most classroom activities completed.
To date @ $7,300 cleared. Great job!
·
Auction – A huge success; profit of @ $52,000.
·
Registration – Will be early this year. We have to
get an early start in order to plan our staffing needs and get our curriculum
under way for the 10/11 school year.
·
State
Evaluations – There will be 2 State evaluations before the end of the year.
One will be an asbestos reevaluation and the other will be a cafeteria review.
Neither review has been scheduled.
2.
Annual Fund –
·
The results of the annual fund look good, even with
the hard hitting economy. Comparing
Year to Date results 2009 VS 2010 we are down 2 donors in the combined Major
Donor/All Other categories and a total of $405. Last year at this time we had 80 donors for a total of
$19,440. This year we have 78
donors for a total of $18,995. The
next phase, Grandparents, is ready to go. After
that the Alumni letters will go out.
3.
Athletic Committee
·
Balance on hand is $2,510.54
·
Volleyball Results: Girls “B” team took 3rd
at Pr du Rocher; Girls “A” took a consolidation prize at St. Mary’s; and
Girls “A” took 1st at Chester Lutheran.
We are hosting Volleyball Regional’s on March 17, 18, 19 & 22.
·
Basketball Awards – Boy’s Friday, March 5th;
Girl’s Saturday, March 20th.
4.
Youth Ministry/PSR
·
Nothing
to report
.
5.
Finance
·
We
are still on track to achieve this year school budget.
6.
Facilities
·
Nothing to report
7.
Development/Public Relations
·
The
school is in need of a new brochure. Carol
Gilpin has agreed to head up this effort.
8.
Cafeteria
·
Nothing
to Report
9.
Fundraisers
·
Meat Raffle at KFC hosted by Preschool &
Kindergarten – March 19th
·
Easter Cookies and decorated Eggs – Hosted by 7th
Grade – Orders due March 27th
·
BBQ at IGA – Hosted by Third Grade – Dated to be
determined
·
Lunch by Teachers – March 26th
III.
Old Business
·
2009/2010 calendar:
Easter Holiday will be Thursday, Friday & Monday.
School will be finished on Tuesday, May 25.
·
Will finalize dates for: school retreat at convent,
Preschool and Kindergarten graduation, award days, 8th grade
luncheon.
·
2010/2011 calendar: We will not take Pulaski day but will reserve Holy
Thursday instead. Our calendar matches up with the public school calendar for 8
months. There are differences in
March due to a second parent teacher conference day for the Public school which
gives them an extra Friday off.
·
The Board voted in the affirmative to approve the
2010/11 school calendar.
IV.
New Business
·
PSR Contact –When is it appropriate to contact the
PSR families with regard to registration and joining SJB?
At what age/grade level? After much discussion it was decided that it is
always appropriate to contact the PSR families and a registration letter should
be given to all PSR families every year along with a brochure explaining the
features and benefits of our school.
·
We need to change the mindset and perspective of SJB
from a school that is struggling to one that is THRIVING.
V.
Executive Session
After executive session a vote was taken to accept the tuition increases
for the 10-11 school
year. Tuition will be $3,150
for one child, $5,200 for two children and $6,600 for three or more children.
Fees will remain at $225 per child for books, materials, and technology.
Fundraising fees will, also, remain the same. You will be assessed a fee of $250 for the first child and
$50 for every child after that. If
you participate in the fundraisers, you will be credited towards this amount.
The majority voted to accept this fee structure for next year with Carol
Gilpin voting against the increases.
VI.
Adjournment
·
Mike
Doiron motioned to adjourn the meeting and Nancy Cowell seconded.
VI.
Next Meeting
·
The
next meeting is scheduled for Tuesday, April 13, 2010 @ 7:30 p.m. in the school
library.
Tuesday, February 9, 2010 Minutes
I.
Call to Order – Carol Gilpin
Prayer – Father Dennis
Present: Kris
Hill, Carol Gilpin, Father Dennis, Darryl Schmieg, DeeAnn Bollinger, Lizette
Poston,
Mike
Doiron, Mark Scheffert
Absent:
Chris Crain, Linda Unverferth, Nancy Cowell, Lisa Riechmann, Judy Renner.
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The
minutes were approved by Dee Bollinger and seconded
by Mike Doiron.
2.
School Funds
-
a)
Special Account (checking):
$ 15,305.
b)
Annual Fund:
$ 46,011.
c)
Sports Account (checking):
$ 4,472.
d)
Cafeteria Account
$ 4,103.
e)
School Account
$ 1,234.
B.
Committee Reports
1.
Principal’s Report -
·
Catholic
Schools Week was a success. Activities
incorporated faith, school and community.
·
There
are many school plans to discuss over the next few months. Preliminary budget
for 2010/11 school year will be set before the March School Board meeting so we
can prepare for early registration for all classes.
·
Parish
Council Nominations are being taken this weekend. School Board nominations and
elections are held in May. There are three openings for the upcoming year: Dee,
Carol & Nancy.
·
Father
Dennis Appreciation. The students and staff want to thank Father Dennis for
taking such an active role in the school. We
appreciate his attention and participation in our school lives and his heartfelt
liturgies.
2.
Annual Fund –
·
On track with our solicitation schedule.
Total collected to date 2/2010 is
$14,990 vs. $17,175 as of 2/2009.
3.
Athletic Committee
·
See attached financial report.
·
Boys “A” &
“C” BB Teams placed 4th
in Diocesan tournaments; Boys “D” won 5th at St. Teresa
·
SJB hosted the Parochial Boys BB Diocesan Tournament.
Expect to net @ $3,000.
·
Girls BB: “C” team won Steelville tournament.
Other girls BB teams tied for first in Conference and 2nd in
Regional’s.
·
Boy and Girls VB getting started.
4.
Youth Ministry/PSR
·
Jr.
Youth Group will attend Jr. Youth Day in Mt. Vernon on April 25.
·
Youth Group fundraisers planned: 2/27 with K of C at
“soup cook off” and a “Food Fest” during lent for Catholic Relief
Services.
·
Youth Group attending a Diocesan Youth Conference on
March 13-15 in Collinsville. Will raise money for hotel and food expenses
by holding bake sales after masses. Parish pays for registration. 11 youth and
6 adults plan on attending.
·
PSR and SJB student liturgy on Sun, Feb 21., and PSR
students will participate in Ash Wednesday evening liturgy.
·
PSR fees will increase for 2010/11 school year.
There
was a general discussion and final determination that although it is important
that PSR continue to give a general report on its activities and plans to the
SJB School Board, the School Board does not have any policy making authority
over the PSR program. PSR answers
to Parish Council and Parish Finance Committee for its curriculum, finances, and
direction.
.
5.
Finance
·
Overall finances for 2009/10 school year appear to be
tracking with the budget.
6.
Facilities
·
The issue of an improved gym / parish center was
raised at the Parish Council. The first step will be to get a general idea of
cost.
7.
Development/Public Relations -
Nothing to Report
8.
Cafeteria - Nothing to Report
9.
Fundraisers
·
Fish Fry
and Meat raffle made @ $3000.
III.
Old Business
·
Updated binders are ready for School Board President,
Vice President and Secretary. Reference binder will be in the SJB school
library.
IV.
New Business
2009/10 School Dates
·
Confirmation will be Wednesday, May 12.
·
Graduation will be Thursday, May 20.
·
The last day of school for this school year is
contingent on the weather. Next
year’s first day of school will be August 17.
·
Public School High School Graduation will be May 28.
2010/11 School Calendar
·
Preliminary calendar dates have been received from
the Public School. They have not yet been approved by the Red Bud District
Board. Proposed calendar for
2010/11 will be discussed at the March School Board meeting. We are obligated to attend school for 176 days.
V.
Adjournment
Mike Doiron motioned to adjourn the meeting and Mark Scheffert
seconded.
VI.
Next Meeting
The next meeting is scheduled for Tuesday, January 12, 2010 @ 7:00
p.m. in the school library.
Tuesday, January 12, 2010
I.
Call to Order – Kris Hill
Prayer – Father Dennis
Present: Kris
Hill, Father Dennis, Chris Crain, Lizette Poston, Lisa Riechmann, Mike Doiron,
Nancy Cowell, Teacher Rep – Mrs. Fahey
Absent:
Carol Gilpin, Darryl Schmieg, Linda Unverferth, Judy Renner, Dee Ann
Bollinger, and Mark Scheffert.
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The
minutes were approved by Mike Doiron and seconded by Lisa
Riechmann.
2.
School Funds
-
a)
Special Account (checking):
$ 8740.
b)
Annual Fund:
$ 44,512.
c)
Sports Account (checking):
$ 3,232.
d)
Cafeteria Account
$ 1,569.
e)
School Account
$ 716.
B.
Committee Reports
1.
Principal’s Report
·
Cafeteria received a perfect score from Health
Department.
·
All service contracts need to be reviewed and an
ongoing “2 year” review put in place. This will insure we have all services
covered and are getting the services we need at the right price.
·
School Board/Teacher Retreat? This is under
discussion with the purpose of making sure we are coming together as a team to
make SJB better.
·
Enrollment/Registration. Start thinking about this
issue with thoughts on increasing our numbers. Three year old preschool should
seriously be considered an option. The
time has come for the Board to begin reviewing our practices for next year.
2.
Annual Fund
·
Initial
report for 09/10 shows we are on track to achieve our goal. Timelines for each
early phase (Major Donor, Faculty/Staff, Board) have been met with remaining
phases scheduled (Parent, Grandparent, Alumni, Parish).
Major Donor receipts are down 5 envelopes from this time prior year but
we expect to receive all Major Donor solicitations.
Our Major Donors have proven to be solid supporters and are perhaps just
taking the tax deduction in 2010 vs. 2009.
3.
Athletic Committee
·
Girls
BB - C Team won 1st in Steelville tournament; A tied for first in
Conference.
·
Boys
BB – D Team tournament at St. Theresa week of Jan 11th. Diocesan
Tournament at SJB on Jan 22 thru 24th.
·
Girls
Volleyball begins on Jan 25th.
·
Coaches
meeting held on Jan 3rd to discuss transitioning into different
seasons and different aspects of coaching.
Holding open gym during the prior season and practicing a few weeks
before the first game were discussed. It
was decided that a coaches meeting will be held twice a year with all coaches,
the principal and athletic director the purpose of which is to make sure
everyone is one the same “page” with regard to athletic policies, coaching
issues, parent issues, etc.
4.
Youth Ministry/PSR
·
TEC
may be held in SJB building weekend of Jan 16 & 17.
·
Jr.
Youth Group will have a combined Jan/Feb meeting on Feb 7th.
·
A
question was raised about holding PSR on Sunday VS Wednesday and whether or not
that would be helpful for the families. Board
was unsure and thought we should discuss with the PSR director.
.
5.
Finance
§
Review
of fundraisers showed we are on track to make the budget for 09/10
§
Overall
budget numbers look good to date.
§
Paper
Recycling – Cannot put cardboard in the paper bins as we get docked for
cardboard. We’ve mentioned this in the newsletter before but it needs another
mention.
6.
Facilities
§
The
time has come for a serious look and long term commitment to finding a way to
fund a new gym floor and overall facelift of the Parish Center.
This would have to be a joint effort between the parish and school.
7.
Development/Public Relations - Nothing to report
8.
Cafeteria – see
Principal’s report.
9.
Fundraisers
·
1st
Grade - Lasagna fund raiser – schedule for Jan 23
·
5th
Grade - Pancake & Sausage Breakfast – scheduled for Jan 31
III.
Old Business
1.
Binders are in Kris’ office for reference.
IV.
New Business
1.
Catholic
Schools Week – Jan 31st thru Feb 5th.
2.
Administrators
Evaluation – Will be distributed to the board in Friday’s folder. They need
to be returned to by February 15th addressed to Father Dennis.
3.
2010/2011
School Year - Now is the time for the Board to begin discussions on tuition,
fundraising and other particulars for the upcoming school year.
V.
Adjournment
Chris Crain motioned to adjourn the meeting and Nancy Cowell seconded.
VI.
Next Meeting
The next meeting is scheduled for Tuesday, February 9th, 2010 @ 7:30 p.m.
in the school library.
Respectfully
submitted by:____________________________________Lizette Poston
St. John The Baptist Board of Education Meeting
Tuesday, December 8, 2009
I.
Call to Order – Carol Gilpin
Prayer – Father Dennis
Present: Kris
Hill, Carol Gilpin, Father Dennis, Chris Crain,
LindaUnverferth, DeeAnn Bollinger, Lizette Poston, Mike Doiron, Mark
Scheffert, Nancy Cowell, Teacher Rep – Leslie
Fruth
Absent:
Darryl Schmieg, Lisa Riechmann, Judy Renner.
Guest: Tammy
Koesterer
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The
minutes were approved by Linda Unverferth and seconded by Mark Scheffert.
2.
School Funds
-
a)
Special Account (checking):
$ 10,151.
b)
Annual Fund:
$ 32,607.
c)
Sports Account (checking):
$ 5,212.
d)
Cafeteria Account
$ 2,940.
e)
School Account $ 904.
B.
Committee Reports
1.
Principal’s Report
·
First round of Teacher Evaluations will be complete
before break.
·
On December 11, Sarah Steibel will turn over the
money she has been collecting for our Lady of Guadalupe School in Ferguson, MO.
Ms. Hill and her sixth grade religion class plan on attending the
presentation. St. John received a donation of religion books for the
kindergarten class from a Religion Book salesman who heard about the
“nickels” effort and wanted to do something for our school.
·
Christmas program is on December 15 at 7:30.
·
The Teachers and staff have requested no gifts this
year in order to minimize the expense of purchasing Christmas gifts for all
involved. However, special requests have been made for two very important needs;
school supplies for the Griffin Center in East St. Louis and monetary donations
for Mrs. Neimeier’s brothers’ extensive medical bills.
2.
Annual Fund – Nothing to report
3.
Athletic Committee
·
Boys and Girls “C” Team BBall Teams have
tournaments in December.
·
Girls A Team BBall participated in a tournament in
St. Libory.
·
The concession stand is open ONLY before, during and
at half time for all games in an effort to reduce traffic across the basketball
court during game time.
·
Spiritwear should be in by Christmas.
4.
Youth Ministry/PSR
·
Jr. Youth Group caroling at Nursing Home, followed by
Pizza party on Saturday, Dec. 12.
.
5.
Finance
·
Will review “line by line” in January
6.
Facilities - Nothing to
Report
7.
Development/Public Relations -
Nothing to Report
8.
Cafeteria - Nothing to Report
9.
Fundraisers
·
8th Grade Fundraiser netted @ $1700.
Parent Organization raised @ $700
selling Krispy Kreme Donuts on Square. Still
scheduled for December are 6th Grade Crazy Bowl and 2nd
Grade Cookie Walk/Pancake Breakfast.
III.
Old Business
·
Lizette Poston has volunteered to be the second
contact for Catholic Conference of
Illinois.
·
Office
of Education has suggested that only the Executive Council Binders and one
reference copy for other Board members be kept up to date. Kris will, therefore,
have a binder ready for Father, the President, Vice President, Secretary,
Reference, and herself at the January meeting.
All other binders can be destroyed.
The Reference copy will be kept in the school library.
·
Sports
Policy – Eligibility to Play & Other
Our
policy stated a student needed to
carry a “C” average in the 7
core classes and a “passing” grade in the “quarter” class to be eligible
to play. A minor adjustment has
been made whereby the quarter classes are “weighted” into the 7 core. The past two times grades were checked for eligibility, no
deficiencies/problems were found. All
students qualified to play.
It
was brought to the Board’s attention that a letter, authored by Carol Gilpin,
who happens to be a member of the Board, was mailed to the coaching staff.
Several coaches questioned the contents and were concerned.
The purpose of this letter was to share her and her husband’s personal
views on improving the sports program at St. John.
There was some discussion about the contents of the letter. It was
discussed that this was not a collective work of this Board, but a personal
opinion from a parent. The suggestions from the letter are being reviewed at
this time. Any decision on how to
address specific coach/parent/student situations lies solely with Kris Hill and
Father Dennis.
IV.
New Business
Iowa/ACRE Test Scores
·
Iowa preliminary numbers are in. Kris has a
principals meeting on Thursday, Dec. 10 to review final Diocesan numbers.
This is our 3rd year of Iowa numbers and we can start doing a
composite study of scores. Our
school continues to show strong results in Language from 2nd through
8th grade.
At our end of year “Awards Day” we are going to incorporate an award
for performance on the Iowa test.
Scores for 7th and 8th grade students are sent to
the High Schools. If Diocese awards
us a Merit award for our performance in any area of the test we will award
students as such.
·
ACRE test are given every year to the 5th
or 8th grade on alternating years.
This year it was the 5th grade. Overall results were very impressive. Our group scored above the National average.
A.O.B
·
Distinguished Graduate nomination process will be
uniform process with a formal committee consisting of School Board President,
Parish Representative, Principal, Priest and Faculty Representative.
V.
Adjournment
Dee Ann Bollinger motioned to adjourn the meeting and Chris Crain
seconded.
VI.
Next Meeting
The next meeting is scheduled for Tuesday, January 12, 2010 @ 7:30 p.m.
in the school library.
Respectfully
submitted by:____________________________________Lizette Poston
St.
John the Baptist Board of Education Meeting
Tuesday,
November 10, 2009
I.
Call
to Order
– Carol Gilpin
Prayer – Father Dennis
Present – Kris Hill, Carol Gilpin,
Father Dennis, Chris Crain, Darryl Schmieg, Judy Renner, Lizette Poston, Mike
Doiron, Mark Scheffert, Nancy Cowell; Teacher Rep: Marsha Stortz.
Absent – Linda Unverferth, Lisa
Riechmann, Dee Ann Bollinger.
II.
Recommended
Actions
A.
Routine
1.
Approval
of Minutes
– The minutes were approved by Mark Scheffert, seconded by Chris Crain with
one change. Judy Renner was present
at the October 13th, 2009 mtg.
2.
School
Funds
a)
Special
Account (checking)
$6976.
b)
Annual
Fund
$32,757.
c)
Sports
Account
$3,422.
d)
Café
Account
$1738.
e)
School
Account
$10,337.
B.
Committee Reports
1.
Principal’s
Report
·
Flu
update – There was a span with @ 12 to 13 students out sick but now illnesses
have slowed considerably. It
has been difficult getting parents to keep children home. School is bracing for another round of flu in the spring.
·
In
an effort to assist our school families and the broader community in the flu
control effort, the school hosted an H1N1 Flu Vaccine Clinic for the community
on October 29th between
3 – 6 p.m.
·
We
are waiting on Diocesan approval to release the IOWA and Acre test scores.
Scores are not released until all diocesan school scores are received.
Kris will prepare an overview of results for the December Board meeting.
·
Red
Ribbon Week was a success. Thank
you to Mrs. Barbeau and the 7th Grade religion class for planning
lots of fun activities.
·
State
Recognition was received for another year. We are awaiting notification of our
NCEA status.
2.
Annual
Fund
·
We
are on target to begin solicitation of major donors with the assistance of Steve
Kueker and Alan Masterson.
3.
Athletic
Report
·
Baseball
and Softball awards were held on November 2nd.
·
Boys
Basketball “B” team got 4th in PDR Tournament.
·
To
date Girls Basketball record is 4-3; Boys record is 1-3.
·
Booster
passes still for sale. Mouse Races
cleared $2210. Will possibly
replace this event next year.
·
Service
Project made $500. Donations made to date: Perando, Needy Kids Fund, Joann
Donjon & the Hohgrefe Family.
4.
Youth
Ministry
·
Sr.
Youth Group completed “Rib” sale and are heading to National Convention in
Kansas City the weekend of November 14th & 15th.
·
Jr.
Youth Group meeting is on Sunday, November 15th.
5.
Finance
·
Mike
Doiron reviewed income and expense Vs budgeted to date.
Overall the numbers look good and are on track.
This year any fundraiser that does not make budget must be supplemented
so the difference is made up.
·
Some
line items in the budget were explained:
Pizza Hut
- $66 Vs $333.32 Budgeted. We have
not received check for Sept and Oct from Pizza Hut.Outside Activities -
$403 Vs $0 budgeted. This category
is any fundraising activity not included in the “official” school calendar.
For example: Blossom City Festival, Deer Fest, Meat Shoot. These are
activities that groups of parents take upon themselves to coordinate.
Classroom Events
– $1852 Vs $3333.32 Budgeted. This
category is the “classroom” food events or other fundraising activities each
classroom is responsible for this year. Three events planned for December should
bring this category on track to plan.
Rummage Sale
- $3070 Vs plan of $1666.
Fall Fundraiser & Football
Tickets
– We sold 314 football tickets. The results of both fundraisers have just been
received and will be reported next month.
Mums - $0 Vs plan of $400.
Income of $1260 not yet reported.
6.
Facilities
– Nothing to report
7.
Development
/ PR
– Nothing to report
8.
Cafeteria
·
The
overall administration and functioning of the cafeteria is going very well.
It took a complete “breaking” down of the operation in order to build
it back up into a well functioning system.
Diane Demond can be credited for optimizing every shopping opportunity
and commodity offering in order to stretch school food and funds in the most
efficient way.
9.
Fundraisers
·
Families
will find out their “fundraising status” after the football/fall fundraiser
results are calculated.
·
November
Fundraiser: Deerfest Booth
organized by Angie Van Buren, Krispy Kreme donut sale organized by Parent
Organization, Turkey Trot, Big Bang Piano Christmas Show.
·
December
Fundraisers: Dec 4 – 8th
grade lunch, Dec 13 – Crazy Bowl, Dec 19th Pancake & Sausage
Breakfast & Cookie Walk.
·
January
Fundraiser: Jan 15th – Fish Fry & Meat Shoot organized by
Michelle Umbdenstock.
III
Old Business -
None
IV
New Business
·
Catholic
Conference of Illinois
– this organization is looking for a second contact person at St. John’s who
would be available to assist in coordinating activities among parents for
legislative actions specific to Catholic Schools and the Illinois Legislature.
Kris asked for a school board member to volunteer.
·
Attendance
Policy
– There was a general discussion on the perfect attendance award policy.
There will be awards for the 1st quarter but the Kris is
unsure how to proceed with this in the future.
No decision was made at this time.
·
School
Board Member Binder
– please bring your binders in to Kris so they can be updated with the latest
policies. Per the last State
Evaluation each School Board member must have a policy binder.
V
AOB
·
Catholic
Schools
week starts on the last Sunday in January the 31st thru Friday,
February 5th. Kris would
like to bring the choir to the other parishes’. Judy and Chris will coordinate dates with the parish Priest.
·
Extra
Curricular
offerings: There was general
discussion with regard to an email received by a school board member on the
amount & quality of extra-curricular activities offered by St. John. The
author was questioning our school’s ability to offer that “extra” that
will draw new people to our school. Students
at St. John have access to a variety of extra-curricular activities provided to
supplement their daily learning activities.
Currently we offer science club, book club, math club, children’s
choir, speech and an array of sports programs.
Additionally, they are presented with many other activities that provide
them leadership and citizenship opportunities such as:
participation in planning and presenting liturgies, visiting residents at
nursing homes and Garden Place, visiting and working with the Sisters at Ruma
Convent, conducting personal service projects, and working together to address a
cause or raise money for a family or individual in need.
VI
Adjournment -
Judy Renner motioned to adjourn the meeting and
Nancy Cowell seconded.
VII
Next Meeting - The
next meeting is scheduled for Tuesday, December 8th at 7:30 p.m. in
St. John the Baptist School Library.
St.
John the Baptist Board of Education Meeting
Tuesday,
October 13, 2009
I
Call to Order – Dee Ann Bollinger
Prayer – Father Dennis
Present
– Kris Hill, Father Dennis, Chris Crain, Darryl Schmieg, Lisa Riechmann, Dee
Ann Bollinger, Lizette Poston, Mike Doiron, Mark Scheffert, Teacher Rep: Donna
Trost.
Absent
–
Carol Gilpin, Linda Unverferth, Nancy Cowell
II
Recommended Actions
A.
Routine
1.
Approval
of Minutes
– The minutes were approved by Lisa Riechmann and seconded by Mike Doiron.
2.
School
Funds
a)
Special
Account (checking):
$ 6,501
b)
Annual
Fund:
$33,059
c)
Sports
Account (checking):
$ 2,222
d)
Café
Account:
$ 293
e)
School
Account:
$10,082
B.
Committee Reports
1.
Principal’s
Report
Iowa
Testing will finish up this week. School
Board members need to sign and submit their confidentiality forms. Student Corey Steibel is returning to SJB from PDR School;
increases our enrollment to 112. Fr.
Tom’s Memorial fund totaled $1600 for the school’s general fund and a few
hundred for the endowment fund. Mrs.
Trost will return from medical leave on Thursday, October 15. Vision and Hearing
screening will be completed on October 15 and 16.
2.
Annual
Fund
-Major donor solicitation begins next month.
3.
Athletic
Committee
- Mouse Races made about $2000.
4.
Youth
Ministry/PSR
– Vicki Mudd has joined the PSR staff. Youth Ministry is raising money to
attend the National conference in Kansas City by selling “ribs on the pig”.
5.
Finance
–Mike and Kris will work with Kelly to clean up some of the “spreads” in
the budget. The State of Illinois
has reduced the following: Safety Grant funds, Textbook Grant dollars for K –
6th, and transportation reimbursement.
6.
Facilities
– Freezer compressor went out. It
has now been added to a maintenance schedule along with other already scheduled
equipment: A/C, fire alarm, and furnace. All
school floors, including gym, have been cleaned and sealed.
7.
Development/PR
– Nothing to report
8.
Café
– Nothing to report
9.
Fundraisers
– Football fundraiser due back today. Parent
Organization raffle currently in process.
III Old
Business
A.
Extra
Curricular Policy – We need to tighten the eligibility guidelines currently in
place for participation in extra curricular activities.
The proposed policy is: Grades
are checked every 2 weeks. If someone shows up ineligible, Kris will call the
house and the student will sit out the next week.
Grades are checked again in one week.
If there is improvement, they can participate.
The main difference in this procedure from our current procedure is
documentation. This procedure was
voted “approved” by the school board.
B.
Coaches
need to discuss and implement a standard for the number of practices a student
needs to attend in order to start/play in the next game.
IV New
Business
A.
Policy
1st reading was put on hold.
B.
AOB - Father Dennis has thought it best to make the following
changes in the school masses: No
holding hands during the Our Father, no
wine for the students, no hand shaking during the sign of peace.
V
Adjournment - Lisa Riechmann motioned to adjourn the meeting and
Darryl Schmieg seconded.
VI Next
Meeting - The next meeting is scheduled for Tuesday, November 10, 2009 @
7:30.
Tuesday,
September 8, 2009
I.
Call to Order – Carol Gilpin
Prayer – Father Dennis
Present: Kris Hill,
Carol Gilpin, Father Dennis, Chris Crain, Darryl Schmieg, LindaUnverferth,
Lisa Riechmann, Judy Renner, DeeAnn
Bollinger, Lizette Poston, Mike Doiron, Teacher Rep – Lori
Bertram.
Absent: Nancy Cowell, Mark Scheffert
II.
Recommended Actions
A.
Routine
1.
Approval of Minutes – The minutes were approved by Linda
Unverferth and seconded by Chris Crain with one correction.
Under Section V. A.O.B. the
last sentence was replaced with the following - Kris and Darrell Schmieg
are not voting members, but Father Dennis is a voting member.
2.
School Funds
-
a)
Special Account (checking):
$ 5,961.
b)
Annual Fund:
$ 34,487.
c)
Sports Account (checking):
$ 1,928.
d)
Cafeteria Account
$ 2,083.
e)
School Account
$ 44,303.
B.
Committee Reports
1.
Principal’s Report
Enrollment as of September 1, 2009 stands at 111.
We are communicating with parents about H1N1.
The challenge is to sift through all of the information
currently being received from the health department to determine what is appropriate
at this time. Our messages thus far
has been, wash hands constantly go home if sick, stay home.
This year if a child goes home they stay home in
accordance with health department guidelines, which is fever free for 24
hours without
the use of fever reducing medication.
There is nothing major happening in the area right now.
At the principals meeting last week the principal’s were told no one
really knows, at this point,
how H1N1 will affect their school.
We had a great turnout for back to school night with all but one family
attending. Another good
start was our first “meal” fundraiser organized by the teachers,
which raised $807. There was
a
fantastic response at a parent’s meeting to organize the remainder of
the meal fundraisers. The
schedule for the remaining “meals” should go home in Friday’s
folder.
The
theme for this year is Prayers Go Up, Blessings Come Down.
2.
Annual Fund
Above Annual Fund numbers look inflated as $25,000 is allocated for
school operating expenses.
For the first time in four years the total number of donors went up
during the 2008/2009 Annual
Fund Drive. The goal for this year’s fund drive was increased by $1,000
to $33,000 for
2009/2010. Mike will be
recruiting a couple of new volunteers in early November to assist with
solicitation efforts.
3.
Athletic Committee
Nothing to Report
4.
Youth Ministry/PSR
The youth group will hold their first meeting in October. There will be a possible
retreat in Sept.
Theresa Seeman, director of PSR, was our guest speaker. PSR begins Sept 9, with a “meet
the parents” night; regular classes resume next week. This year there
will be more emphasis on
enhancing the relationship between St. John families and PSR families.
The challenge is how to
make a connection between PSR and School.
Lori Bertram’s third grade class is beginning a
project where they are trying to communicate and build relationships with
the PSR students who
use their classroom. Additionally,
the PSR students and St. John students will jointly participate
in monthly children’s masses from September through April.
The St. John teachers will prepare
the liturgy but the children from both institutions will perform the
various parts.
5.
Finance
Budgeted numbers are still being plugged into the spreadsheet.
6.
Facilities
Nothing to Report
7.
Development/Public Relations
All new families have been assigned a “contact” family.
8.
Cafeteria
Nothing
to Report
9.
Fundraisers
Nothing to Report
III.
Old Business
A.
Strategic Plan 2009 to 2012
The
3 year Strategic Plan is complete. It includes the following nine objectives:
Catholic Identity, Governance, Finance, Staffing, Development/Public Relations,
Curriculum, Facilities, Community, and Enrollment. Although the plan was still
being tweaked there has already been activity under some of the objectives.
A “special fund” for adopt- a- student program has begun and our
first newsletter is ready for the printer.
A facilities-group that can help prioritize improvement needs and obtain
ballpark figures for certain improvements (gym floor, new bleachers) is being
considered. And for
enrollment, we know we have to look seriously at our pre-school program,
possibly three year olds. A Motion
to Approve was give by DeeAnn Bollinger and seconded by Judy Renner.
B.
Budget
Overall budget for 2009/2010 is $643,350.
C.
Fundraisers
Meal
a Month – Teachers made $807 with no advertisement.
The only month we are not
scheduled to have meal is July (picnic conflict).
At the parent meeting, over 50 parents showed up.
There is a breakfast scheduled for the Open House on September 20th
from 9-1.
IV.
New Business
A.
Code of Ethics
Remember,
what happens at the School Board, stays at the School Board.
Information about staff or families stays private. Be cognizant of who
may be listening to your outside discussions.
B.
Sports Program
This month it seems there is an issue with respect paid towards coaches.
If there is an issue and parents have discussed it with a coach, they
should then approach Donna. If they
are still unsatisfied, they should then discuss the situation with Kris. If a school board
member is asked about a sports issue, they should advise the parent to
follow this chain of command.
There
also seems to be a need for the Athletic department to communicate to the
parents
the diocesan rules of who plays. Issues
surround some parents understanding of “fair play” and the students’
emotional toll when they are taken out of the game after just a few minutes, or
not played at all. Kris will review the school and diocesan guidelines.
C.
A.O.B
President’s
talk – The school did not find out about the scheduled talk until an email on
Thursday from the diocese. Father
Dennis and Kris reviewed the speech, thought it was good, did not see anything
political in the content and would like to share it with the students in grades
4 thru 8. Board agreed the best way
to handle it would be to send a note to parents stating the speech would be
shown and they should call if they wanted to keep their child from
participating.
Carol
Gilpin will create a letter of introduction from the school board with short
bios on everyone
on the back of the letter. The board members should send in a family
picture for the Open House bulletin board.
Donut Sunday is October 11th.
Lizette & Judy volunteered to help. Carol will pick up the donuts.
V.
Adjournment
Lisa Riechmann motioned to adjourn the meeting and Linda Unverferth
seconded.
VI.
Next Meeting
The next meeting is scheduled for Tuesday, October 13, 2008 @ 7:30 p.m.
Tuesday,
August 11, 2009
I.
Call to Order – Doug Wiegard
Prayer – Father Dennis
Present: Kris
Hill, Doug Wiegard, Fr. Dennis, Lizette Poston, Jenny Fadler,Carol Gilpin,
Teacher Rep.-Kathy Barbeau, Mike Doiron (replacing Jennifer Urish), Judy Renner,
Mark Scheffert, Chris Crain, Darryl Schmeg, Linda Unverferth
Absent: Nancy
Cowell, Lisa Riechmann
1.
Approval of minutes - The minutes approved by Jenny Fadler and seconded by Linda Unverferth+
2.
School Funds
a.)
Special Account (checking)
all funds are not complete at the time due to
b.) Annual
Fund
some receipts from end of year things.
c.)
Sports Account (checking)
d.)
Cafeteria Account
e.)
School Account
B.
Committee
Reports
1.
Principal’s Report
a.
Letter of resignation from Jennifer Urish
because son Adam has been enrolled at SPPS, Mike Doiron has graciously agreed to
step in to fulfill this term. A big thank you to Jenny Fadler and Doug Wiegard
for their years of commitment to the board, their terms are ending.
We welcome Lizette Poston and Mark Scheffert to fill the two vacant
positions. Two new teachers, Mrs. Lori Bertram who will teach 3rd
grade and Mrs. Judy Baum who will teach science at upper levels.
Many changes have occurred this year but we have done the best we can in
making schedules that will benefit our students, and I am asking for support in
these decisions and in our staff.
2.
Annual Fund
a.
Goal of $32,000 was met with $32,057.
The # of donors actually increased.
Thank you to Jenny Fadler for soliciting the alumni.
We will be conservative in spending the annual fund monies this year due
to the economic situation. Some
feedback from the solicitation letters for annual fund has made us aware that
alumni would like the newsletter to be reinstated, so this will begin.
The approximate cost of the newsletter is $3000.
3.
Athletic Committee
a.
Softball and baseball has begun, new coach for
girls’ softball is Matt Koesterer with assistance from Kenny Poirrier.
4.
Youth Ministry/Parish School of Religion (YM/PSR)
a.
The youth group is preparing a fundraiser
which will help in covering the cost of attendance to the Catholic Youth
Conference. The Jr. Youth group
will now be lead by Missy Poirrier.
5.
Finance Report
Nothing
to report
6.
Facilities
Nothing to report
7.
Development
Nothing to report
8.
Enrollment
a.
Final enrollment numbers will be presented at next meeting.
9.
Cafeteria
a.
Lunch and milk prices have increased.
Lunch is $2.50, milk is .35. Diane
DeMond will be head cook, Sherry Crain and Jeanette Pfleuger will be part-time.
10.
Fundraisers
Nothing to report.
Vice President: DeeAnn Bollinger, Secretary: Lizette
Poston. Athletics: DeeAnn Bollinger, YM/PSR: Linds Unverferth, Finance: Mike
Doiron, Facilities: Mark Scheffert, Cafeteria: Nancy Cowell, Fundraisers: Mark
Scheffert, Public Relations: Carol Gilpin
Chris Crain motioned to adjourn the meeting and Mark
Scheffert seconded the motion.
The next meeting is scheduled for Tuesday, September 8th, 2009 @ 7:30 p.m.
St. John the Baptist Board of Education Meeting
June 9, 2009
I. Call to Order: Kris Hill