St. John the Baptist Board of Education Meeting  

 

Tuesday, April 12, 2011

 

I.          Call to Order – Lizette Poston

            Prayer – Fr. Dennis

PresentKris Hill, Lizette Poston, Mike Doiron, Mark Scheffert, Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Cheri Cowell, Judy Renner, Darryl Schmieg, Donna Trost (teacher rep.)

Absent – Linda Unverferth, Lisa Reichmann

 

II.            Recommended Actions

            A.            Routine

1.         Approval of MinutesThe minutes were approved by Mike Doiron and seconded by Jamie Hohgrefe.

 

2.         School Funds –

            a)         Special Account (checking):                $28,000

            b)         Annual Fund;                                       $25,425

            c)         Sports Account (checking):                  $     336

            d)         Cafeteria Account:                               $  3,428

            e)         School Account                                    $  3,199

 

B.        Committee Reports

 

1.         Principal’s Report

·         The students' component of the Child Protection requirement has been completed.

·         Mrs. Vogt took over Mrs. Fahey's class on April 8 and plans on completing the year.  Raffle tickets are being sold to help with Mrs. Fahey's expenses and the teachers will be planning another fundraiser for the summer.

·         We had 12 students from 5th-8th grades participate in the ROE Art Contest.  They received 11 blue ribbons and 1 red ribbon.

·         Our team of 6th, 7th & 8th graders finished 2nd at the academic bowl at COSLHS.  We missed first place by three points.

·         More information will be coming regarding the new Diocesan policy regarding food allergies/outside food/and other pertinent restrictions.  We need to include this information in the handbook for next year.

 

2.            Annual Fund

·         $23,155 received so far from 106 donors.  The Grandparent phase was mailed out March 8th.  Alumni letters will be mailed approx. April 15th.  We will be including a return donation envelope this year and increase the challenge to $50 from $25.

 

3.            Athletic Committee

·         Girls 2nd in Midget Diocesan VB Tourney

·         Boys participated in St. Clare "C", St. James "A", and "C" team Diocesan tourns.

·         Girls basketball awards night is April 8th.

·         Awards banquet scheduled for May 23rd.

·         We are responsible for the Sr. & Jr. OVC Concessions, hosting SJB Track Meet, The Diocesan Track Meet and the Regional Track Meet.

·         Starting to plan the Clay Bird Shoot in Sept.  Hope to make this our Main and only fundraiser for next year.

 

 

 

 

 

4.            Youth Ministry/PSR

·         The Youth Group will be dying Easter Eggs on Holy Saturday.  They are planning a prayer service for Mrs. Fahey possibly on May 15th.  Jena Hollinshead will now be the Director of the Youth Group and Maribeth and Robin will be co-directors.

·         The Jr. Youth Group will be stuffing plastic eggs on Holy Saturday.  They are planning an end of year dance sometime in May.

·         PSR classes continue to prepare for First Communions and Confirmation.

 

5.         Finance Report

·         We are on track to end the fiscal year with a balanced budget.  Thanks to everyone for all their efforts, especially with all the fundraising.

 

6.         Fundraisers

·         Spring fundraiser is complete.  We made approximately $5,500 on the TJ.'s Pizza, Little Caesar’s Pizza and strawberries.

 

7.            Development/Public Relations

·         Decal stickers will be ordered and one decal will be given to each family at registration.  Additional decals will be sold.

 

III.        Old Business

                        A.  Pictures on website - Ms. Hill will prepare a proposed permission slip and bring it to the next

                        meeting.  The permission slip will allow the school to post students' pictures on the website.  No                            names will be used.

 

IV.        New Business

                                A.  Uniform Shirts - Discussion was held about adding more colors of shirts to the school dress                           code.  Jamie Hohgrefe made a motion to add red and pink polo shirts to the dress code policy.                             Judy Renner seconded.  Motion passed.

 

                        B.  School Board Elections - Mike Doiron and Linda Unverferth's terms are up, but they may be                                nominated and re-elected.  Nominations will be made the weekend of May 7th and May 8th with                the election being held on May 21 and May 22.

 

V.            Adjournment

·         Jamie Hohgrefe motioned to adjourn the meeting and Mike Doiron seconded.

 

VII.       Next Meeting

·         The next meeting is scheduled for Tuesday, May 10, at 7:00 p.m. in the school library.

 

Respectfully submitted by: __________________________________________ Bethany Goeddel, secretary

 

Tuesday, December 14, 2010

 

I.          Call to Order – Lizette Poston

            Prayer – Ms. Hill

PresentKris Hill, Lizette Poston, Mike Doiron, Mark Scheffert, Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Cheri Cowell, Lisa Reichmann, Darryl Schmieg, Rhonda Niemeier (teacher rep.)

Absent – Fr. Dennis, Linda Unverferth, Judy Renner

 

II.            Recommended Actions

            A.            Routine

1.         Approval of MinutesThe minutes were approved by Jamie Hohgrefe and seconded by Mark Scheffert.  

 

2.         School Funds –

            a)         Special Account (checking):                $ 13,491

            b)         Annual Fund;                                       $ 32,904

            c)         Sports Account (checking):                  $      837

            d)         Cafeteria Account:                               $   2,398

            e)         School Account                                    $   6,216

 

B.        Committee Reports

 

1.         Principal’s Report

 

·         Sheriff Mike Hoelscher will teach DARE to the 6th grade class beginning after Christmas.

·         The school board and faculty will be meeting with Sister Kathleen on Sunday, January 9, at the Ruma Convent. 

·         The Iowa test scores are back. Overall, they are very good.  Ms. Hill will be working on a way to present this information to the parents.

·         We are still looking for more service projects.  If you know of anything the older students could get involved with, please let Ms. Hill know.

·         We received a grant for $500 from the Monroe County Electric Co-op for clickers to use with the smart board.  Mrs. Niemeier is excited to use them for math in her classroom.  Thank you to Mrs. Barbeau for writing this grant for us!

 

2.            Annual Fund – Balance is $32,904

·         The Major Donor phase of the Annual Fund is underway.  We have already received $4,000 from the major donors.  The next phase will take place in January with the School Board and the faculty and staff.

 

3.            Athletic Committee

·         New Spirit wear was ordered.  It will be in time for Christmas.

·         Baseball & Softball Awards were held on November 1st.

·         We are working on adding more boys volleyball games to the schedule.

·         The December bingo was cancelled due to the weather.

·         We hosted the 25th Annual “C” team basketball tournament.  Our SJB boys took 1st place in the tournament.

 

4.            Youth Ministry/PSR

·         No Report

 

 

 

 

5.         Finance Report

·         At the January meeting we will look at the first six months of the fiscal year in more detail.

 

6.            Facilities

·         Mark Scheffert brought information regarding new bleachers.  He will go over that information with Ms. Hill at another time.

 

7.            Fundraisers

·         We will be giving parents another opportunity to contribute money toward their fundraising goal.  We have ordered 500 Super Bowl Charity Mania tickets.  They sell for $5.00 each with a profit of $3.50 to the school.  They will be sent home before Christmas break.

·         As our 4th fundraiser, we will be selling Little Ceaser’s Pizza Kits and T.J.’s braids.  This fundraiser will begin in February.

 

8.             Development/Public Relations

·         The Development/Public Relations committee has been working hard.  They have developed an outline to send Welcome Kits to new families in the area, baptism gifts to  children recently baptized at St. John’s and all neighboring parishes, and birthday gifts to these children as they grow from age 1 – age 4.  The school children will be involved in some of these projects.

·         They have completed a Teacher’s Brochure which introduces the entire faculty at St. John’s and includes a description of each teacher’s qualifications.  This will be made available to any prospective families.

·         They have received a matrix from the Diocese office which gives ideas of marketing tools  on a month to month basis.  They would like to try to implement some of these ideas in the future.

·         The Adopt a Student program is something that is still being considered.  The committee hopes to work on this in January.

 

III.        Old Business

 

            A.            Ms. Hill has completed updating the strategic goals.  Michelle Umbdenstock motioned to approve

                        the goals and Lisa Reichmann seconded.  Goals approved.

 

IV.        New Business

           

A.         Ms. Hill received information regarding the grade point averages of Red Bud High School students (2001-2007) who attended St. John’s.  In the seven years presented, there were 8 valedictorians.  Many students had grade point averages of 3.0-3.7 and many ranked in the top 20 of their class.    In the current Senior class of 2011, three former SJB students are taking college level courses. 

 

            B.            A lengthy discussion was held regarding money, tuition and other income.  We discussed possible

ways to increase the school’s income.  We need to be thinking about this and in March we will need to make final decisions regarding next year’s finances.

 

V.            Adjournment

·         Cheri Cowell motioned to adjourn the meeting and Mike Doiron seconded.

 

VII.       Next Meeting

·         The next meeting is scheduled for Tuesday, January 11, 2010 at 7:00 p.m. in the school library.

 

 

Respectfully submitted by: __________________________________________ Bethany Goeddel, secretary

 

Tuesday, October 12, 2010

 

I.          Call to Order – Lizette Poston

            Prayer – Father Dennis

PresentKris Hill, Father Dennis, Lizette Poston, Mike Doiron, Darryl Schmieg, Linda Unverferth, Mark Scheffert, Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Cheri Cowell, Leslie Fruth (Teacher Representative)

Absent – Lisa Reichmann, Darryl Schmieg, Judy Renner

 

II.            Recommended Actions

            A.            Routine

1.         Approval of MinutesThe minutes were approved by Michelle Umbdenstock and seconded by Mark Scheffert with two changes.  Michelle’s name was misspelled and the date of the Preschool/Kindergarten Crazy Bowl should be changed to January 16th.   

 

2.         School Funds –

            a)         Special Account (checking):                $ 13,662

            b)         Annual Fund;                                       $ 33,194

            c)         Sports Account (checking):                  $   1,040

            d)         Cafeteria Account:                               $   3,179

            e)         School Account                                    $ 11,301

 

B.        Committee Reports

 

1.         Principal’s Report

 

·          Testing begins this week for grades 2-8.

·          Mrs. Liefer is recuperating well.  She will officially be back the last Monday in November.  She will be volunteering in the classroom over the new few weeks to familiarize herself with the routine and for the students to get to know her.

·          Several teachers will be helping Mrs. Fruth with her Preschool Night on October 21.  It is our intent to host four of these this year.  It is open to all three and four year olds.

·          We finished up our fire drill practices.  We got out of the building very quickly and orderly.  We updated our emergency procedures and these will be reviewed with the staff on November 5.

 

2.            Annual Fund – Balance is $33,194. 

·         The Annual Fund drive will begin in November with the Major Donors.  A discussion was held regarding a good time to send letters to parents regarding the “Parent Phase” of the Annual Fund.  Mike will discuss this further with Ms. Hill.

 

3.            Athletic Committee

·         Boys baseball record was 3-9; girls softball record was 6-4 with a 6-1 conference record which should given them 2nd place in conference.  The service project made over $600.

·         Basketball practice has begun.  Coaches are Joe Hentis, Brett Dunker and Doug Wiegard for the boys and Dee Bollinger and Ken Poirrier for the girls.

·         Bingo kitchen started in October.  Each family will work one time.

·         The Sporting Clay Shoot Event made the sports department $1,200.  We have scheduled this again next year for September 17th.

 

4.            Youth Ministry/PSR

·         The PSR classes are discussing varying topics such as God’s creation, Sacrament of Baptism, God’s gift of Conscience, The Ten Commandments, The Seven Sacraments, Saints and the Four Marks of the Catholic Church. 

·         The catechists and students of PSR have been asked to read the Gospel reading for the next Sunday each week.  They will provide reflection and discussion on the reading.

·         LaVerne Krebel, Kim Zimmer and Theresa Seemann attended a workshop titled, “How Catholics Can Become a People of the Word.”

·         PSR mother Michelle Deterding has offered to be in charge of a Pampered Chef fundraiser that will begin Oct. 27 and end on Nov. 7th.

·         Jr. Youth Group will meet October 17th.

·         The High School Youth are had a welcome party for the incoming freshmen.

 

5.         Finance Report – Reviewed first quarter report.  The numbers look good.  So far, we are on target with the budget.

 

6.            Facilities

·          A man from Missouri flooring took measurements of the gym floor and will be getting back to us with several proposals for both wooden and synthetic floors.

·          Dave Young and Gib Birk will be shopping around for new stoves for the kitchen.

 

7.            Fundraisers

·         The football mania money is still outstanding.

·         The October bingo made about $440 with approximately 87 people attending.  The lunch stand for the sports department made approximately $300.  The next bingo is November 14th.

           

8.             Development/Public Relations

·         Annuity information will be sent to parishioners 60 years of age and older next week.

·         Discussed an “Adopt a Student” program and the need to set up a fund to put money into to support the tuition assistance program.

·         Discussed the idea of adjusting tuition from PreK – K - 1 to make it more of a gradual increase.

 

III.        Old Business

 

A.         The Goals and Objectives for 2009-2012 were reviewed.  Ms. Hill will be making some minor changes to these goals and will present them to the Board.

B.         The 1st Annual Light Parade will be held during the Christmas Open House/Deer Fest Festivities in Red Bud.  We should try to have some representation from our school and church in this parade.

 

 

IV.        New Business

           

A.         Rhonda recently gave Ms. Hill the names of the children ages 0-4 who have been baptized in our church.  Ms. Hill will request the same information from St. Leo’s, St. Patrick’s, St. Boniface and St. Joseph’s. A discussion was held on how to target these children as future students of St. John’s.  It was decided to turn this over to the Development Committee.  They will discuss it and get back to the Board with some suggestions.

 

VI.            Adjournment

·         Jamie Hohgrefe motioned to adjourn the meeting and Linda Unverferth seconded.

 

VII.       Next Meeting

·         The next meeting is scheduled for Tuesday, November 9, 2010 at 7:00 p.m. in the school library.

 

 

Respectfully submitted by: __________________________________________ Bethany Goeddel, secretary

 

Tuesday, September 14, 2010

 

I.          Call to Order – Lizette Poston

            Prayer – Father Dennis

PresentKris Hill, Father Dennis, Lizette Poston, Mike Doiron, Darryl Schmieg, Linda Unverferth, Judy Renner, Mark Scheffert, Michele Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Lisa Reichmann, Cheri Cowell, Kathy Barbeau (Teacher Representative)

 

II.            Recommended Actions

            A.            Routine

1.         Approval of MinutesThe minutes were approved by Mark Scheffert and seconded by Jamie Hohgrefe with one change.  The 2010/2011 School Budget should read $633,570.

 

2.         School Funds –

            a)         Special Account (checking):                $   6,979

            b)         Annual Fund;                                       $ 33,194

            c)         Sports Account (checking):                  $   1,179

            d)         Cafeteria Account:                               $   1,856

            e)         School Account                                    $ 36,755

 

B.        Committee Reports

 

1.         Principal’s Report

·         Child protection is about complete.  26 people attended the initial training class that was held.  Four of those were high school seniors who will be involved with coaching.  Over 160 people have taken the refresher course.

·         Checks have begun for our eligibility requirements for our athletes.  Checks will be made every two weeks.

·         Bus evacuation drill is scheduled for September 15.  We will begin reviewing fire and bad weather drills.

 

2.            Annual Fund – Nothing to report.  Balance is $33,194. 

 

3.            Athletic Committee

·         Our BB/SB tournament on September 11th was rained out.  We will decide whether this will be rescheduled after Mrs. Trost attends the meeting regarding the Regional tournament.

·         The athletic policy will soon be posted on the school website.

 

4.            Youth Ministry/PSR

·         Jr. Youth Group will not be meeting until October.

·         The High School Youth are planning a welcome party for the incoming freshmen soon.

 

5.            Finance Report – See Below

 

6.            Facilities

·         Stoves in the kitchen may need to be replaced very soon.  Ms Hill will be getting information regarding prices.

·         A lengthy discussion was held regarding the status of the gym floor.  We need to have a plan in place soon.  The floor will need to be removed, abated and a new floor laid.  This will be a joint project between the parish and the school. 

 

7.             Development/Public Relations

·         Randy Flachsbart, Director of Planned Giving for the Belleville Diocese recently spoke to the Finance Board regarding charitable annuities.  They will be targeting church members over the age of 60 by sending postcards regarding this program.

 

III.        Old Business

 

            A.            Budget 09-10 – Reviewed final numbers

            B.            Budget 10-11 – Tweaked budget after final enrollment.  Budget for 2010-2011 school year is

                                                  $633,570

 

            C.            Fundraisers

 

·         Each class has decided on their fundraisers.  The teachers started things off with a BBQ, which made $1,152.  The other fundraisers include:

Preschool/Kindergarten – Crazy Bowl – January 16

First Grade – Meat Raffle – March 11th

Second Grade – Cookbook

Third Grade – Cookie Walk – Saturday before Christmas

Fourth Grade – Breakfast on Palm Sunday

Fifth Grade – Breakfast on September 19th (Catechetical Sunday)

Sixth Grade – Euchre/Bunco Tournament – January 29

Seventh Grade – Quilt Raffle

Eighth Grade – Shooting Complex

 

·         Mums – 307 sold = $997.75 profit

·         Football Mania tickets were sent home.  Tickets are $10 each.  Need to sell 500 tickets.

 

IV.        New Business

           

A.         New Start Time – The new start time for the School Board meetings will be 7:00 p.m.  We will try to stay at a 1½-hour time limit for the meeting.

 

B.         Parties – There will be a few changes to the parties this year.  It is more difficult for parents to attend the parties.  We would also like to include the upper grades in the parties.  The changes are:

            Halloween – PK and K will have a party in their room.  Room mothers will plan the party and the students will dress in costumes and parade in the gym.  Grades 1-8 will go to the gym for the costume parade and a treat.

            Christmas – All classes will have their own parties as in the past. PK-4 will have their parties in their classrooms and grades 5-8 will have their parties in the cafeteria after their activity.

            Valentine – There will be no parties in the classrooms, but fun and food will be provided for all grades.  Valentines will be exchanged for PK- 4th in their classrooms.

 

C.         The teachers recently met with Sr. Kathleen to discuss curriculum and classes.  Ms. Hill will be setting up a time for the School Board to meet with Sr. Kathleen.

 

D.         New Grade Scale for Minor Subjects – A new grading scale was discussed for the minor subjects which for grades K-4 includes:  P.E., Handwriting, Computers, Art, Music and Conduct & Effort.  In grades 5-8 the new grading scale would be for Conduct & Effort.  The old scale was: E, S+, S, S-, and U.  The new scale, which was approved by the School Board, will be S+, S and S-. 

 

V.         A.O.B.

 

1.   Ms. Hill passed out the Goals and Objections for 2009-2012.  We will review these goals in the future.

2.   A discussion was held regarding the website.  We are waiting for the church to get a website up and running.  We may then create a link onto their webpage.

 

VI.            Adjournment

·         Cheri Cowell motioned to adjourn the meeting and Judy Renner seconded.

 

VII.       Next Meeting

·         The next meeting is scheduled for Tuesday, October 12, 2010 at 7:00 p.m. in the school library.

 

 

Respectfully submitted by: __________________________________________ Bethany Goeddel, secretary

 

 

Tuesday, August 10, 2010

I.          Call to Order – Carol Gilpin

            Prayer – Father Dennis

Present:  Kris Hill, Father Dennis, Carol Gilpin, Chris Crain, Lizette Poston, Mike Doiron, Darryl Schmieg. Linda Unverferth, Judy Renner, Dee Ann Bollinger, Nancy Cowell, Mark Scheffert, Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe, Lisa Reichmann, Cheri Cowell.             

 

II.            Recommended Actions

A.                 Routine

1.         Approval of Minutes – The minutes were approved by Dee Bollinger and seconded by Lisa Reichmann.

 

            2.            School Funds  -

                        a)            Special Account (checking):                    $   9816.00

                        b)            Annual Fund:                                        $ 33635.00 

                        c)            Sports Account (checking):                    $     271.00

                        d)            Cafeteria Account                                 $   1069.00

                        e)            School Account                                   $       85.00

 

B.                 Committee Reports

 

            1.            Principal’s Report

·        Thank you to Dee, Chris, Nancy & Carol for their time and the effort each has put into the School Board over the past few years.  Please remember as you leave the board, you are not leaving St. John and we look forward to working with you in the future on other endeavors!

·        A warm welcome to Michelle, Beth, Jamie & Cheri, our newest members of the board! 

·        Thank you to Carol for organizing St. John in the Fireman’s Parade. This was a step in the right direction of raising our school’s profile within the community.  

                                                                       

            2.              Annual Fund

·        2010/11 Annual Fund will kick off in November. Our goal this year will be $32,000.

·        2009/10 Final Results:  Goal was $33,000 – We collected $30,000.

·        96 Tickets for the Summer Festival Chicken Dinner were given to Major Donors; 74 were redeemed. 

·        Historical Perspective: Over the past 15 years the Annual Fund has collected $416,000.

                                                           

            3.            Athletic Committee  

·        The committee will not be doing a mouse race fundraiser this year. They will be hosting a sporting clay tournament at the world shooting and recreation complex on Saturday, September 18.  Other fundraising ideas are in the works. 

·        Some of the Belleville Diocesan schools will change certain sports schedules to align with schedules we have been following. This will allow our teams to compete against schools in the Belleville Diocese.

·        Coaches for 2010/11: Matt Koesterer, Softball; Larry Thies, Baseball; Joe Hentis, Boys Basketball; Doug Wiegard, Boys Basketball; Dee Bollinger and Kenny Porrier, Girls Basketball; Dee Bollinger, Girls Volleyball, RenetaWittenauer, Boys Volleyball.  Track coaches are still being decided.

                       

            4.            Youth Ministry/PSR 

·        There are 89 students enrolled in PSR this year, grades 1 thru 8.

·        Jr. Youth Group first meeting will be in October.

·        Youth Group’s first meeting is scheduled for Sunday, August 15, at 5:00.

 

.           5.            Finance

·        Finished the year with our cost/expenses in line with budget. However, due to our not receiving required subsidies, we missed our budget target by $11,000.

·        The 2010/11 School Budget is $633,570.  Full budget numbers will be loaded into the spreadsheets for the board’s review in September.

·        Fundraising and Finance:  The goal for fundraising has not changed.  The same dollars allocated for fundraising last year (2009/10 school year) have been budgeted for this year (2010/11 school year) roughly $10,000.  Excess profit made from any fundraising activity will go into the general fund as a “cushion” in the likely event that another fundraiser will not make its budget number.

                                                 

            6.            Facilities

·        The staff has made the building look great for the start of another school year. Our facility looks great!

·        The state has confirmed through testing that our building does not have asbestos in any of our walls or ceilings.  The asbestos located under the lockers has been deemed “contained” and does not pose any hazard to occupants of this building.  The asbestos in the gym floor is also well maintained although we do have to begin working on an abatement plan. The cost, at this point, to abate the gym would be $32,000.  To abate the gym and replace the floor is estimated to cost over $100,000.

 

           

            7.            Development/Public Relations

·        SJB did participate in the Fireman’s Parade and handed out @ 250 flyers. There was a lot of crowd interest in our participation and in our flyers but we did not have enough school volunteers to hand out flyers to all who wanted one! 

 

            8.            Cafeteria – Nothing to report

                                               

            9.            Fundraisers

·         August 26 - Meeting to discuss class fundraisers

·         August 29 – Teacher & Staff BBQ

·        September 11 – Assisting at Blossom City Festival

·         September 12 – Parish Fall Festival & Bingo

·         September 18 – Athletic Dept & 8th Grade Sporting Clay Tournament

                                     

III.       Old Business

 

            1.            Final Enrollment numbers to date for 2010/11 school year: 

·        12/preschool

·        4/Kindergarten

·        9/1st grade

·        8/2nd grade

·        9/3rd grade

·        8/4th grade

·        12/5th grade,

·        12/6th grade

·        15/7th grade

·        8/8th grade

·        Total enrollment / 97. 

 

Net change in enrollment 2010 VS 2009: family of 4 moving to different town; graduated 14 from 8thgrade~enrolled of 4 in kindergarten; 7 students transferred to SPPS.

 

IV.       New Business

 

1.            New Board Members Assignments:  President-Lizette, Vice President-Jamie, Secretary-Beth. 

2.            Development-Michelle & Lizette, Public Relations-Lisa & Judy, Financial- Mike Doiron, Fundraiser-Mark, Athletic- Cheri.

3.            Board Members please email Kris your email addresses.  Board information will  be distributed via email in the future.

4.            Diocesan meeting for new Board members will be held on September 8 at the Diocesan Pastoral Center, Lebanon Avenue, 7:30.  Please let Kris know by Sept. 3rd if are able to attend.

 

 

 

 

 

V.            Adjournment

·        Mike Doiron motioned to adjourn the meeting and Linda Unverferth seconded.

 

VIII.    Next Meeting

·        The next meeting is scheduled for Tuesday, September 14th, 2010 at 7:30 p.m. in the school library.

 

 

Respectfully submitted by:____________________________________Lizette Poston, secretary.

 

 

 

Tuesday, June 10, 2010

 

I.          Call to Order – Carol Gilpin

            Prayer – Father Dennis

Present:  Kris Hill, Father Dennis, Carol Gilpin, Chris Crain, Lizette Poston, Mike Doiron, Darryl Schmieg. Linda Unverferth, Judy Renner, Dee Ann Bollinger, Nancy Cowell, Mark Scheffert, Michelle Umbdenstock, Beth Goeddel, Jamie Hohgrefe

            Absent: Lisa Reichmann 

 

II.            Recommended Actions

A.                 Routine

1.         Approval of Minutes – The minutes were approved by Chris Crain and seconded by Nancy Cowell.

 

            2.            School Funds  -

                        a)            Special Account (checking):                    $   17,188.

                        b)            Annual Fund:                                        $   31,399.

                        c)            Sports Account (checking):                    $     1,025.

                        d)            Cafeteria Account                                 $     7,849.

                        e)            School Account                                   $   - 4,189.

 

B.                 Committee Reports

            1.            Principal’s Report

·        Parents will receive a fundraiser with final registration information.

·        To date have received over 40 applications for the 3rd grade teaching position.

·        Kris has been meeting individually with each teacher for their annual performance evaluation.  Meetings should conclude by mid-June.  

                                                                       

            2.              Annual Fund

·        Final phase for the Parish is underway.

·        We are projected to finish a but under goal. Final report will be given at the August school board meeting.

·        Major donors will receive a thank you letter along with 2 dinner tickets for SJB Picnic.

                       

            3.            Athletic Committee – Nothing to report

                       

            4.            Youth Ministry/PSR 

·        PSR adjourned until September.

·        Jr. Youth Group adjourned until September.

·        Youth Group planning trip to Holiday World on 6/16/10.

 

.           5.            Finance

·        Reviewed projected final numbers for 09/10 budget.

·        School Account (see above) is negative due to timing/cashflow. Recent Smart Tuition deposits are not reflected in above number.

·        Each above account has to close at the end of 6/30/10 (transferred remaining cash into school account) and start again at beginning of next fiscal year – 7/1/2010.

                                                 

            6.            Facilities - Nothing to report.

 

            7.            Development/Public Relations - Nothing to report

 

            8.            Cafeteria

·        Scored 100% on the most recent Health Dept review.

·        An audit response from the state audit in April has been submitted to the state.

·        We will begin checking via internet for families eligible for free or reduced lunch. This is a state requirement.

                       

            9.            Fundraisers

·        Teacher sub sand and salad lunch – Projected profit $625

·        Baseball – Projected profit $1225 VS goal of $3000

·        Golf Tournament – Projected profit $2500 VS goal $3500

                                     

III.       Old Business

 

            1.            PSR contact letters & SJB school brochures were mailed to 65 PSR families.

2.         Brochures will be sent to City Hall for welcome packages and to local realtor/title company.

3.         New school board members are: Cheri Cowell, Jamie Hohgrefe, Beth Goeddel and Michelle Umbdenstock. They are replacing Dee Ann Bollinger, Carol Gilpin, Chris Crain, and Nancy Cowell.

4.         Enrollment numbers - to date -  for 2010/11 school year: 

·        8/preschool

·        4/Kindergarden

·        9/1st grade

·        9/2nd grade

·        9/3rd grade

·        9/4th grade

·        12/5th grade,

·        13/6th grade

·        16/7th grade

·        9/8th grade

·        Total enrollment / 98. 

 

Net enrollment reduction of 15 students from our prior year was due to:

1. A family with 4 students moved to Quincy, IL.

2. We graduated 14 8th graders but enrolled only 4 students into Kindergarden – a net loss of 10 students.

3. A family with 1 student transferred to SPPS in Waterloo. 

 

 

IV.       New Business

 

1.         The school will walk/participate in the Fireman’s picnic this year. The effort will be coordinated by Carol Gilpin.

 

 

V.        AOB

 

1.         Parent organization would like to coordinate a “meet & greet” event for new school families and their assigned mentors in late July. Kris will have the families and mentors paired before the end of the month.

2.         Parties in classrooms may need to be scaled back this year to reduce disruption for teachers and parents.  We discussed the options of one party (Christmas) instead of 3 parties Halloween, Christmas and Valentine’s day, or of having a snack for the “party” and eliminating the games.  Kris will discuss this issue with the teachers.

 

VI.            Executive Session

           

VII.            Adjournment

·        Linda Unverferth motioned to adjourn the meeting and Chris Crain seconded.

 

VIII.    Next Meeting

·        The next meeting is scheduled for Tuesday, August 10, 2010 @ 7:30 p.m. in the school library.

 

 

Respectfully submitted by:____________________________________Lizette Poston

 

 

 

St. John the Baptist Board of Education Meeting

Tuesday, May 11, 2010

I.              Call to Order – Carol Gilpin

                Prayer – Father Dennis

Present:  Kris Hill, Father Dennis, Chris Crain, Lizette Poston, Lisa Riechmann, Mike Doiron, Darryl Schmieg. Guest: Michelle Grohmann

                Absent: Linda Unverferth, Judy Renner, Dee Ann Bollinger, and Mark  Scheffert.

 

II.                Recommended Actions

A.                  Routine

            1.                Approval of Minutes – The minutes were approved by Lisa Riechmann and seconded by Mike Doiron.

 

            2.                School Funds     -

                                a)                Special Account (checking):                            $   18,870.

                                b)                Annual Fund:                                                     $   40,984.

                                c)                Sports Account (checking):                             $        798.

                                d)                Cafeteria Account                                              $     5,288.

                                e)                School Account                                                 $     6,342.

 

            B.                Committee Reports

            1.                Principal’s Report

·         Registration is underway and should wrap up by the end of the week.

·         Mrs. Bertram and family will be moving to Quincy, IL due to a change in Mr. Bertram’s job.

·         The school’s new brochure is finished, thank you Carol Gilpin.

·         The changes to the structure of pre-school and kindergarten have begun.

·         We are finalizing “fundraiser fee” numbers for families.

                                                                                               

            2.                  Annual Fund

·         We are at $25,865 VS a target of $33,000.  Have the alumni and parish phase still to go. Feel the results are positive.

 

            3.                Athletic Committee

·         Parent meeting held for 2010/11 athletic year.

·         The boys track team missed a Regional 1st place trophy by 1/2 point. Five boys going to State.       

·         Awards banquet is scheduled for May 17. Donna Trost will officially “retire” from coaching.

                               

            4.                Youth Ministry/PSR – Nothing to report 

 

.           5.                Finance – Nothing new to report

                                                                 

                6.                Facilities - Nothing new to report.

 

                7.                Development/Public Relations - Nothing to report

 

            8.                Cafeteria – Nothing to report

 

                9.                Fundraisers

·         Teacher sub sand and salad lunch – scheduled for June 4.

 

                                                 

III.           Old Business

 

                1.                PSR contact letters with our new brochure are ready to go. Approximately 65 letters will be mailed.

2.                School Board nominations are complete. Voting will occur this Sunday.

 

IV.           New Business

 

1.                Discussed holding an end of year meeting with all parents to discuss results and future direction.

2.                A couple of parishioners are interested in coordinating Bingo to be held monthly, every 2nd  Sunday, with the profits going to the school.  School parents would have to assist at a Bingo but  this would be a joint Parish/School activity. 

3.                Addressed concerns of guest parent regarding proposed structure of Kindergarten & Pre-school classes. The new structure will enhance the learning experience and enable the teacher to give  individualized attention to each student.                                

 

V.                Executive Session

               

VI.                Adjournment

                Chris Crain motioned to adjourn the meeting and Mike Doiron seconded.

 

VII.         Next Meeting

                The next meeting is scheduled for Tuesday, June 10, 2010 @ 7:30 p.m. in the school library.

 

 

Respectfully submitted by:____________________________________Lizette Poston

 

 

 

Tuesday, March 9, 2010 Minutes

 

I.              Call to Order – Carol Gilpin

                Prayer – Father Dennis

Present:   Chris Crain, Mark Scheffert, Judy Renner, Mike Doiron, Carol Gilpin, Kris Hill, Father Dennis,

Lizette Poston, Nancy Cowell, Lisa Reichmann, Dee Ann Bollinger, Teacher Rep: Leslie Grohman.

Absent: Linda Unverferth, Darryl Schmieg

 

II.                Recommended Actions

A.                  Routine

            1.                Approval of Minutes – The minutes were approved by Mark Scheffert and  seconded by Lisa Reichmann. 

 

            2.                School Funds     -

                                a)                Special Account (checking):                            $13,327.

                                b)                Annual Fund:                                                     $ 50,926.

                                c)                Sports Account (checking):                            $   2,510.

                                d)                Cafeteria Account                                            $    5,612.

                                e)                School Account                                                $    4,638.

 

            B.                Committee Reports

            1.                Principal’s Report –

·         Grade 8 Dates Set – Confirmation May 12; Graduation May 20

·         Fundraisers – Most classroom activities completed. To date @ $7,300 cleared. Great job!

·         Auction – A huge success; profit of @ $52,000.

·         Registration – Will be early this year. We have to get an early start in order to plan our staffing needs and get our curriculum under way for the 10/11 school year.

·         State Evaluations – There will be 2 State evaluations before the end of the year. One will be an asbestos reevaluation and the other will be a cafeteria review. Neither review has been scheduled.               

            2.                  Annual Fund –

·         The results of the annual fund look good, even with the hard hitting economy.  Comparing Year to Date results 2009 VS 2010 we are down 2 donors in the combined Major Donor/All Other categories and a total of $405.  Last year at this time we had 80 donors for a total of $19,440.  This year we have 78 donors for a total of $18,995.  The next phase, Grandparents, is ready to go.  After that the Alumni letters will go out.

 

            3.                Athletic Committee

·         Balance on hand is $2,510.54

·         Volleyball Results: Girls “B” team took 3rd at Pr du Rocher; Girls “A” took a consolidation prize at St. Mary’s; and Girls “A” took 1st at Chester Lutheran.  We are hosting Volleyball Regional’s on March 17, 18, 19 & 22.

·         Basketball Awards – Boy’s Friday, March 5th; Girl’s Saturday, March 20th.

                               

           

4.                Youth Ministry/PSR

·         Nothing to report

 

 

 

 

 

.           5.                Finance 

·         We are still on track to achieve this year school budget.

                 

                6.                Facilities  

·         Nothing to report  

 

                7.                Development/Public Relations 

·         The school is in need of a new brochure.  Carol Gilpin has agreed to head up this effort.

 

            8.                Cafeteria

·         Nothing to Report

 

                9.                Fundraisers

·         Meat Raffle at KFC hosted by Preschool & Kindergarten – March 19th

·         Easter Cookies and decorated Eggs – Hosted by 7th Grade – Orders due March 27th

·         BBQ at IGA – Hosted by Third Grade – Dated to be determined

·         Lunch by Teachers – March 26th

                 

III.           Old Business

·         2009/2010 calendar:  Easter Holiday will be Thursday, Friday & Monday.  School will be finished on Tuesday, May 25.

·         Will finalize dates for: school retreat at convent, Preschool and Kindergarten graduation, award days, 8th grade luncheon.

·         2010/2011 calendar:   We will not take Pulaski day but will reserve Holy Thursday instead. Our calendar matches up with the public school calendar for 8 months.  There are differences in March due to a second parent teacher conference day for the Public school which gives them an extra Friday off.

·         The Board voted in the affirmative to approve the 2010/11 school calendar.

 

IV.           New Business

·         PSR Contact –When is it appropriate to contact the PSR families with regard to registration and joining SJB?  At what age/grade level? After much discussion it was decided that it is always appropriate to contact the PSR families and a registration letter should be given to all PSR families every year along with a brochure explaining the features and benefits of our school. 

·         We need to change the mindset and perspective of SJB from a school that is struggling to one that is THRIVING. 

 

V.                Executive Session

After executive session a vote was taken to accept the tuition increases for the 10-11 school

year.  Tuition will be $3,150 for one child, $5,200 for two children and $6,600 for three or more children.  Fees will remain at $225 per child for books, materials, and technology.  Fundraising fees will, also, remain the same.  You will be assessed a fee of $250 for the first child and $50 for every child after that.  If you participate in the fundraisers, you will be credited towards this amount.  The majority voted to accept this fee structure for next year with Carol Gilpin voting against the increases.

VI.                Adjournment

·         Mike Doiron motioned to adjourn the meeting and Nancy Cowell seconded.

 

VI.           Next Meeting

·         The next meeting is scheduled for Tuesday, April 13, 2010 @ 7:30 p.m. in the school library.

 

 

Respectfully submitted by:____________________________________Lizette Poston

 

 

Tuesday, February 9, 2010 Minutes

 

I.              Call to Order – Carol Gilpin

                Prayer – Father Dennis

Present:  Kris Hill, Carol Gilpin, Father Dennis, Darryl Schmieg, DeeAnn Bollinger, Lizette Poston,

 Mike Doiron, Mark Scheffert

                Absent:  Chris Crain, Linda Unverferth, Nancy Cowell, Lisa Riechmann, Judy Renner.

 

II.                Recommended Actions

A.                  Routine

            1.                Approval of Minutes – The minutes were approved by Dee Bollinger and  seconded by Mike Doiron. 

 

            2.                School Funds     -

                                a)                Special Account (checking):                            $ 15,305.

                                b)                Annual Fund:                                                      $ 46,011.

                                c)                Sports Account (checking):                            $   4,472.

                                d)                Cafeteria Account                                                $   4,103.

                                e)                School Account                                                  $   1,234.

 

            B.                Committee Reports

            1.                Principal’s Report -

·         Catholic Schools Week was a success.   Activities incorporated faith, school and community.

·         There are many school plans to discuss over the next few months. Preliminary budget for 2010/11 school year will be set before the March School Board meeting so we can prepare for early registration for all classes.

·         Parish Council Nominations are being taken this weekend. School Board nominations and elections are held in May. There are three openings for the upcoming year: Dee, Carol & Nancy.

·         Father Dennis Appreciation. The students and staff want to thank Father Dennis for taking such an active role in the school.  We appreciate his attention and participation in our school lives and his heartfelt liturgies.

                               

            2.                  Annual Fund –

·         On track with our solicitation schedule.  Total collected to date 2/2010  is $14,990 vs. $17,175 as of 2/2009.

 

            3.                Athletic Committee

·         See attached financial  report.

·         Boys “A” &  “C” BB Teams  placed 4th in Diocesan tournaments; Boys “D” won 5th at St. Teresa

·         SJB hosted the Parochial Boys BB Diocesan Tournament.  Expect to net @ $3,000.

·         Girls BB: “C” team won Steelville tournament.  Other girls BB teams tied for first in Conference and 2nd in Regional’s.

·         Boy and Girls VB getting started.

                               

           

4.                Youth Ministry/PSR

·          Jr. Youth Group will attend Jr. Youth Day in Mt. Vernon on April 25.

·         Youth Group fundraisers planned: 2/27 with K of C at “soup cook off” and a “Food Fest” during lent for Catholic Relief Services.

·         Youth Group attending a Diocesan Youth Conference on  March 13-15 in Collinsville. Will raise money for hotel and food expenses by holding bake sales after masses. Parish pays for registration. 11 youth and  6 adults plan on attending.

·         PSR and SJB student liturgy on Sun, Feb 21., and PSR students will participate in Ash Wednesday evening liturgy.

·         PSR fees will increase for 2010/11 school  year.

 

There was a general discussion and final determination that although it is important that PSR continue to give a general report on its activities and plans to the SJB School Board, the School Board does not have any policy making authority over the PSR program.  PSR answers to Parish Council and Parish Finance Committee for its curriculum, finances, and direction.

 

.           5.                Finance 

·         Overall finances for 2009/10 school year appear to be tracking with the budget.

                 

                6.                Facilities  

·         The issue of an improved gym / parish center was raised at the Parish Council. The first step will be to get a general idea of cost.  

 

                7.                Development/Public Relations  - Nothing to Report

 

            8.                Cafeteria - Nothing to Report

 

                9.                Fundraisers

·          Fish Fry and Meat raffle made @ $3000.

                                 

III.           Old Business

·         Updated binders are ready for School Board President, Vice President and Secretary. Reference binder will be in the SJB school library.

 

IV.           New Business

                                2009/10 School Dates

·         Confirmation will be Wednesday, May 12.

·         Graduation will be Thursday, May 20.

·         The last day of school for this school year is contingent on the weather.   Next year’s first day of school will be August 17.

·         Public School High School Graduation will be May 28.

 

2010/11 School Calendar

·         Preliminary calendar dates have been received from the Public School. They have not yet been approved by the Red Bud District Board.  Proposed calendar for 2010/11 will be discussed at the March School Board meeting.  We are obligated to attend school for 176 days.

                                                

V.                Adjournment

                Mike Doiron motioned to adjourn the meeting and Mark Scheffert  seconded.

 

VI.           Next Meeting

                The next meeting is scheduled for Tuesday, January 12, 2010 @ 7:00 p.m. in the school library.

 

 

Respectfully submitted by:____________________________________Lizette Poston

 

 

 

Tuesday, January 12, 2010

 

I.              Call to Order – Kris Hill

                Prayer – Father Dennis

Present:  Kris Hill, Father Dennis, Chris Crain, Lizette Poston, Lisa Riechmann, Mike Doiron, Nancy Cowell, Teacher Rep – Mrs. Fahey

                Absent:  Carol Gilpin, Darryl Schmieg, Linda Unverferth, Judy Renner, Dee Ann Bollinger, and Mark   Scheffert.

 

II.                Recommended Actions

A.                  Routine

            1.                Approval of Minutes – The minutes were approved by Mike Doiron and seconded by Lisa  Riechmann.

 

            2.                School Funds     -

                                a)                Special Account (checking):                            $   8740.

                                b)                Annual Fund:                                                      $ 44,512.

                                c)                Sports Account (checking):                            $   3,232.

                                d)                Cafeteria Account                                                $   1,569.

                                e)                School Account                                                $      716.

 

            B.                Committee Reports

            1.                Principal’s Report

·         Cafeteria received a perfect score from Health Department.

·         All service contracts need to be reviewed and an ongoing “2 year” review put in place. This will insure we have all services covered and are getting the services we need at the right price.

·         School Board/Teacher Retreat? This is under discussion with the purpose of making sure we are coming together as a team to make SJB better.

·         Enrollment/Registration. Start thinking about this issue with thoughts on increasing our numbers. Three year old preschool should seriously be considered an option.  The time has come for the Board to begin reviewing our practices for next year.       

                               

            2.                  Annual Fund

·         Initial report for 09/10 shows we are on track to achieve our goal. Timelines for each early phase (Major Donor, Faculty/Staff, Board) have been met with remaining phases scheduled (Parent, Grandparent, Alumni, Parish).  Major Donor receipts are down 5 envelopes from this time prior year but we expect to receive all Major Donor solicitations.  Our Major Donors have proven to be solid supporters and are perhaps just taking the tax deduction in 2010 vs. 2009.

 

            3.                Athletic Committee

·         Girls BB - C Team won 1st in Steelville tournament; A tied for first in Conference.

·         Boys BB – D Team tournament at St. Theresa week of Jan 11th. Diocesan Tournament at SJB on Jan 22 thru 24th.

·         Girls Volleyball begins on Jan 25th.

·         Coaches meeting held on Jan 3rd to discuss transitioning into different seasons and different aspects of coaching.  Holding open gym during the prior season and practicing a few weeks before the first game were discussed.  It was decided that a coaches meeting will be held twice a year with all coaches, the principal and athletic director the purpose of which is to make sure everyone is one the same “page” with regard to athletic policies, coaching issues, parent issues, etc.

                               

                               

            4.                Youth Ministry/PSR

·         TEC may be held in SJB building weekend of Jan 16 & 17.

·         Jr. Youth Group will have a combined Jan/Feb meeting on Feb 7th.

·         A question was raised about holding PSR on Sunday VS Wednesday and whether or not that would be helpful for the families.  Board was unsure and thought we should discuss with the PSR director. 

 

.           5.                Finance

§         Review of fundraisers showed we are on track to make the budget for 09/10

§         Overall budget numbers look good to date.

§         Paper Recycling – Cannot put cardboard in the paper bins as we get docked for cardboard. We’ve mentioned this in the newsletter before but it needs another mention.

                                                                 

                6.                Facilities 

§         The time has come for a serious look and long term commitment to finding a way to fund a new gym floor and overall facelift of the Parish Center.  This would have to be a joint effort between the parish and school.

 

                7.                Development/Public Relations - Nothing to report

 

            8.                Cafeteria – see Principal’s report.

 

                9.                Fundraisers

·         1st Grade - Lasagna fund raiser – schedule for Jan 23

·         5th Grade - Pancake & Sausage Breakfast – scheduled for Jan 31

                                                 

III.           Old Business

 

                1.                Binders are in Kris’ office for reference.

 

 

IV.           New Business

 

1.                Catholic Schools Week – Jan 31st thru Feb 5th.          

2.                Administrators Evaluation – Will be distributed to the board in Friday’s folder. They need to be returned to by February 15th addressed to Father Dennis.

3.                2010/2011 School Year - Now is the time for the Board to begin discussions on tuition, fundraising and other particulars for the upcoming school year. 

 

                               

V.                Adjournment

                Chris Crain motioned to adjourn the meeting and Nancy Cowell seconded.

 

VI.           Next Meeting

                The next meeting is scheduled for Tuesday, February 9th, 2010 @ 7:30 p.m. in the school library.

 

 

Respectfully submitted by:____________________________________Lizette Poston

 

 

St. John The Baptist Board of Education Meeting

Tuesday, December 8, 2009

 

I.              Call to Order – Carol Gilpin

                Prayer – Father Dennis

Present:  Kris Hill, Carol Gilpin, Father Dennis, Chris Crain,  LindaUnverferth, DeeAnn Bollinger, Lizette Poston, Mike Doiron, Mark Scheffert, Nancy Cowell, Teacher Rep –  Leslie Fruth

                Absent:  Darryl Schmieg, Lisa Riechmann, Judy Renner.

                Guest:  Tammy Koesterer

 

II.                Recommended Actions

A.                  Routine

            1.                Approval of Minutes – The minutes were approved by Linda Unverferth and seconded by Mark Scheffert. 

 

            2.                School Funds     -

                                a)                Special Account (checking):                            $ 10,151.

                                b)                Annual Fund:                                                      $ 32,607.

                                c)                Sports Account (checking):                            $   5,212.

                                d)                Cafeteria Account                                                $   2,940.

                                e)                School Account                                                  $      904.

 

            B.                Committee Reports

            1.                Principal’s Report

·         First round of Teacher Evaluations will be complete before break.

·         On December 11, Sarah Steibel will turn over the money she has been collecting for our Lady of Guadalupe School in Ferguson, MO.  Ms. Hill and her sixth grade religion class plan on attending the presentation.  St. John received a donation of religion books for the kindergarten class from a Religion Book salesman who heard about the “nickels” effort and wanted to do something for our school.

·         Christmas program is on December 15 at 7:30.

·         The Teachers and staff have requested no gifts this year in order to minimize the expense of purchasing Christmas gifts for all involved. However, special requests have been made for two very important needs; school supplies for the Griffin Center in East St. Louis and monetary donations for Mrs. Neimeier’s brothers’ extensive medical bills.       

                               

            2.                  Annual Fund – Nothing to report

 

            3.                Athletic Committee

·         Boys and Girls “C” Team BBall Teams have tournaments in December.

·         Girls A Team BBall participated in a tournament in St. Libory.

·         The concession stand is open ONLY before, during and at half time for all games in an effort to reduce traffic across the basketball court during game time.

·         Spiritwear should be in by Christmas.

                               

            4.                Youth Ministry/PSR

·         Jr. Youth Group caroling at Nursing Home, followed by Pizza party on Saturday, Dec. 12.

                               

.           5.                Finance 

·         Will review “line by line” in January               

                                 

                6.                Facilities  - Nothing to Report

 

                7.                Development/Public Relations  - Nothing to Report

 

            8.                Cafeteria - Nothing to Report

 

                9.                Fundraisers

·         8th Grade Fundraiser netted @ $1700.  Parent Organization raised @  $700 selling Krispy Kreme Donuts on Square.  Still scheduled for December are 6th Grade Crazy Bowl and 2nd Grade Cookie Walk/Pancake Breakfast.

                                 

III.           Old Business

·         Lizette Poston has volunteered to be the second contact for  Catholic Conference of Illinois.

 

·        Office of Education has suggested that only the Executive Council Binders and one reference copy for other Board members be kept up to date. Kris will, therefore, have a binder ready for Father, the President, Vice President, Secretary, Reference, and herself at the January meeting.  All other binders can be destroyed.  The Reference copy will be kept in the school library.

 

 

·         Sports Policy – Eligibility to Play & Other

Our policy stated a student needed  to carry a  “C” average in the 7 core classes and a “passing” grade in the “quarter” class to be eligible to play.  A minor adjustment has been made whereby the quarter classes are “weighted” into the 7 core.  The past two times grades were checked for eligibility, no deficiencies/problems were found.  All students qualified to play.

               

It was brought to the Board’s attention that a letter, authored by Carol Gilpin, who happens to be a member of the Board, was mailed to the coaching staff.  Several coaches questioned the contents and were concerned.  The purpose of this letter was to share her and her husband’s personal views on improving the sports program at St. John.   There was some discussion about the contents of the letter. It was discussed that this was not a collective work of this Board, but a personal opinion from a parent. The suggestions from the letter are being reviewed at this time.  Any decision on how to address specific coach/parent/student situations lies solely with Kris Hill and Father Dennis.

 

IV.           New Business

Iowa/ACRE Test Scores

·         Iowa preliminary numbers are in. Kris has a principals meeting on Thursday, Dec. 10 to review final Diocesan numbers.  This is our 3rd year of Iowa numbers and we can start doing a composite study of scores.   Our school continues to show strong results in Language from 2nd through 8th grade.

 

At our end of year “Awards Day” we are going to incorporate an award for performance on the Iowa test. 

 

Scores for 7th and 8th grade students are sent to the High Schools.  If Diocese awards us a Merit award for our performance in any area of the test we will award students as such.

 

·         ACRE test are given every year to the 5th or 8th grade on alternating years.  This year it was the 5th grade.  Overall results were very impressive.  Our group scored above the National average. 

                               

A.O.B

·         Distinguished Graduate nomination process will be uniform process with a formal committee consisting of School Board President, Parish Representative, Principal, Priest and Faculty Representative. 

                 

                               

V.                Adjournment

                Dee Ann Bollinger motioned to adjourn the meeting and Chris Crain seconded.

 

VI.           Next Meeting

                The next meeting is scheduled for Tuesday, January 12, 2010 @ 7:30 p.m. in the school library.

 

 

Respectfully submitted by:____________________________________Lizette Poston

 

 

 

St. John the Baptist Board of Education Meeting

Tuesday, November 10, 2009

 

I.         Call to Order – Carol Gilpin

Prayer – Father Dennis

Present – Kris Hill, Carol Gilpin, Father Dennis, Chris Crain, Darryl Schmieg, Judy Renner, Lizette Poston, Mike Doiron, Mark Scheffert, Nancy Cowell; Teacher Rep: Marsha Stortz.

Absent – Linda Unverferth, Lisa Riechmann, Dee Ann Bollinger.

 

II.       Recommended Actions

A.       Routine

1.        Approval of Minutes – The minutes were approved by Mark Scheffert, seconded by Chris Crain with one change.  Judy Renner was present at the October 13th, 2009 mtg.

2.        School Funds

a)        Special Account (checking)                                $6976.

b)       Annual Fund                                                $32,757.

c)        Sports Account                                                $3,422.

d)       Café Account                                                $1738.

e)        School Account                                                $10,337.

B.       Committee Reports

1.        Principal’s Report

·          Flu update – There was a span with @ 12 to 13 students out sick but now illnesses have slowed considerably.   It has been difficult getting parents to keep children home.  School is bracing for another round of flu in the spring. 

·          In an effort to assist our school families and the broader community in the flu control effort, the school hosted an H1N1 Flu Vaccine Clinic for the community on October 29th  between 3 – 6 p.m. 

·          We are waiting on Diocesan approval to release the IOWA and Acre test scores. Scores are not released until all diocesan school scores are received.  Kris will prepare an overview of results for the December Board meeting.

·          Red Ribbon Week was a success.  Thank you to Mrs. Barbeau and the 7th Grade religion class for planning lots of fun activities.

·          State Recognition was received for another year. We are awaiting notification of our NCEA status.

 

 

2.        Annual Fund

·          We are on target to begin solicitation of major donors with the assistance of Steve Kueker and Alan Masterson.

3.        Athletic Report

·          Baseball and Softball awards were held on November 2nd.

·          Boys Basketball “B” team got 4th in PDR Tournament.

·          To date Girls Basketball record is 4-3; Boys record is 1-3.

·          Booster passes still for sale. Mouse  Races cleared $2210.  Will possibly replace this event next year.

·          Service Project made $500. Donations made to date: Perando, Needy Kids Fund, Joann Donjon & the Hohgrefe Family.

4.        Youth Ministry

·          Sr. Youth Group completed “Rib” sale and are heading to National Convention in Kansas City the weekend of November 14th & 15th.

·          Jr. Youth Group meeting is on Sunday, November 15th.

5.        Finance

·          Mike Doiron reviewed income and expense Vs budgeted to date.  Overall the numbers look good and are on track.  This year any fundraiser that does not make budget must be supplemented so the difference is made up.

·          Some line items in the budget were explained:

Pizza Hut - $66 Vs $333.32 Budgeted.  We have not received check for Sept and Oct from Pizza Hut.Outside Activities - $403 Vs $0 budgeted.  This category is any fundraising activity not included in the “official” school calendar. For example: Blossom City Festival, Deer Fest, Meat Shoot. These are activities that groups of parents take upon themselves to coordinate.

Classroom Events – $1852 Vs $3333.32 Budgeted.  This category is the “classroom” food events or other fundraising activities each classroom is responsible for this year. Three events planned for December should bring this category on track to plan.

Rummage Sale - $3070 Vs plan of $1666.

Fall Fundraiser & Football Tickets – We sold 314 football tickets. The results of both fundraisers have just been received and will be reported next month.

Mums - $0 Vs plan of $400.  Income of $1260 not yet reported.

6.        Facilities – Nothing to report

7.        Development / PR – Nothing to report

8.        Cafeteria

·          The overall administration and functioning of the cafeteria is going very well.  It took a complete “breaking” down of the operation in order to build it back up into a well functioning system.  Diane Demond can be credited for optimizing every shopping opportunity and commodity offering in order to stretch school food and funds in the most efficient way.

9.        Fundraisers

·          Families will find out their “fundraising status” after the football/fall fundraiser results are calculated.

·          November Fundraiser:  Deerfest Booth organized by Angie Van Buren, Krispy Kreme donut sale organized by Parent Organization, Turkey Trot, Big Bang Piano Christmas Show.

·          December Fundraisers:  Dec 4 – 8th grade lunch, Dec 13 – Crazy Bowl, Dec 19th Pancake & Sausage Breakfast & Cookie Walk.

·          January Fundraiser: Jan 15th – Fish Fry & Meat Shoot organized by Michelle Umbdenstock.

III            Old Business -                None

IV            New Business

·          Catholic Conference of Illinois – this organization is looking for a second contact person at St. John’s who would be available to assist in coordinating activities among parents for legislative actions specific to Catholic Schools and the Illinois Legislature.  Kris asked for a school board member to volunteer.

·          Attendance Policy – There was a general discussion on the perfect attendance award policy.  There will be awards for the 1st quarter but the Kris is unsure how to proceed with this in the future.  No decision was made at this time.

·          School Board Member Binder – please bring your binders in to Kris so they can be updated with the latest policies.  Per the last State Evaluation each School Board member must have a policy binder.

V             AOB

·          Catholic Schools week starts on the last Sunday in January the 31st thru Friday, February 5th.  Kris would like to bring the choir to the other parishes’.  Judy and Chris will coordinate dates with the parish Priest.

·          Extra Curricular offerings:  There was general discussion with regard to an email received by a school board member on the amount & quality of extra-curricular activities offered by St. John. The author was questioning our school’s ability to offer that “extra” that will draw new people to our school.  Students at St. John have access to a variety of extra-curricular activities provided to supplement their daily learning activities.  Currently we offer science club, book club, math club, children’s choir, speech and an array of sports programs.   Additionally, they are presented with many other activities that provide them leadership and citizenship opportunities such as:  participation in planning and presenting liturgies, visiting residents at nursing homes and Garden Place, visiting and working with the Sisters at Ruma Convent, conducting personal service projects, and working together to address a cause or raise money for a family or individual in need.  

VI                Adjournment  -  Judy Renner motioned to adjourn the meeting and  Nancy Cowell seconded.

VII           Next Meeting -  The next meeting is scheduled for Tuesday, December 8th at 7:30 p.m. in St. John the Baptist School Library.

 

                Respectfully Submitted by:_____________________________________Lizette Poston

 

 

St. John the Baptist Board of Education Meeting

Tuesday, October 13, 2009

 

I               Call to Order – Dee Ann Bollinger

                Prayer – Father Dennis

Present – Kris Hill, Father Dennis, Chris Crain, Darryl Schmieg, Lisa Riechmann, Dee Ann Bollinger, Lizette Poston, Mike Doiron, Mark Scheffert, Teacher Rep: Donna Trost.

Absent – Carol Gilpin, Linda Unverferth, Nancy Cowell

II                Recommended Actions

A.       Routine

1.        Approval of Minutes – The minutes were approved by Lisa Riechmann and seconded by Mike Doiron.

2.        School Funds

a)        Special Account (checking):                                $  6,501

b)       Annual Fund:                                                $33,059

c)        Sports Account (checking):                                $  2,222

d)       Café Account:                                                $     293

e)        School Account:                                                $10,082

 

B.       Committee Reports

1.        Principal’s Report

Iowa Testing will finish up this week.  School Board members need to sign and submit their confidentiality forms.  Student Corey Steibel is returning to SJB from PDR School; increases our enrollment to 112.  Fr. Tom’s Memorial fund totaled $1600 for the school’s general fund and a few hundred for the endowment fund.  Mrs. Trost will return from medical leave on Thursday, October 15. Vision and Hearing screening will be completed on October 15 and 16.

2.        Annual Fund -Major donor solicitation begins next month.

3.        Athletic Committee - Mouse Races made about $2000.

4.        Youth Ministry/PSR – Vicki Mudd has joined the PSR staff. Youth Ministry is raising money to attend the National conference in Kansas City by selling “ribs on the pig”.

5.        Finance –Mike and Kris will work with Kelly to clean up some of the “spreads” in the budget.  The State of Illinois has reduced the following: Safety Grant funds, Textbook Grant dollars for K – 6th, and transportation reimbursement.

6.        Facilities – Freezer compressor went out.  It has now been added to a maintenance schedule along with other already scheduled equipment: A/C, fire alarm, and furnace.  All school floors, including gym, have been cleaned and sealed.

7.        Development/PR – Nothing to report

8.        Café – Nothing to report

9.        Fundraisers – Football fundraiser due back today.  Parent Organization raffle currently in process.

 

III            Old Business

A.       Extra Curricular Policy – We need to tighten the eligibility guidelines currently in place for participation in extra curricular activities.  The proposed policy is:  Grades are checked every 2 weeks. If someone shows up ineligible, Kris will call the house and the student will sit out the next week.  Grades are checked again in one week.  If there is improvement, they can participate.  The main difference in this procedure from our current procedure is documentation.  This procedure was voted “approved” by the school board.

B.       Coaches need to discuss and implement a standard for the number of practices a student needs to attend in order to start/play in the next game.

 

IV            New Business

A.        Policy 1st reading was put on hold.

 

B.   AOB - Father Dennis has thought it best to make the following changes in the school masses:  No holding hands during the Our Father, no wine for the students, no hand shaking during the sign of peace.

 

V                 Adjournment - Lisa Riechmann motioned to adjourn the meeting and Darryl Schmieg seconded.

 

VI            Next Meeting - The next meeting is scheduled for Tuesday, November 10, 2009 @ 7:30.

 

 

Respectfully submitted by:______________________________________Date:________________

 

 

 

Tuesday, September 8, 2009

 

I.              Call to Order – Carol Gilpin

                Prayer – Father Dennis

                Present:  Kris Hill, Carol Gilpin, Father Dennis, Chris Crain, Darryl Schmieg, LindaUnverferth, Lisa  Riechmann, Judy Renner, DeeAnn Bollinger, Lizette Poston, Mike    Doiron, Teacher Rep – Lori Bertram.

                Absent: Nancy Cowell, Mark Scheffert

 

II.                Recommended Actions

                A.                Routine

                1.                Approval of Minutes – The minutes were approved by Linda Unverferth and seconded by Chris Crain with one correction.  Under Section V. A.O.B. the                                  last sentence was replaced with the following - Kris and Darrell Schmieg are not voting members, but Father Dennis is a voting member. 

                2.                School Funds     -

                                a)                Special Account (checking):                                $   5,961.

                                b)                Annual Fund:                                                      $ 34,487.

                                c)                Sports Account (checking):                                $   1,928.

                                d)                Cafeteria Account                                              $   2,083.

                                e)                School Account                                                  $ 44,303.

 

                B.                Committee Reports

                1.                Principal’s Report

                                Enrollment as of September 1, 2009 stands at 111.  We are communicating with parents about H1N1.  The challenge is to sift through all of the information                                  currently being received from the health department to determine what is appropriate at this time.  Our messages thus far has been, wash hands constantly go home if sick, stay home.  This year if a child goes home they stay home in                                                                                           accordance with health department guidelines, which is fever free for 24 hours without                                                                         the use of fever reducing medication.  There is nothing major happening in the area right now.                                                        At the principals meeting last week the principal’s were told no one really knows, at this point,                                                      how H1N1 will affect their school. 

                                We had a great turnout for back to school night with all but one family attending.  Another good                                                          start was our first “meal” fundraiser organized by the teachers, which raised $807.  There was a                                                       fantastic response at a parent’s meeting to organize the remainder of the meal fundraisers.  The                                                          schedule for the remaining “meals” should go home in Friday’s folder.

                                The theme for this year is Prayers Go Up, Blessings Come Down.

                2.                  Annual Fund

                                Above Annual Fund numbers look inflated as $25,000 is allocated for school operating expenses.                                                                 For the first time in four years the total number of donors went up during the 2008/2009 Annual                                                 Fund Drive. The goal for this year’s fund drive was increased by $1,000 to $33,000 for                                                                             2009/2010.  Mike will be recruiting a couple of new volunteers in early November to assist with                                                          solicitation efforts. 

                3.                Athletic Committee

                                Nothing to Report

                4.                Youth Ministry/PSR

                                The youth group will hold their first meeting in October.  There will be a possible                                                                   retreat in Sept.

                                Theresa Seeman, director of PSR, was our guest speaker.  PSR begins Sept 9, with a “meet                                                    the parents” night; regular classes resume next week. This year there will be more emphasis on                                                            enhancing the relationship between St. John families and PSR families.  The challenge is how to                                                 make a connection between PSR and School.  Lori Bertram’s third grade class is beginning a                                                              project where they are trying to communicate and build relationships with the PSR students who                                                          use their classroom.  Additionally, the PSR students and St. John students will jointly participate                                                               in monthly children’s masses from September through April.  The St. John teachers will prepare                                                    the liturgy but the children from both institutions will perform the various parts.

                5.                Finance 

                                Budgeted numbers are still being plugged into the spreadsheet. 

                6.                Facilities 

                                Nothing to Report

                7.                Development/Public Relations

                                All new families have been assigned a “contact” family.

                8.                Cafeteria

                                Nothing to Report

                9.                Fundraisers

                                Nothing to Report

 

III.           Old Business

                A.                Strategic Plan 2009 to 2012

The 3 year Strategic Plan is complete. It includes the following nine objectives: Catholic Identity, Governance, Finance, Staffing, Development/Public Relations, Curriculum, Facilities, Community, and Enrollment. Although the plan was still being tweaked there has already been activity under some of the objectives.  A “special fund” for adopt- a- student program has begun and our first newsletter is ready for the printer.  A facilities-group that can help prioritize improvement needs and obtain ballpark figures for certain improvements (gym floor, new bleachers) is being considered.   And for enrollment, we know we have to look seriously at our pre-school program, possibly three year olds.  A Motion to Approve was give by DeeAnn Bollinger and seconded by Judy Renner. 

B.                Budget

                Overall budget for 2009/2010 is $643,350.

C.                Fundraisers

Meal a Month – Teachers made $807 with no advertisement.  The only month we are not                 scheduled to have meal is July (picnic conflict).  At the parent meeting, over 50 parents showed up.  There is a breakfast scheduled for the Open House on September 20th from 9-1.

 

IV.           New Business

A.                Code of Ethics

Remember, what happens at the School Board, stays at the School Board.   Information about staff or families stays private. Be cognizant of who may be listening to your outside discussions.

B.                Sports Program

                This month it seems there is an issue with respect paid towards coaches.  If there is an issue and parents have discussed it with a coach, they should then approach Donna.  If they are still unsatisfied, they should then discuss the situation with Kris.  If a school board      member is asked about a sports issue, they should advise the parent to follow this chain of command.

 

There also seems to be a need for the Athletic department to communicate to the parents                 the diocesan rules of who plays.  Issues surround some parents understanding of “fair play” and the students’ emotional toll when they are taken out of the game after just a few minutes, or not played at all.  Kris will review the school and diocesan guidelines.

C.                A.O.B

President’s talk – The school did not find out about the scheduled talk until an email on Thursday from the diocese.  Father Dennis and Kris reviewed the speech, thought it was good, did not see anything political in the content and would like to share it with the students in grades 4 thru 8.  Board agreed the best way to handle it would be to send a note to parents stating the speech would be shown and they should call if they wanted to keep their child from participating.

Carol Gilpin will create a letter of introduction from the school board with short bios on everyone                 on the back of the letter. The board members should send in a family picture for the Open House bulletin board.

                Donut Sunday is October 11th.  Lizette & Judy volunteered to help. Carol will pick up the donuts.

                               

V.                Adjournment

                Lisa Riechmann motioned to adjourn the meeting and Linda Unverferth seconded.

 

VI.           Next Meeting

                The next meeting is scheduled for Tuesday, October 13, 2008 @ 7:30 p.m.

 

 

Respectfully submitted by:____________________________________Lizette Poston

 

 

Tuesday, August 11, 2009

 

I.                    Call to Order – Doug Wiegard

Prayer – Father Dennis

Present:  Kris Hill, Doug Wiegard, Fr. Dennis, Lizette Poston, Jenny Fadler,Carol Gilpin, Teacher Rep.-Kathy Barbeau, Mike Doiron (replacing Jennifer Urish), Judy Renner, Mark Scheffert, Chris Crain, Darryl Schmeg, Linda Unverferth

Absent:  Nancy Cowell, Lisa Riechmann

 

II.                 Recommended Actions

A.     Routine

1.                  Approval of minutes - The minutes approved by Jenny Fadler and seconded by Linda Unverferth+

2.                  School Funds    

a.)            Special Account (checking)            all funds are not complete at the time due to                       

b.)            Annual Fund                                    some receipts from end of year things.                       

c.)            Sports Account (checking)                                   

d.)            Cafeteria Account                                                

e.)            School Account                                                           

B.     Committee Reports

1.                  Principal’s Report

a.       Letter of resignation from Jennifer Urish because son Adam has been enrolled at SPPS, Mike Doiron has graciously agreed to step in to fulfill this term. A big thank you to Jenny Fadler and Doug Wiegard for their years of commitment to the board, their terms are ending.  We welcome Lizette Poston and Mark Scheffert to fill the two vacant positions.  Two new teachers, Mrs. Lori Bertram who will teach 3rd grade and Mrs. Judy Baum who will teach science at upper levels.  Many changes have occurred this year but we have done the best we can in making schedules that will benefit our students, and I am asking for support in these decisions and in our staff.

2.                  Annual Fund

a.       Goal of $32,000 was met with $32,057.  The # of donors actually increased.  Thank you to Jenny Fadler for soliciting the alumni.  We will be conservative in spending the annual fund monies this year due to the economic situation.  Some feedback from the solicitation letters for annual fund has made us aware that alumni would like the newsletter to be reinstated, so this will begin.  The approximate cost of the newsletter is $3000.

3.                  Athletic Committee

a.       Softball and baseball has begun, new coach for girls’ softball is Matt Koesterer with assistance from Kenny Poirrier.

4.                  Youth Ministry/Parish School of Religion (YM/PSR)

a.       The youth group is preparing a fundraiser which will help in covering the cost of attendance to the Catholic Youth Conference.  The Jr. Youth group will now be lead by Missy Poirrier.

5.                  Finance Report

        Nothing to report

6.                  Facilities

           Nothing to report

7.                  Development

           Nothing to report

8.                  Enrollment

a.       Final enrollment numbers will be presented at next meeting.

 

 

9.                  Cafeteria

a.       Lunch and milk prices have increased.  Lunch is $2.50, milk is .35.  Diane DeMond will be head cook, Sherry Crain and Jeanette Pfleuger will be part-time.

10.              Fundraisers

           Nothing to report.

 

III.             Old Business

A.     Strategic Plans Update – will be presented at September meeting.

B.     Non-parishioners rates for tuition (2nd reading) – A charge of $1000 premium per student above the parishioner tuition rate for grades K-8 and a $600 premium per student above the parishioner tuition rate for preschool.  Parishioners are defined as parents(s) or legal guardian(s) of the student.  Motion approved as read by Carol Gilpin and 2nd by Jenny Fadler.

C.     A.O.B. – donuts for school board are Sunday, Oct. 11th.  Parents are concerned that we are not giving their child the most for their money, what makes this school different than another.  Ideas were brought to the table that a student council be formed and meetings held during recess, letting the students participate/produce the newsletter.  We want to make sure that the clubs are a worthwhile cause, not just a social gathering.  A positive aspect is that the student to teacher ratio is above and beyond other schools so our student’s education should also be at its highest.  Accountability is an issue we need to concentrate on this year.

IV.              New Business

A.     Reorganization of Board/Committee Assignments – President: Carol Gilpin

Vice President: DeeAnn Bollinger, Secretary: Lizette Poston. Athletics: DeeAnn Bollinger, YM/PSR: Linds Unverferth, Finance: Mike Doiron, Facilities: Mark Scheffert, Cafeteria: Nancy Cowell, Fundraisers: Mark Scheffert, Public Relations: Carol Gilpin

B.     Enrollment 09-10 – last year K thru 8 had 109 with a Preschool of 11; this year in K thru 8 we have registered 103 with a Preschool of 8.

C.     Budget – still in the process.  Biggest change is the salary increase for the teachers.  This is available because one employee did not take the insurance.  Since this was already budgeted, Fr. Dennis applied it to their raises.  This will help us stay accredited with the diocese.

D.     Fundraisers – Lizatte will revamp the scrip program.  Football and baseball mania tickets will still be sold.  A meeting will be held to discuss the meal of the month and/or any ideas that a class may have to replace that.  We hope that each month the class fundraiser will generate a minimum of $500.

E.     Pictures of students on website – All agreed that this is not necessary.

V.                 A.O.B. – buddy system for Pre-K parents and a couple of the new K parents will be assigned by Carol Gilpin.  Keep binders up to date.  Mark Scheffert will keep a report of fundraising amounts brought in and families will be periodically updated.  Voting rights belong to all board members, including representatives from St. Pat’s, St. Leo’s and St. Boniface.  Kris and Fr. Dennis are not voting members.

                                         

          

VI.              Adjournment                                

Chris Crain motioned to adjourn the meeting and Mark Scheffert seconded the motion.

 

VII.           Next Meeting

The next meeting is scheduled for Tuesday, September 8th, 2009 @ 7:30 p.m.

 

 

 

Respectfully submitted by: _______________________________________ DeeAnn Bollinger

 

 

St. John the Baptist Board of Education Meeting

June 9, 2009

 

I.                   Call to Order:  Kris Hill