St. John the Baptist Board of Education Meeting

Tuesday, May 11, 2010

I. Call to Order – Carol Gilpin

Prayer – Father Dennis

Present: Kris Hill, Father Dennis, Chris Crain, Lizette Poston, Lisa Riechmann, Mike Doiron, Darryl Schmieg. Guest: Michelle Grohmann

Absent: Linda Unverferth, Judy Renner, Dee Ann Bollinger, and Mark Scheffert.

II. Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Lisa Riechmann and seconded by Mike Doiron.

2. School Funds -

a) Special Account (checking): $ 18,870.

b) Annual Fund: $ 40,984.

c) Sports Account (checking): $ 798.

d) Cafeteria Account $ 5,288.

e) School Account $ 6,342.

B. Committee Reports

1. Principal’s Report

· Registration is underway and should wrap up by the end of the week.

· Mrs. Bertram and family will be moving to Quincy, IL due to a change in Mr. Bertram’s job.

· The school’s new brochure is finished, thank you Carol Gilpin.

· The changes to the structure of pre-school and kindergarten have begun.

· We are finalizing “fundraiser fee” numbers for families.

2. Annual Fund

· We are at $25,865 VS a target of $33,000. Have the alumni and parish phase still to go. Feel the results are positive.

3. Athletic Committee

· Parent meeting held for 2010/11 athletic year.

· The boys track team missed a Regional 1^st place trophy by 1/2 point. Five boys going to State.

· Awards banquet is scheduled for May 17. Donna Trost will officially “retire” from coaching.

4. Youth Ministry/PSR – Nothing to report

. 5. Finance – Nothing new to report

6. Facilities - Nothing new to report.

7. Development/Public Relations - Nothing to report

8. Cafeteria – Nothing to report

9. Fundraisers

· Teacher sub sand and salad lunch – scheduled for June 4.

III. Old Business

1. PSR contact letters with our new brochure are ready to go. Approximately 65 letters will be mailed.

2. School Board nominations are complete. Voting will occur this Sunday.

IV. New Business

1. Discussed holding an end of year meeting with all parents to discuss results and future direction.

2. A couple of parishioners are interested in coordinating Bingo to be held monthly, every 2^nd Sunday, with the profits going to the school. School parents would have to assist at a Bingo but this would be a joint Parish/School activity.

3. Addressed concerns of guest parent regarding proposed structure of Kindergarten & Pre-school classes. The new structure will enhance the learning experience and enable the teacher to give individualized attention to each student.

V. Executive Session

VI. Adjournment

Chris Crain motioned to adjourn the meeting and Mike Doiron seconded.

VII. Next Meeting

The next meeting is scheduled for Tuesday, June 10, 2010 @ 7:30 p.m. in the school library.

Respectfully submitted by:____________________________________Lizette Poston

Tuesday, March 9, 2010 Minutes

I. Call to Order – Carol Gilpin

Prayer – Father Dennis

Present: Chris Crain, Mark Scheffert, Judy Renner, Mike Doiron, Carol Gilpin, Kris Hill, Father Dennis,

Lizette Poston, Nancy Cowell, Lisa Reichmann, Dee Ann Bollinger, Teacher Rep: Leslie Grohman.

Absent: Linda Unverferth, Darryl Schmieg

II. Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Mark Scheffert and seconded by Lisa Reichmann.

2. School Funds -

a) Special Account (checking): $13,327.

b) Annual Fund: $ 50,926.

c) Sports Account (checking): $ 2,510.

d) Cafeteria Account $ 5,612.

e) School Account $ 4,638.

B. Committee Reports

1. Principal’s Report –

· Grade 8 Dates Set – Confirmation May 12; Graduation May 20

· Fundraisers – Most classroom activities completed. To date @ $7,300 cleared. Great job!

· Auction – A huge success; profit of @ $52,000.

· Registration – Will be early this year. We have to get an early start in order to plan our staffing needs and get our curriculum under way for the 10/11 school year.

· State Evaluations – There will be 2 State evaluations before the end of the year. One will be an asbestos reevaluation and the other will be a cafeteria review. Neither review has been scheduled.

2. Annual Fund –

· The results of the annual fund look good, even with the hard hitting economy. Comparing Year to Date results 2009 VS 2010 we are down 2 donors in the combined Major Donor/All Other categories and a total of $405. Last year at this time we had 80 donors for a total of $19,440. This year we have 78 donors for a total of $18,995. The next phase, Grandparents, is ready to go. After that the Alumni letters will go out.

3. Athletic Committee

· Balance on hand is $2,510.54

· Volleyball Results: Girls “B” team took 3^rd at Pr du Rocher; Girls “A” took a consolidation prize at St. Mary’s; and Girls “A” took 1^st at Chester Lutheran. We are hosting Volleyball Regional’s on March 17, 18, 19 & 22.

· Basketball Awards – Boy’s Friday, March 5^th; Girl’s Saturday, March 20^th.

4. Youth Ministry/PSR

· Nothing to report

. 5. Finance

· We are still on track to achieve this year school budget.

6. Facilities

· Nothing to report

7. Development/Public Relations

· The school is in need of a new brochure. Carol Gilpin has agreed to head up this effort.

8. Cafeteria

· Nothing to Report

9. Fundraisers

· Meat Raffle at KFC hosted by Preschool & Kindergarten – March 19^th

· Easter Cookies and decorated Eggs – Hosted by 7^th Grade – Orders due March 27^th

· BBQ at IGA – Hosted by Third Grade – Dated to be determined

· Lunch by Teachers – March 26^th

III. Old Business

· 2009/2010 calendar: Easter Holiday will be Thursday, Friday & Monday. School will be finished on Tuesday, May 25.

· Will finalize dates for: school retreat at convent, Preschool and Kindergarten graduation, award days, 8^th grade luncheon.

· 2010/2011 calendar: We will not take Pulaski day but will reserve Holy Thursday instead. Our calendar matches up with the public school calendar for 8 months. There are differences in March due to a second parent teacher conference day for the Public school which gives them an extra Friday off.

· The Board voted in the affirmative to approve the 2010/11 school calendar.

IV. New Business

· PSR Contact –When is it appropriate to contact the PSR families with regard to registration and joining SJB? At what age/grade level? After much discussion it was decided that it is always appropriate to contact the PSR families and a registration letter should be given to all PSR families every year along with a brochure explaining the features and benefits of our school.

· We need to change the mindset and perspective of SJB from a school that is struggling to one that is THRIVING.

V. Executive Session

After executive session a vote was taken to accept the tuition increases for the 10-11 school

year. Tuition will be $3,150 for one child, $5,200 for two children and $6,600 for three or more children. Fees will remain at $225 per child for books, materials, and technology. Fundraising fees will, also, remain the same. You will be assessed a fee of $250 for the first child and $50 for every child after that. If you participate in the fundraisers, you will be credited towards this amount. The majority voted to accept this fee structure for next year with Carol Gilpin voting against the increases.

VI. Adjournment

· Mike Doiron motioned to adjourn the meeting and Nancy Cowell seconded.

VI. Next Meeting

· The next meeting is scheduled for Tuesday, April 13, 2010 @ 7:30 p.m. in the school library.

Respectfully submitted by:____________________________________Lizette Poston

Tuesday, February 9, 2010 Minutes

I. Call to Order – Carol Gilpin

Prayer – Father Dennis

Present: Kris Hill, Carol Gilpin, Father Dennis, Darryl Schmieg, DeeAnn Bollinger, Lizette Poston,

Mike Doiron, Mark Scheffert

Absent: Chris Crain, Linda Unverferth, Nancy Cowell, Lisa Riechmann, Judy Renner.

II. Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Dee Bollinger and seconded by Mike Doiron.

2. School Funds -

a) Special Account (checking): $ 15,305.

b) Annual Fund: $ 46,011.

c) Sports Account (checking): $ 4,472.

d) Cafeteria Account $ 4,103.

e) School Account $ 1,234.

B. Committee Reports

1. Principal’s Report -

· Catholic Schools Week was a success. Activities incorporated faith, school and community.

· There are many school plans to discuss over the next few months. Preliminary budget for 2010/11 school year will be set before the March School Board meeting so we can prepare for early registration for all classes.

· Parish Council Nominations are being taken this weekend. School Board nominations and elections are held in May. There are three openings for the upcoming year: Dee, Carol & Nancy.

· Father Dennis Appreciation. The students and staff want to thank Father Dennis for taking such an active role in the school. We appreciate his attention and participation in our school lives and his heartfelt liturgies.

2. Annual Fund –

· On track with our solicitation schedule. Total collected to date 2/2010 is $14,990 vs. $17,175 as of 2/2009.

3. Athletic Committee

· See attached financial report.

· Boys “A” & “C” BB Teams placed 4^th in Diocesan tournaments; Boys “D” won 5^th at St. Teresa

· SJB hosted the Parochial Boys BB Diocesan Tournament. Expect to net @ $3,000.

· Girls BB: “C” team won Steelville tournament. Other girls BB teams tied for first in Conference and 2^nd in Regional’s.

· Boy and Girls VB getting started.

4. Youth Ministry/PSR

· Jr. Youth Group will attend Jr. Youth Day in Mt. Vernon on April 25.

· Youth Group fundraisers planned: 2/27 with K of C at “soup cook off” and a “Food Fest” during lent for Catholic Relief Services.

· Youth Group attending a Diocesan Youth Conference on March 13-15 in Collinsville. Will raise money for hotel and food expenses by holding bake sales after masses. Parish pays for registration. 11 youth and 6 adults plan on attending.

· PSR and SJB student liturgy on Sun, Feb 21., and PSR students will participate in Ash Wednesday evening liturgy.

· PSR fees will increase for 2010/11 school year.

There was a general discussion and final determination that although it is important that PSR continue to give a general report on its activities and plans to the SJB School Board, the School Board does not have any policy making authority over the PSR program. PSR answers to Parish Council and Parish Finance Committee for its curriculum, finances, and direction.

. 5. Finance

· Overall finances for 2009/10 school year appear to be tracking with the budget.

6. Facilities

· The issue of an improved gym / parish center was raised at the Parish Council. The first step will be to get a general idea of cost.

7. Development/Public Relations - Nothing to Report

8. Cafeteria - Nothing to Report

9. Fundraisers

· Fish Fry and Meat raffle made @ $3000.

III. Old Business

· Updated binders are ready for School Board President, Vice President and Secretary. Reference binder will be in the SJB school library.

IV. New Business

2009/10 School Dates

· Confirmation will be Wednesday, May 12.

· Graduation will be Thursday, May 20.

· The last day of school for this school year is contingent on the weather. Next year’s first day of school will be August 17.

· Public School High School Graduation will be May 28.

2010/11 School Calendar

· Preliminary calendar dates have been received from the Public School. They have not yet been approved by the Red Bud District Board. Proposed calendar for 2010/11 will be discussed at the March School Board meeting. We are obligated to attend school for 176 days.

V. Adjournment

Mike Doiron motioned to adjourn the meeting and Mark Scheffert seconded.

VI. Next Meeting

The next meeting is scheduled for Tuesday, January 12, 2010 @ 7:00 p.m. in the school library.

Respectfully submitted by:____________________________________Lizette Poston

Tuesday, January 12, 2010

I. Call to Order – Kris Hill

Prayer – Father Dennis

Present: Kris Hill, Father Dennis, Chris Crain, Lizette Poston, Lisa Riechmann, Mike Doiron, Nancy Cowell, Teacher Rep – Mrs. Fahey

Absent: Carol Gilpin, Darryl Schmieg, Linda Unverferth, Judy Renner, Dee Ann Bollinger, and Mark Scheffert.

II. Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Mike Doiron and seconded by Lisa Riechmann.

2. School Funds -

a) Special Account (checking): $ 8740.

b) Annual Fund: $ 44,512.

c) Sports Account (checking): $ 3,232.

d) Cafeteria Account $ 1,569.

e) School Account $ 716.

B. Committee Reports

1. Principal’s Report

· Cafeteria received a perfect score from Health Department.

· All service contracts need to be reviewed and an ongoing “2 year” review put in place. This will insure we have all services covered and are getting the services we need at the right price.

· School Board/Teacher Retreat? This is under discussion with the purpose of making sure we are coming together as a team to make SJB better.

· Enrollment/Registration. Start thinking about this issue with thoughts on increasing our numbers. Three year old preschool should seriously be considered an option. The time has come for the Board to begin reviewing our practices for next year.

2. Annual Fund

· Initial report for 09/10 shows we are on track to achieve our goal. Timelines for each early phase (Major Donor, Faculty/Staff, Board) have been met with remaining phases scheduled (Parent, Grandparent, Alumni, Parish). Major Donor receipts are down 5 envelopes from this time prior year but we expect to receive all Major Donor solicitations. Our Major Donors have proven to be solid supporters and are perhaps just taking the tax deduction in 2010 vs. 2009.

3. Athletic Committee

· Girls BB - C Team won 1^st in Steelville tournament; A tied for first in Conference.

· Boys BB – D Team tournament at St. Theresa week of Jan 11^th. Diocesan Tournament at SJB on Jan 22 thru 24^th.

· Girls Volleyball begins on Jan 25^th.

· Coaches meeting held on Jan 3^rd to discuss transitioning into different seasons and different aspects of coaching. Holding open gym during the prior season and practicing a few weeks before the first game were discussed. It was decided that a coaches meeting will be held twice a year with all coaches, the principal and athletic director the purpose of which is to make sure everyone is one the same “page” with regard to athletic policies, coaching issues, parent issues, etc.

4. Youth Ministry/PSR

· TEC may be held in SJB building weekend of Jan 16 & 17.

· Jr. Youth Group will have a combined Jan/Feb meeting on Feb 7^th.

· A question was raised about holding PSR on Sunday VS Wednesday and whether or not that would be helpful for the families. Board was unsure and thought we should discuss with the PSR director.

. 5. Finance

§ Review of fundraisers showed we are on track to make the budget for 09/10

§ Overall budget numbers look good to date.

§ Paper Recycling – Cannot put cardboard in the paper bins as we get docked for cardboard. We’ve mentioned this in the newsletter before but it needs another mention.

6. Facilities

§ The time has come for a serious look and long term commitment to finding a way to fund a new gym floor and overall facelift of the Parish Center. This would have to be a joint effort between the parish and school.

7. Development/Public Relations - Nothing to report

8. Cafeteria – see Principal’s report.

9. Fundraisers

· 1^st Grade - Lasagna fund raiser – schedule for Jan 23

· 5^th Grade - Pancake & Sausage Breakfast – scheduled for Jan 31

III. Old Business

1. Binders are in Kris’ office for reference.

IV. New Business

1. Catholic Schools Week – Jan 31st thru Feb 5^th.

2. Administrators Evaluation – Will be distributed to the board in Friday’s folder. They need to be returned to by February 15^th addressed to Father Dennis.

3. 2010/2011 School Year - Now is the time for the Board to begin discussions on tuition, fundraising and other particulars for the upcoming school year.

V. Adjournment

Chris Crain motioned to adjourn the meeting and Nancy Cowell seconded.

VI. Next Meeting

The next meeting is scheduled for Tuesday, February 9th, 2010 @ 7:30 p.m. in the school library.

Respectfully submitted by:____________________________________Lizette Poston

St. John The Baptist Board of Education Meeting

Tuesday, December 8, 2009

I. Call to Order – Carol Gilpin

Prayer – Father Dennis

Present: Kris Hill, Carol Gilpin, Father Dennis, Chris Crain, LindaUnverferth, DeeAnn Bollinger, Lizette Poston, Mike Doiron, Mark Scheffert, Nancy Cowell, Teacher Rep – Leslie Fruth

Absent: Darryl Schmieg, Lisa Riechmann, Judy Renner.

Guest: Tammy Koesterer

II. Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Linda Unverferth and seconded by Mark Scheffert.

2. School Funds -

a) Special Account (checking): $ 10,151.

b) Annual Fund: $ 32,607.

c) Sports Account (checking): $ 5,212.

d) Cafeteria Account $ 2,940.

e) School Account $ 904.

B. Committee Reports

1. Principal’s Report

· First round of Teacher Evaluations will be complete before break.

· On December 11, Sarah Steibel will turn over the money she has been collecting for our Lady of Guadalupe School in Ferguson, MO. Ms. Hill and her sixth grade religion class plan on attending the presentation. St. John received a donation of religion books for the kindergarten class from a Religion Book salesman who heard about the “nickels” effort and wanted to do something for our school.

· Christmas program is on December 15 at 7:30.

· The Teachers and staff have requested no gifts this year in order to minimize the expense of purchasing Christmas gifts for all involved. However, special requests have been made for two very important needs; school supplies for the Griffin Center in East St. Louis and monetary donations for Mrs. Neimeier’s brothers’ extensive medical bills.

2. Annual Fund – Nothing to report

3. Athletic Committee

· Boys and Girls “C” Team BBall Teams have tournaments in December.

· Girls A Team BBall participated in a tournament in St. Libory.

· The concession stand is open ONLY before, during and at half time for all games in an effort to reduce traffic across the basketball court during game time.

· Spiritwear should be in by Christmas.

4. Youth Ministry/PSR

· Jr. Youth Group caroling at Nursing Home, followed by Pizza party on Saturday, Dec. 12.

. 5. Finance

· Will review “line by line” in January

6. Facilities - Nothing to Report

7. Development/Public Relations - Nothing to Report

8. Cafeteria - Nothing to Report

9. Fundraisers

· 8^th Grade Fundraiser netted @ $1700. Parent Organization raised @ $700 selling Krispy Kreme Donuts on Square. Still scheduled for December are 6^th Grade Crazy Bowl and 2^nd Grade Cookie Walk/Pancake Breakfast.

III. Old Business

· Lizette Poston has volunteered to be the second contact for Catholic Conference of Illinois.

· Office of Education has suggested that only the Executive Council Binders and one reference copy for other Board members be kept up to date. Kris will, therefore, have a binder ready for Father, the President, Vice President, Secretary, Reference, and herself at the January meeting. All other binders can be destroyed. The Reference copy will be kept in the school library.

· Sports Policy – Eligibility to Play & Other

Our policy stated a student needed to carry a “C” average in the 7 core classes and a “passing” grade in the “quarter” class to be eligible to play. A minor adjustment has been made whereby the quarter classes are “weighted” into the 7 core. The past two times grades were checked for eligibility, no deficiencies/problems were found. All students qualified to play.

It was brought to the Board’s attention that a letter, authored by Carol Gilpin, who happens to be a member of the Board, was mailed to the coaching staff. Several coaches questioned the contents and were concerned. The purpose of this letter was to share her and her husband’s personal views on improving the sports program at St. John. There was some discussion about the contents of the letter. It was discussed that this was not a collective work of this Board, but a personal opinion from a parent. The suggestions from the letter are being reviewed at this time. Any decision on how to address specific coach/parent/student situations lies solely with Kris Hill and Father Dennis.

IV. New Business

Iowa/ACRE Test Scores

· Iowa preliminary numbers are in. Kris has a principals meeting on Thursday, Dec. 10 to review final Diocesan numbers. This is our 3^rd year of Iowa numbers and we can start doing a composite study of scores. Our school continues to show strong results in Language from 2^nd through 8^th grade.

At our end of year “Awards Day” we are going to incorporate an award for performance on the Iowa test.

Scores for 7^th and 8^th grade students are sent to the High Schools. If Diocese awards us a Merit award for our performance in any area of the test we will award students as such.

· ACRE test are given every year to the 5^th or 8^th grade on alternating years. This year it was the 5^th grade. Overall results were very impressive. Our group scored above the National average.

A.O.B

· Distinguished Graduate nomination process will be uniform process with a formal committee consisting of School Board President, Parish Representative, Principal, Priest and Faculty Representative.

V. Adjournment

Dee Ann Bollinger motioned to adjourn the meeting and Chris Crain seconded.

VI. Next Meeting

The next meeting is scheduled for Tuesday, January 12, 2010 @ 7:30 p.m. in the school library.

Respectfully submitted by:____________________________________Lizette Poston

St. John the Baptist Board of Education Meeting

Tuesday, November 10, 2009

I. Call to Order – Carol Gilpin

Prayer – Father Dennis

Present – Kris Hill, Carol Gilpin, Father Dennis, Chris Crain, Darryl Schmieg, Judy Renner, Lizette Poston, Mike Doiron, Mark Scheffert, Nancy Cowell; Teacher Rep: Marsha Stortz.

Absent – Linda Unverferth, Lisa Riechmann, Dee Ann Bollinger.

II. Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Mark Scheffert, seconded by Chris Crain with one change. Judy Renner was present at the October 13^th, 2009 mtg.

2. School Funds

a) Special Account (checking) $6976.

b) Annual Fund $32,757.

c) Sports Account $3,422.

d) Café Account $1738.

e) School Account $10,337.

B. Committee Reports

1. Principal’s Report

· Flu update – There was a span with @ 12 to 13 students out sick but now illnesses have slowed considerably. It has been difficult getting parents to keep children home. School is bracing for another round of flu in the spring.

· In an effort to assist our school families and the broader community in the flu control effort, the school hosted an H1N1 Flu Vaccine Clinic for the community on October 29^th between 3 – 6 p.m.

· We are waiting on Diocesan approval to release the IOWA and Acre test scores. Scores are not released until all diocesan school scores are received. Kris will prepare an overview of results for the December Board meeting.

· Red Ribbon Week was a success. Thank you to Mrs. Barbeau and the 7^th Grade religion class for planning lots of fun activities.

· State Recognition was received for another year. We are awaiting notification of our NCEA status.

2. Annual Fund

· We are on target to begin solicitation of major donors with the assistance of Steve Kueker and Alan Masterson.

3. Athletic Report

· Baseball and Softball awards were held on November 2^nd.

· Boys Basketball “B” team got 4^th in PDR Tournament.

· To date Girls Basketball record is 4-3; Boys record is 1-3.

· Booster passes still for sale. Mouse Races cleared $2210. Will possibly replace this event next year.

· Service Project made $500. Donations made to date: Perando, Needy Kids Fund, Joann Donjon & the Hohgrefe Family.

4. Youth Ministry

· Sr. Youth Group completed “Rib” sale and are heading to National Convention in Kansas City the weekend of November 14^th & 15^th.

· Jr. Youth Group meeting is on Sunday, November 15^th.

5. Finance

· Mike Doiron reviewed income and expense Vs budgeted to date. Overall the numbers look good and are on track. This year any fundraiser that does not make budget must be supplemented so the difference is made up.

· Some line items in the budget were explained:

Pizza Hut - $66 Vs $333.32 Budgeted. We have not received check for Sept and Oct from Pizza Hut.Outside Activities - $403 Vs $0 budgeted. This category is any fundraising activity not included in the “official” school calendar. For example: Blossom City Festival, Deer Fest, Meat Shoot. These are activities that groups of parents take upon themselves to coordinate.

Classroom Events – $1852 Vs $3333.32 Budgeted. This category is the “classroom” food events or other fundraising activities each classroom is responsible for this year. Three events planned for December should bring this category on track to plan.

Rummage Sale - $3070 Vs plan of $1666.

Fall Fundraiser & Football Tickets – We sold 314 football tickets. The results of both fundraisers have just been received and will be reported next month.

Mums - $0 Vs plan of $400. Income of $1260 not yet reported.

6. Facilities – Nothing to report

7. Development / PR – Nothing to report

8. Cafeteria

· The overall administration and functioning of the cafeteria is going very well. It took a complete “breaking” down of the operation in order to build it back up into a well functioning system. Diane Demond can be credited for optimizing every shopping opportunity and commodity offering in order to stretch school food and funds in the most efficient way.

9. Fundraisers

· Families will find out their “fundraising status” after the football/fall fundraiser results are calculated.

· November Fundraiser: Deerfest Booth organized by Angie Van Buren, Krispy Kreme donut sale organized by Parent Organization, Turkey Trot, Big Bang Piano Christmas Show.

· December Fundraisers: Dec 4 – 8^th grade lunch, Dec 13 – Crazy Bowl, Dec 19^th Pancake & Sausage Breakfast & Cookie Walk.

· January Fundraiser: Jan 15^th – Fish Fry & Meat Shoot organized by Michelle Umbdenstock.

III Old Business - None

IV New Business

· Catholic Conference of Illinois – this organization is looking for a second contact person at St. John’s who would be available to assist in coordinating activities among parents for legislative actions specific to Catholic Schools and the Illinois Legislature. Kris asked for a school board member to volunteer.

· Attendance Policy – There was a general discussion on the perfect attendance award policy. There will be awards for the 1^st quarter but the Kris is unsure how to proceed with this in the future. No decision was made at this time.

· School Board Member Binder – please bring your binders in to Kris so they can be updated with the latest policies. Per the last State Evaluation each School Board member must have a policy binder.

V AOB

· Catholic Schools week starts on the last Sunday in January the 31^st thru Friday, February 5^th. Kris would like to bring the choir to the other parishes’. Judy and Chris will coordinate dates with the parish Priest.

· Extra Curricular offerings: There was general discussion with regard to an email received by a school board member on the amount & quality of extra-curricular activities offered by St. John. The author was questioning our school’s ability to offer that “extra” that will draw new people to our school. Students at St. John have access to a variety of extra-curricular activities provided to supplement their daily learning activities. Currently we offer science club, book club, math club, children’s choir, speech and an array of sports programs. Additionally, they are presented with many other activities that provide them leadership and citizenship opportunities such as: participation in planning and presenting liturgies, visiting residents at nursing homes and Garden Place, visiting and working with the Sisters at Ruma Convent, conducting personal service projects, and working together to address a cause or raise money for a family or individual in need.

VI Adjournment - Judy Renner motioned to adjourn the meeting and Nancy Cowell seconded.

VII Next Meeting - The next meeting is scheduled for Tuesday, December 8^th at 7:30 p.m. in St. John the Baptist School Library.

Respectfully Submitted by:_____________________________________Lizette Poston

St. John the Baptist Board of Education Meeting

Tuesday, October 13, 2009

I Call to Order – Dee Ann Bollinger

Prayer – Father Dennis

Present – Kris Hill, Father Dennis, Chris Crain, Darryl Schmieg, Lisa Riechmann, Dee Ann Bollinger, Lizette Poston, Mike Doiron, Mark Scheffert, Teacher Rep: Donna Trost.

Absent – Carol Gilpin, Linda Unverferth, Nancy Cowell

II Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Lisa Riechmann and seconded by Mike Doiron.

2. School Funds

a) Special Account (checking): $ 6,501

b) Annual Fund: $33,059

c) Sports Account (checking): $ 2,222

d) Café Account: $ 293

e) School Account: $10,082

B. Committee Reports

1. Principal’s Report

Iowa Testing will finish up this week. School Board members need to sign and submit their confidentiality forms. Student Corey Steibel is returning to SJB from PDR School; increases our enrollment to 112. Fr. Tom’s Memorial fund totaled $1600 for the school’s general fund and a few hundred for the endowment fund. Mrs. Trost will return from medical leave on Thursday, October 15. Vision and Hearing screening will be completed on October 15 and 16.

2. Annual Fund -Major donor solicitation begins next month.

3. Athletic Committee - Mouse Races made about $2000.

4. Youth Ministry/PSR – Vicki Mudd has joined the PSR staff. Youth Ministry is raising money to attend the National conference in Kansas City by selling “ribs on the pig”.

5. Finance –Mike and Kris will work with Kelly to clean up some of the “spreads” in the budget. The State of Illinois has reduced the following: Safety Grant funds, Textbook Grant dollars for K – 6^th, and transportation reimbursement.

6. Facilities – Freezer compressor went out. It has now been added to a maintenance schedule along with other already scheduled equipment: A/C, fire alarm, and furnace. All school floors, including gym, have been cleaned and sealed.

7. Development/PR – Nothing to report

8. Café – Nothing to report

9. Fundraisers – Football fundraiser due back today. Parent Organization raffle currently in process.

III Old Business

A. Extra Curricular Policy – We need to tighten the eligibility guidelines currently in place for participation in extra curricular activities. The proposed policy is: Grades are checked every 2 weeks. If someone shows up ineligible, Kris will call the house and the student will sit out the next week. Grades are checked again in one week. If there is improvement, they can participate. The main difference in this procedure from our current procedure is documentation. This procedure was voted “approved” by the school board.

B. Coaches need to discuss and implement a standard for the number of practices a student needs to attend in order to start/play in the next game.

IV New Business

A. Policy 1^st reading was put on hold.

B. AOB - Father Dennis has thought it best to make the following changes in the school masses: No holding hands during the Our Father, no wine for the students, no hand shaking during the sign of peace.

V Adjournment - Lisa Riechmann motioned to adjourn the meeting and Darryl Schmieg seconded.

VI Next Meeting - The next meeting is scheduled for Tuesday, November 10, 2009 @ 7:30.

Respectfully submitted by:______________________________________Date:________________

Tuesday, September 8, 2009

I. Call to Order – Carol Gilpin

Prayer – Father Dennis

Present: Kris Hill, Carol Gilpin, Father Dennis, Chris Crain, Darryl Schmieg, LindaUnverferth, Lisa Riechmann, Judy Renner, DeeAnn Bollinger, Lizette Poston, Mike Doiron, Teacher Rep – Lori Bertram.

Absent: Nancy Cowell, Mark Scheffert

II. Recommended Actions

A. Routine

1. Approval of Minutes – The minutes were approved by Linda Unverferth and seconded by Chris Crain with one correction. Under Section V. A.O.B. the last sentence was replaced with the following - Kris and Darrell Schmieg are not voting members, but Father Dennis is a voting member.

2. School Funds -

a) Special Account (checking): $ 5,961.

b) Annual Fund: $ 34,487.

c) Sports Account (checking): $ 1,928.

d) Cafeteria Account $ 2,083.

e) School Account $ 44,303.

B. Committee Reports

1. Principal’s Report

Enrollment as of September 1, 2009 stands at 111. We are communicating with parents about H1N1. The challenge is to sift through all of the information currently being received from the health department to determine what is appropriate at this time. Our messages thus far has been, wash hands constantly go home if sick, stay home. This year if a child goes home they stay home in accordance with health department guidelines, which is fever free for 24 hours without the use of fever reducing medication. There is nothing major happening in the area right now. At the principals meeting last week the principal’s were told no one really knows, at this point, how H1N1 will affect their school.

We had a great turnout for back to school night with all but one family attending. Another good start was our first “meal” fundraiser organized by the teachers, which raised $807. There was a fantastic response at a parent’s meeting to organize the remainder of the meal fundraisers. The schedule for the remaining “meals” should go home in Friday’s folder.

The theme for this year is Prayers Go Up, Blessings Come Down.

2. Annual Fund

Above Annual Fund numbers look inflated as $25,000 is allocated for school operating expenses. For the first time in four years the total number of donors went up during the 2008/2009 Annual Fund Drive. The goal for this year’s fund drive was increased by $1,000 to $33,000 for 2009/2010. Mike will be recruiting a couple of new volunteers in early November to assist with solicitation efforts.

3. Athletic Committee

Nothing to Report

4. Youth Ministry/PSR

The youth group will hold their first meeting in October. There will be a possible retreat in Sept.

Theresa Seeman, director of PSR, was our guest speaker. PSR begins Sept 9, with a “meet the parents” night; regular classes resume next week. This year there will be more emphasis on enhancing the relationship between St. John families and PSR families. The challenge is how to make a connection between PSR and School. Lori Bertram’s third grade class is beginning a project where they are trying to communicate and build relationships with the PSR students who use their classroom. Additionally, the PSR students and St. John students will jointly participate in monthly children’s masses from September through April. The St. John teachers will prepare the liturgy but the children from both institutions will perform the various parts.

5. Finance

Budgeted numbers are still being plugged into the spreadsheet.

6. Facilities

Nothing to Report

7. Development/Public Relations

All new families have been assigned a “contact” family.

8. Cafeteria

Nothing to Report

9. Fundraisers

Nothing to Report

III. Old Business

A. Strategic Plan 2009 to 2012

The 3 year Strategic Plan is complete. It includes the following nine objectives: Catholic Identity, Governance, Finance, Staffing, Development/Public Relations, Curriculum, Facilities, Community, and Enrollment. Although the plan was still being tweaked there has already been activity under some of the objectives. A “special fund” for adopt- a- student program has begun and our first newsletter is ready for the printer. A facilities-group that can help prioritize improvement needs and obtain ballpark figures for certain improvements (gym floor, new bleachers) is being considered. And for enrollment, we know we have to look seriously at our pre-school program, possibly three year olds. A Motion to Approve was give by DeeAnn Bollinger and seconded by Judy Renner.

B. Budget

Overall budget for 2009/2010 is $643,350.

C. Fundraisers

Meal a Month – Teachers made $807 with no advertisement. The only month we are not scheduled to have meal is July (picnic conflict). At the parent meeting, over 50 parents showed up. There is a breakfast scheduled for the Open House on September 20^th from 9-1.

IV. New Business

A. Code of Ethics

Remember, what happens at the School Board, stays at the School Board. Information about staff or families stays private. Be cognizant of who may be listening to your outside discussions.

B. Sports Program

This month it seems there is an issue with respect paid towards coaches. If there is an issue and parents have discussed it with a coach, they should then approach Donna. If they are still unsatisfied, they should then discuss the situation with Kris. If a school board member is asked about a sports issue, they should advise the parent to follow this chain of command.

There also seems to be a need for the Athletic department to communicate to the parents the diocesan rules of who plays. Issues surround some parents understanding of “fair play” and the students’ emotional toll when they are taken out of the game after just a few minutes, or not played at all. Kris will review the school and diocesan guidelines.

C. A.O.B

President’s talk – The school did not find out about the scheduled talk until an email on Thursday from the diocese. Father Dennis and Kris reviewed the speech, thought it was good, did not see anything political in the content and would like to share it with the students in grades 4 thru 8. Board agreed the best way to handle it would be to send a note to parents stating the speech would be shown and they should call if they wanted to keep their child from participating.

Carol Gilpin will create a letter of introduction from the school board with short bios on everyone on the back of the letter. The board members should send in a family picture for the Open House bulletin board.

Donut Sunday is October 11^th. Lizette & Judy volunteered to help. Carol will pick up the donuts.

V. Adjournment

Lisa Riechmann motioned to adjourn the meeting and Linda Unverferth seconded.

VI. Next Meeting

The next meeting is scheduled for Tuesday, October 13, 2008 @ 7:30 p.m.

Respectfully submitted by:____________________________________Lizette Poston

Tuesday, August 11, 2009

I. Call to Order – Doug Wiegard

Prayer – Father Dennis

Present: Kris Hill, Doug Wiegard, Fr. Dennis, Lizette Poston, Jenny Fadler,Carol Gilpin, Teacher Rep.-Kathy Barbeau, Mike Doiron (replacing Jennifer Urish), Judy Renner, Mark Scheffert, Chris Crain, Darryl Schmeg, Linda Unverferth

Absent: Nancy Cowell, Lisa Riechmann

II. Recommended Actions

A. Routine

1. Approval of minutes - The minutes approved by Jenny Fadler and seconded by Linda Unverferth+

2. School Funds

a.) Special Account (checking) all funds are not complete at the time due to

b.) Annual Fund some receipts from end of year things.

c.) Sports Account (checking)

d.) Cafeteria Account

e.) School Account

B. Committee Reports

1. Principal’s Report

a. Letter of resignation from Jennifer Urish because son Adam has been enrolled at SPPS, Mike Doiron has graciously agreed to step in to fulfill this term. A big thank you to Jenny Fadler and Doug Wiegard for their years of commitment to the board, their terms are ending. We welcome Lizette Poston and Mark Scheffert to fill the two vacant positions. Two new teachers, Mrs. Lori Bertram who will teach 3^rd grade and Mrs. Judy Baum who will teach science at upper levels. Many changes have occurred this year but we have done the best we can in making schedules that will benefit our students, and I am asking for support in these decisions and in our staff.

2. Annual Fund

a. Goal of $32,000 was met with $32,057. The # of donors actually increased. Thank you to Jenny Fadler for soliciting the alumni. We will be conservative in spending the annual fund monies this year due to the economic situation. Some feedback from the solicitation letters for annual fund has made us aware that alumni would like the newsletter to be reinstated, so this will begin. The approximate cost of the newsletter is $3000.

3. Athletic Committee

a. Softball and baseball has begun, new coach for girls’ softball is Matt Koesterer with assistance from Kenny Poirrier.

4. Youth Ministry/Parish School of Religion (YM/PSR)

a. The youth group is preparing a fundraiser which will help in covering the cost of attendance to the Catholic Youth Conference. The Jr. Youth group will now be lead by Missy Poirrier.

5. Finance Report

Nothing to report

6. Facilities

Nothing to report

7. Development

Nothing to report

8. Enrollment

a. Final enrollment numbers will be presented at next meeting.

9. Cafeteria

a. Lunch and milk prices have increased. Lunch is $2.50, milk is .35. Diane DeMond will be head cook, Sherry Crain and Jeanette Pfleuger will be part-time.

10. Fundraisers

Nothing to report.

III. Old Business

A. Strategic Plans Update – will be presented at September meeting.

B. Non-parishioners rates for tuition (2^nd reading) – A charge of $1000 premium per student above the parishioner tuition rate for grades K-8 and a $600 premium per student above the parishioner tuition rate for preschool. Parishioners are defined as parents(s) or legal guardian(s) of the student. Motion approved as read by Carol Gilpin and 2^nd by Jenny Fadler.

C. A.O.B. – donuts for school board are Sunday, Oct. 11^th. Parents are concerned that we are not giving their child the most for their money, what makes this school different than another. Ideas were brought to the table that a student council be formed and meetings held during recess, letting the students participate/produce the newsletter. We want to make sure that the clubs are a worthwhile cause, not just a social gathering. A positive aspect is that the student to teacher ratio is above and beyond other schools so our student’s education should also be at its highest. Accountability is an issue we need to concentrate on this year.

IV. New Business

A. Reorganization of Board/Committee Assignments – President: Carol Gilpin

Vice President: DeeAnn Bollinger, Secretary: Lizette Poston. Athletics: DeeAnn Bollinger, YM/PSR: Linds Unverferth, Finance: Mike Doiron, Facilities: Mark Scheffert, Cafeteria: Nancy Cowell, Fundraisers: Mark Scheffert, Public Relations: Carol Gilpin

B. Enrollment 09-10 – last year K thru 8 had 109 with a Preschool of 11; this year in K thru 8 we have registered 103 with a Preschool of 8.

C. Budget – still in the process. Biggest change is the salary increase for the teachers. This is available because one employee did not take the insurance. Since this was already budgeted, Fr. Dennis applied it to their raises. This will help us stay accredited with the diocese.

D. Fundraisers – Lizatte will revamp the scrip program. Football and baseball mania tickets will still be sold. A meeting will be held to discuss the meal of the month and/or any ideas that a class may have to replace that. We hope that each month the class fundraiser will generate a minimum of $500.

E. Pictures of students on website – All agreed that this is not necessary.

V. A.O.B. – buddy system for Pre-K parents and a couple of the new K parents will be assigned by Carol Gilpin. Keep binders up to date. Mark Scheffert will keep a report of fundraising amounts brought in and families will be periodically updated. Voting rights belong to all board members, including representatives from St. Pat’s, St. Leo’s and St. Boniface. Kris and Fr. Dennis are not voting members.

VI. Adjournment

Chris Crain motioned to adjourn the meeting and Mark Scheffert seconded the motion.

VII. Next Meeting

The next meeting is scheduled for Tuesday, September 8th, 2009 @ 7:30 p.m.

Respectfully submitted by: _______________________________________ DeeAnn Bollinger

St. John the Baptist Board of Education Meeting

June 9, 2009

I. Call to Order: Kris Hill

Prayer: Father Tom Stout

Present: Kris Hill, Jenny Fadler, Jennifer Urish, Father Tom Stout, Nancy Cowell, Chris Crain, Carol Gilpin, Lisa Riechmann, Darrell Schmieg, Howard Gallois, Dee Bollinger

Guests: Lesley Fruth, Mark Scheffert

Absent: Linda Unverferth, Doug Wiegard

II. Recommended Actions

A. Routine

1. Approval of Minutes: A motion was made by Jenny Fadler and seconded by Dee Bollinger to approve the minutes.

2. School Funds as of May 29

a. Special Account (checking) $ 5,300

b. Annual Fund $ 34,858

c. Sports Account (checking) $ 775

d. Cafeteria Account $ 681

e. School Account $ - 583

B. Committee Reports

1. Principal’s Report

a. Kris Hill will be in Florida from June 12-21.

b. Smart Boards are being installed.

c. Cleaning the building has begun.

2. Annual Fund

a. There are 49 major donors that gave $22,717 and 129 other donors that gave $7,865.

3. Athletic Committee – nothing to report

4. YM/PSR – no report

5. Finance – see report, all tuition paid in full.

6. Facilities

a. There was a gas leak in one of the kitchen stoves.

7. Development – nothing to report

8. Enrollment - nothing to report

9. Cafeteria – nothing to report

10. Fundraisers

a. The golf tournament made $2,552 with 16 teams and 36 hole sponsors.

III. Old Business

A. Strategic Plans Update – The plan will be proofed in August and is due September 1.

B. Fundraisers – moved to Executive Session.

C. Non-parishioner rate for tuition – after discussion, it was decided to charge a $1,000 premium per student above the parishioner tuition rate for grades K-8, and a $600 premium per student above the parishioner tuition rate for preschool. Parishioners are defined as parent(s) or legal guardian(s) of the student. This will be put forth for a second reading at the August 11, 2009 meeting of the Board.

D. PSR financial help – PSR students pay $60 per year to attend. This cannot be raised because they have already registered for the 2009-10 year. The Board will look at adjusting the fee next year to reflect costs of copying, utilities, etc. Kris Hill will communicate this to Theresa Seemann and work with her to come up with the costs.

IV. New Business

A. Budget – moved to Executive Session.

V. AOB

A. Registration will be the first week of August. Enrollment stands at 90.

VI. Adjournment

The Board moved into Executive Session.

VII. Next Meeting

The next meeting is scheduled for Tuesday, August 11, 2009 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

St. John the Baptist Board of Education Meeting

May 12, 2009

I. Call to Order: Doug Wiegard

Prayer: Father Tom Stout

Present: Kris Hill, Jenny Fadler, Doug Wiegard, Jennifer Urish, Father Tom Stout, Nancy Cowell, Chris Crain, Carol Gilpin, Lisa Riechmann, Linda Unverferth, Darrell Schmieg

Guests: Donna Trost, Michelle Umbdenstock, Robin Menard-Netemeyer

Absent: Howard Gallois, Dee Bollinger

Guests Michelle Umbdenstock and Robin Menard-Netemeyer presented information about other diocese schools in the area, comparing their tuition and fundraising costs to SJB. They asked the Board to consider setting a non-parishioner tuition rate. The Board will take up this issue at a later date.

II. Recommended Actions

A. Routine

1. Approval of Minutes: A motion was made by Linda Unverferth and seconded by Lisa Riechmann to approve the minutes.

2. School Funds

a. Special Account (checking) $ 5,354

b. Annual Fund $ 29,512

c. Sports Account (checking) $ 222

d. Cafeteria Account $ 7,506

e. School Account $ 3,060

B. Committee Reports

1. Principal’s Report

a. School is taking all precautions recommended about swine flu.

b. Graduation dates are all set—PK May 18, 8^th Grade May 20, and Kindergarten

May 21

c. Mrs. Stortz and Mrs. Grohmann will be honored for their years of service at their award ceremonies.

d. Retreat went well at the Convent.

e. Registration is coming in slowly; no one has reported that they are not coming back. Two new families toured the school and paperwork was sent to a kindergartener and a third grade student.

2. Annual Fund

a. Mike Doiron spoke to the parish over the past weekend when their letters went out. There are donations from 47 major donors.

3. Athletic Committee

a. Coaches meeting was held and was successful; the parents’ meeting has been rescheduled.

4. YM/PSR

a. PSR has ended for the year.

5. Finance – nothing to report, see report.

6. Facilities – nothing to report

7. Development

a. Alumni mailing is getting a decent response.

b. Adopt a Student will be presented as a bulletin insert in May, June, and July. Kris will speak at parishes in August.

8. Enrollment—nothing to report

9. Cafeteria

a. Diane DeMond will be running the cafeteria next year with Jeannette Pflueger working part-time.

10. Fundraisers

a. Bingo raised over $3700.

b. Baseball Mania tickets have been sent home and have raised over $4400 so far. Robin Menard-Netemeyer is going to sell them at the St. Patrick’s Strawberry Festival.

III. Old Business

A PSR Letters – No positive responses from letters.

B. Strategic Plans Update – Kris got most of the responses; Plans are due at the end of June.

IV. New Business

A. There was a misunderstanding about the 8^th Grade graduation reception. The Altar Sodality no longer wishes to host it.

B. A suggestion was made that PSR students should pay more to attend PSR classes. They currently pay $60 for the first student in the family. SJB receives none of this fee.

V. AOB

VI. Adjournment

The Board moved into Executive Session.

VII. Next Meeting

The next meeting is scheduled for Tuesday, June 9, 2009 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

St. John the Baptist Board of Education Meeting

March 31, 2009

I. Call to Order: Doug Wiegard

Prayer: Father Tom Stout

Present: Kris Hill, Jenny Fadler, Doug Wiegard, Jennifer Urish, Father Tom Stout, Nancy Cowell, Chris Crain, Carol Gilpin, Lisa Riechmann, Dee Bollinger, Linda Unverferth

II. Recommended Actions

A. Routine

1. Approval of Minutes: A motion was made by Nancy Cowell and seconded by Linda Unverferth to approve the minutes.

2. School Funds

a. Special Account (checking) $ 6,570

b. Annual Fund $ 24,556

c. Sports Account (checking) $ 1,005

d. Cafeteria Account $ 4,184

e. School Account $ -5,884 (cash flow)

B. Committee Reports

1. Principal’s Report

a. PSR letters were sent out with only 3 returned. Those 3 indicated that they were not interested in attending SJB.

b. Students are enjoying the roller skating unit in PE.

2. Annual Fund

a. Donations have been received from 35 of the 75 school parents.

3. Athletic Committee

a. Girls’ VB went to State, but lost. They were 1^st in Regionals and Conference.

b. Working on budget for next year.

c. Coaches meeting scheduled for April 28^th.

4. YM/PSR

a. The Junior Youth group hosted a breakfast for 1^st Communion class, brought eggs for an Easter egg hunt, had a pizza party, and will have a 5-8^th grade dance on May 1^st.

b. The Youth Group won a volleyball tournament with surrounding parishes.

c. 11 kids and 5 adults attended DYC.

d. NCYC is in November in Kansas City.

5. Finance – nothing to report, see report.

6. Facilities – nothing to report

7. Development

a. The comedy hypnotist was cancelled due to a lack of participation.

b. Jenny Fadler is preparing a letter for alumni on the Annual Fund.

8. Enrollment—nothing to report

9. Cafeteria – nothing to report

10. Fundraisers

a. Baseball Mania tickets are here and will be sent home. Families will be asked to sell 6 or pay the $42 the school would have earned from the tickets.

b. Plans and workers are in place for the April 5^th Quilt/Cash Bingo.

III. Old Business

A PSR Letters – Jenny Fadler will give Board members a list of PSR students to call to follow up on the letter sent home.

B. Strategic Plans Update – Input from the Board should be returned to Kris Hill.

C. Financial Plan – Moved to Executive Session.

IV. New Business

A. Cash Shortage (08-09) – Ruma and St. Leo’s are current with their subsidies. Prairie du Rocher is still a little short. Deficit this year will probably be around $40,000.

V. AOB

VI. Adjournment

The Board moved into Executive Session.

VII. Next Meeting

The next meeting is scheduled for Tuesday, May 12, 2009 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

March 10, 2009

I. Call to Order: Doug Wiegard

Prayer: Father Tom Stout

Present: Kris Hill, Jenny Fadler, Doug Wiegard, Jennifer Urish, Father Tom Stout, Nancy Cowell, Chris Crain, Carol Gilpin, Lisa Riechmann, Dee Bollinger

Guests: Bob Bigham

Absent: Linda Unverferth, Howard Gallois

II. Recommended Actions

A. Routine

1. Approval of Minutes: A motion was made by Jenny Fadler and seconded by Chris Crain to approve the minutes after a change was made to paragraph C under Old Business (remove “what”).

2. School Funds (as of February 28)

a. Special Account (checking) $ 9,171

b. Annual Fund $ 23,736

c. Sports Account (checking) $ 1,250

d. Cafeteria Account $ 5,581

e. School Account $ -1,760 (cash flow)

B. Committee Reports

1. Principal’s Report

a. Catholics at the Capitol was a great experience for all involved

b. We received $800 from the Diocesan Ministry Appeal that will be used for the retreat in May.

c. We have applied for the Diocesan tech grant for $1300 to upgrade the computer lab to Office 07.

d. Grades 2, 3, 6 and 8 are getting the first 4 Smart Boards.

e. We are using McCarty memorial funds to replace the carpeting in the office and word area.

2. Annual Fund

a. To date, there are 35 major donors for $16,050 and 45 other donors for $2,945.

3. Athletic Committee

a. 8^th grade girls and their parents honored at March 3^rd volleyball game; boys will be honored March 19^th.

b. Working on budget for next year.

4. YM/PSR

a. Laverne and Teresa completed their apprentice certificates.

5. Finance – nothing to report, see report.

6. Facilities

a. There is a high school student occasionally sleeping in one of the paper recycling dumpsters; the police have been notified.

b. Kris Hill has found broken bottles behind our shed; police have been asked to patrol more often.

7. Development

a. Tickets are on sale for the comedy hypnotist.

b. Jenny Fadler is preparing a letter for alumni on the Annual Fund.

8. Enrollment—nothing to report

9. Cafeteria

a. Diane Demond continues to utilize the commodity program.

10. Fundraisers

a. The auction raised over $47,000, with final numbers still being worked on.

b. Plans and workers are in place for the April 5^th Quilt/Cash Bingo.

III. Old Business

A PSR Letters – Jenny Fadler gave Theresa Seemann the letter to go home with PSR students (grades K-4) before registration. These letters will be followed up with a call from the Board.

B. Strategic Plans Update – Input from the Board was returned to Kris Hill.

C. Financial Plan – Moved to Executive Session.

IV. New Business

A. School Board Elections – Doug Wiegard’s and Jenny Fadler’s terms expire in May. Jenny is eligible for another term. Nominations are in May.

B. 08-09 Calendar – Barring anything unforeseen, the last day of school will be May 26^th. Preschool graduation is May 18^th; kindergarten graduation is May 21^st; and 8^th grade graduation is May 20^th.

C. 09-10 Calendar – The Board voted to approve the 2009-2010 calendar; it is fundamentally the same as 08-09. School will start on August 18^th; school will be in session on Pulaski Day; there are 6 snow days and 2 weeks off at Christmas/New Year’s. Dee Bollinger moved to accept the calendar as presented; Carol Gilpin seconded the motion. The motion passed unanimously.

V. AOB

VI. Adjournment

The Board moved into Executive Session.

VII. Next Meeting

The next meeting is scheduled for Tuesday, March 31, 2009 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

St. John the Baptist Board of Education Meeting

February 10, 2009

I. Call to Order: Doug Wiegard

Prayer: Jennifer Urish

Present: Kris Hill, Jenny Fadler, Doug Wiegard, Randy Horrell, Linda Unverferth, Jennifer Urish, Father Tom Stout, Nancy Cowell, Chris Crain, Howard Gallois, Carol Gilpin

Guests: Leslie Grohmann

Absent: Dee Bollinger

II. Recommended Actions

A. Routine

1. Approval of Minutes: A motion was made by Linda Unverferth and seconded by Nancy Cowell to approve the minutes.

2. School Funds (as of December 31)

a. Special Account (checking) $ 9,770

b. Annual Fund $ 20,655

c. Sports Account (checking) $ 3,246

d. Cafeteria Account $ 3,609

e. School Account $ 284

B. Committee Reports

1. Principal’s Report

a. Catholic Schools Week went well, even with snow days. Liturgies at St. John’s and St. Pat’s were well-attended.

b. March 4^th is Catholic Rally Day in Springfield. We will draw names to determine which students can go.

c. Diocesan calendar has been approved and waiting on Red Bud district calendar. The 09-10 school calendar should be ready for March meeting.

d. The Board voted last year to attend school on Pulaski Day (March 2). If there are no more snow days, we will be off Holy Thursday.

2. Annual Fund

a. To date, $17,175 has been collected, from 58 total donors.

3. Athletic Committee

a. 8^th grade parent night at the last home game for each sport has been reinstated and will start again with this year’s volleyball season.

b. Volleyball season is underway.

4. YM/PSR- nothing to report

5. Finance – nothing to report

6. Facilities

a. The water heater in the coaches’ office was replaced.

b. A copier was donated to the school and was placed in the library.

7. Development

a. The alumni mailing netted 2 donations to the auction.

b. Jenny received 25+ addresses in response to the blurb in the newsletter.

8. Enrollment—nothing to report

9. Cafeteria

a. Diane DeMond worked with Prairie du Rocher on the commodity order.

10. Fundraisers

a. The auction is close to selling out, with almost 300 items.

b. The Winery fundraiser netted $78 for the school.

III. Old Business

A Iowa Test Scores – Kris Hill presented a summary of SJB scores compared to other schools in the Diocese; more than ½ of our scores were above the diocesan average.

B. PSR Letters – As a courtesy, Theresa Seemann will proofread any letter that goes home with PSR students (grades K-5).

C. Financial Plan – The Board needs to set registration dates at the March meeting, as well as discuss the budget. The teachers were asked about their intention to return next year. The Diocese revamped the salary schedule so that the recent pay increase was divided between 2 years instead of given in just 1 year. Tuition hasn’t been increased to meet salary increases as it should have been per Diocesan policy. Doug Wiegard is working on a letter and will work with Kris Hill on dollar figures to go into the letter. This letter will ask parents what to make a choice about raising tuition and fundraising.

IV. New Business

A. Strategic Plans Update – Board members were asked for their input on the Strategic Plan. This is due to Kris Hill at the March meeting.

B. McCarty Memorial Money – Kris Hill is going to use the money for either an ice machine or new carpet for the office area. A statue of Mary for the garden area has been purchased with the money.

V. AOB

A. The Principal’s evaluation is due to Father Tom tonight.

B. March 8^th is School Board’s turn for donut Sunday. Doug Wiegard is taking care of this.

VI. Adjournment

Jenny Fadler moved and Chris Crain seconded that the meeting be adjourned.

VII. Next Meeting

The next meeting is scheduled for Tuesday, March 10, 2009 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

St. John the Baptist Board of Education Meeting

January 13, 2009

I. Call to Order: Doug Wiegard

Prayer: Jenny Fadler

Present: Kris Hill, Jenny Fadler, Dee Bollinger, Doug Wiegard, Randy Horrell, Linda Unverferth, Jennifer Urish, Father Tom Stout, Nancy Cowell, Chris Crain, Howard Gallois

Guests: Julie Sutton

Absent: Mark Scheffert, Carol Gilpin

II. Recommended Actions

A. Routine

1. Approval of Minutes: A motion was made by Jenny Fadler and seconded by Howard Gallois to approve the minutes.

2. School Funds (as of December 31)

a. Special Account (checking) $ 10,316 (grant payments increased total)

b. Annual Fund $ 16,655

c. Sports Account (checking) $ 3,959

d. Cafeteria Account $ 2,614

e. School Account $ 2,150

B. Committee Reports

1. Principal’s Report

a. Catholic Schools Week has been planned. Theme is “Celebrate Service.”

b. Iowa Test scores for the Diocese have been received and could go home this week.

c. School received $2500 for a permanent Smart board and is working with Dynegy for another one and funding for 2 more is in the works. This would be 4 out of 8 for the classrooms. Cynthia DuClos is getting a bid from another company that may have better prices.

d. The cafeteria received a perfect score on their health department inspection.

e. Parents will have to help defray the cost of buses for field trips, in addition to using the annual fund.

2. Annual Fund

a. To date, $14,900 has been collected, including 29 major donors and 10 other donors.

3. Athletic Committee

a. Basketball season is wrapping up--the Lady Hornets won conference; the boys C team placed 3^rd in our tournament.

b. Volleyball practice has started.

c. The Athletic Department is having a fish fry on February 13^th at our Girls C Team volleyball tournament.

d. Dee would like the policy honoring 8^th graders at their last game reinstated and is writing a letter requesting the reinstatement.

4. YM/PSR

a. Rebecca Blow is the new 1^st grade catechist.

b. Progress Reports were sent home December 17^th

c. The Junior Youth Group and the Youth Group will meet January 25^th.

5. Finance

a. There will be no transfer from the cafeteria account until the end of the year.

6. Facilities

a. The furnace in the 5^th grade classroom went out over the holiday break. A new one was purchased for $2500 from the Capital Development account.

b. Mohr came out and cleaned and serviced the steam table in the cafeteria.

7. Development

a. An alumni mailing will be done to publicize the March event and the dinner auction.

8. Enrollment--absent

9. Cafeteria

a. Regarding serving seconds to the younger students, it is not something we are supposed to do because the meals are carefully made for certain amounts of calories and nutritional value. We will look at doing it for items that have a definite portion, like tacos, chicken strips, etc.

10. Fundraisers

a. There have been 105 items donated to the auction so far, with over $1900 in cash donations and ads.

b. Beth Goeddel still needs 2 or 3 quilts for the April 5 Bingo.

III. Old Business

A. Catholic Schools Week—There will be liturgies here January 24^th and 25^th and at Ruma on February 1^st. January 27^th is Outreach Day, January 28^th is Guest Day, and January 29^th is the Talent Show.

IV. New Business

A. Evaluation—Board members should complete the evaluation for Kris Hill and return it to Father Tom by the February 10^th meeting.

B. PSR Plan—Since PSR is the best chance for recruiting new students, the Board will prepare a letter asking PSR parents if they would be interested in more information about our school. Jenny Fadler will prepare this letter. Board members will be available during registration.

C. Financial Plan—the budget will be presented at the March Board meeting so we can complete a letter to parents about what will need to be done regarding tuition.

V. AOB

VI. Adjournment

Linda Unverferth moved and Jenny Fadler seconded that the meeting be adjourned.

VII. Next Meeting

The next meeting is scheduled for Tuesday, February 10, 2009 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

St. John the Baptist Board of Education Meeting

November 11, 2008

I. Call to Order: Doug Wiegard

Prayer: Carol Gilpin

Present: Kris Hill, Jenny Fadler, Dee Bollinger, Doug Wiegard, Randy Horrell, Linda Unverferth, Jennifer Urish, Mark Scheffert, Father Tom Stout, Howard Gallois, Carol Gilpin, Nancy Cowell

Guests: Kristy Fahey

Absent: Chris Crain

II. Recommended Actions

A. Routine

1. Approval of Minutes: The minutes were amended to note that Jennifer Urish attended the Regional School Board Meeting. A motion was made by Nancy Cowell and seconded by Linda Unverferth to approve the minutes.

2. School Funds (as of October 31)

a. Special Account (checking) $ 7,198

b. Annual Fund $ 5,444

c. Sports Account (checking) $ 5,154

d. Cafeteria Account $ 1,816

e. School Account $ -60 (does not include last Oct. SMART)

B. Committee Reports

1. Principal’s Report

a. Safety Block money will be sent soon, probably ½ now and ½ in the spring. Total should be around $4000 to be used for background checks, fire alarm checks, AED trainings, etc.

b. Iowa test scores are back.

c. Christmas program is scheduled for December 15, with a snow date of December 19.

2. Annual Fund

a. Mike Doiron is ready to go with letters for major donors.

3. Athletic Committee

a. Basketball is ongoing.

b. Baseball awards banquet is next week.

4. YM/PSR

a. PSR is looking for a 1^st grade teacher.

b. The stewardship envelopes are being used.

c. The Junior Youth group had a Halloween party and Tupperware sales that earned them $300.

d. The Youth group took 1^st place in Costume Volleyball.

e. The Youth group is going to decide on a name for their group.

f. Both groups will go caroling in December.

5. Finance

a. The tuition and textbook entries are actual numbers.

b. The number in salaries reflects a staff member electing to take health insurance.

6. Facilities

a. A new water fountain was installed outside the library at a cost of $1000 plus labor.

7. Development

a. An alumni event is scheduled for March 28^th featuring a comic hypnotist.

8. Enrollment—nothing to report

9. Cafeteria

a. Jeannette has turned over day-to-day responsibilities to Diane Demond.

b. Sherry Crain and Nanette Klinkhart are working part-time

10. Fundraisers

a. There have been 2 auction meetings so far, with work being divided up instead of one chairperson being in charge.

b. There have been 3 winners in the football mania game so far.

III. Old Business

A. Policy 3100.2 was read for a second time. This brings our policy for parish assessment in line with Diocesan policy. Jenny Fadler moved that it be approved; Carol Gilpin seconded the motion. The motion carried unanimously.

B. Whether or not to raise lunch prices a quarter ($.25) is hard to determine because of recent personnel changes. The Board decided to send a letter to parents explaining the situation and warning parents of a possible increase during the last half of the year. The Board will wait until absolutely necessary to raise the price of lunch.

IV. New Business

A. The school is not earning what it projected from recent fundraisers. Because of numerous complaints about fundraising, and because tuition covers less than ½ of the cost of educating students, the Board discussed sending home a survey to parents asking them what they would prefer—paying higher tuition and only having the auction or paying higher tuition and only having 3-4 key fundraisers. The letter would also break down the costs per student so parents would have all the information they need to make the decision. This survey would give the Board an idea of the direction parents would like to see the school take.

VI. Adjournment

Linda Unverferth moved and Nancy Cowell seconded that the meeting be adjourned.

VII. Next Meeting

The next meeting is scheduled for Tuesday, December 9, 2008 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

St. John the Baptist Board of Education Meeting

October 14, 2008

I. Call to Order – Doug Wiegard

Prayer – Doug Wiegard

Present: Kris Hill, Doug Wiegard, DeeAnn Bollinger, Howard Gallois,

Fr. Tom Stout, Carol Gilpin, Linda Unverferth, Chris Crain, Mrs. Stortz –teacher (guest)

Absent: Nancy Cowell, Jennifer Urish, mark Scheffert, Jenny Fadler, Randy Horrell

II. Recommended Actions

A. Routine

1. Approval of minutes - The minutes approved by Carol Gilpin and seconded by Howard Gallois

2. School Funds

a. Special Account (checking) $5,761

b. Annual Fund $5,444

c. Sports Account (checking) $4,002

d. Cafeteria Account $ 965(in the + for end of Sept.)

e. School Account $1,180

B. Committee Reports

1. Principal’s Report

a. No handbook as of now, we will be updating/revising ours. Would like it to be ready for printing in March. Asking for 2 board members, 2 teachers and 2 parents to assist with the revision. Carol Gilpin and Doug Wiegard have volunteered from the board.

b. The smart boards are very useful. One in each classroom would be an asset to the school. The cost is approximately $21,600 for 8. The parent organization is trying to donate one. The classroom computers are equipped to run the smart boards.

c. The yellow/green uniform shirts look very nice on the students. Thank you to the board for voting them in last year.

2. Annual Fund

a. Should be kicking off next month, the goal is set for $32,000.

3. Athletic Committee

a. Mouse races were successful, profit of $3600. Next year scheduled date is Oct. 3^rd.

b. Bleacher seats were sold for Hornet fans, profit from each seat will be $10.

c. A tree was planted by the baseball field from the Shields memorial. Mats have been ordered for the gym, the cost is $2100. The Poirrier/Shields/Wallach donations will cover most of this, the athletic dept. will need an additional $700 to cover the expenses.

d. Service project raised $616 of which $75 was donated to the Perandoe Needy Kids Fund.

4. Youth Ministry/Parish School of Religion (YM/PSR)

a. Enrollment of PSR is 101with 68 families. The classes will be run with 9 teachers and 3 aides.

b. The student child protection component has been completed with grades 1-4 and will be finished with grades 5-8 the week of Oct. 15^th.

c. Representatives from Gibault will meet with the 7^th and 8^th grade on Oct. 15^th.

d. On Oct. 29^th, the 8^th grade will take the ACRE Assessment.

e. The Jr. Youth Group had 21 students at the 1^st meeting. They are doing Tupperware sales as a fundraiser. For October they are going to the pumpkin patch and for December they will be caroling.

f. The Youth Group will meet the 3^rd Sunday each month from 5:00-6:30, 8 attended the first meeting. Oct. 19^th they are participating in a costume colleyball tourney with surrounding youth groups.

5. Finance Report

a. The numbers may be a little different next month. The numbers we have been using were based on a estimated enrollment, subsidies, etc.

6. Facilities

Nothing to report

7. Development

Nothing to report

8. Enrollment

a. A letter and pamphlet will be sent out to PSR families during Catholic Schools Week. More recognition in the NC News such as Outreach programs. More news in the bulletin re: school, also needs to be placed in St. Leo’s bulletin.

9. Cafeteria

Jeanette has to have foot surgery, her last day will be the Wed. before Thanksgiving. At this time Diane DeMond will step up and take over. The goal is for Jeanette to return when fully recovered. There are some potential candidates for the secondary position. Overall, Jeanette has a good handle on the ordering and is providing a good lunch for the students

10. Fundraisers

Nothing to report

III. Old Business

A. Policy 2^nd reading – policy 1000, 1^st motion to approve made by DeeAnn and 2^nd by Linda.

B. Regional Board Mtg. – general content was marketing and enrollment. No attendees from our board.

IV. New Business

A. Lunch – prices may need to be raised due to the overall economic increases in cost of food

B. Enrollment for diocese – all schools are experiencing losses, report handed out.

C. Policy 1^st reading – assessment of parishes, 2 changes will be initiated from 70-80% and monthly

V. Adjournment

Carol Gilpin motioned to adjourn the meeting and Chris Crain seconded the motion.

VI. Next Meeting

The next meeting is scheduled for Tuesday, November 11th, 2008 @ 7:30 p.m.

Respectfully submitted by: _______________________________________ DeeAnn Bollinger, secretary

September, 9, 2008

I. Call to Order: Doug Wiegard

Prayer: Kris Hill

Present: Kris Hill, Jenny Fadler, Dee Bollinger, Doug Wiegard, Randy Horrell, Linda Unverferth, Jennifer Urish, Mark Scheffert, Father Tom Stout, Howard Gallois, Chris Crain, Carol Gilpin

Guests: Kathy Barbeau, Teresa Seeman

Absent: Nancy Cowell

II. Recommended Actions

A. Routine

1. Approval of Minutes: A motion was made by Jenny Fadler and seconded by Howard Gallois to approve the minutes.

2. School Funds (as of August 31)

a. Special Account (checking) $ 5,029

b. Annual Fund $ 6,543

c. Sports Account (checking) $ 835

d. Cafeteria Account $ 1,070

e. School Account $22,339

B. Committee Reports

1. PSR/YM Report

a. There are 94 students enrolled with 4 students that have not registered yet. This is 62 families (65 after registration is complete). There are 9 teachers and 3 aids. Stacy Harriman will be helping students with learning disabilities.

b. Child Protection Training is being scheduled for those adults who have not received it. The deadline for this training to be completed is September 12^th.

c. Maribeth and Dave Hollinshead will continue with the Junior Youth Group. The kick-off day for Junior Youth Group is September 21, from 11am to 1pm.

2. Principal’s Report

a. Jeannette Pflueger is working on running the cafeteria more efficiently. She is shopping around for the best prices. After analysis of expenses, lunch prices may have to be increased.

b. An Initial Child Protection class was attended by 17 people.

c. There are 120 students enrolled.

3. Annual Fund

a. Mike Doiron has agreed to chair the Annual Fund. Major Donor letters will be going out in November.

4. Athletic Committee

a. The mandatory parents’ meeting works well. Athletes won’t play if their parents don’t attend the meeting.

b. Baseball and softball are well underway.

5. Finance

a. The insurance expense is the annual premium for liability insurance that is due early in the school year.

b. The instructional expense is an annual expense for books at the beginning of the school year.

6. Facilities

a. All of the new windows have been installed.

7. Development

a. Jenny Fadler is going to have Kris Hill sign birthday cards for all newly baptized children in the parish.

b. An alumni event is scheduled for April.

c. Jenny Fadler gets occasional inquiries from the alumni section of the school website

d. Jenny is working on the alumni list

e. A notice for alumni to update their information will be in the bulletin.

8. Enrollment

a. The faculty/staff would like to help with some of the ideas that Carol Gilpin presented in August. She will work with them on finding a project to start.

9. Cafeteria

a. Nancy Cowell has met with Jeannette.

b. “Pick and Choose” working well. Overall, there is less food waste. Jeannette is buying some things at IGA because they are giving us a 10% discount. She is using a scrip card so the school gets that money as well.

c. The amount in the cafeteria account is misleading because no bills have been paid from that account yet.

d. The kitchen is due for a health department inspection. Jeannette is going to contact the health department for guidance before the inspection.

10. Fundraisers

a. There was a good response to the first letter asking for help at the September 28^th bingo. Forty families agreed to help and $70 was sent in. Mark and Donna Scheffert agreed to run the kitchen for this bingo.

b. Football Mania tickets will be going home soon.

c. Chairs of all the fundraisers were contacted. All will continue as chairs this year.

d. Laura Deterding would like someone to work with her on the carnival this year so they can take it over next year. A 5K race and spaghetti dinner have been added to the carnival.

e. Forty-two families bought tickets for the Mouse Races. This includes only 30 of the 50 athletes. The list was divided up so that Board members could call families that had not bought their tickets.

f. Linda Unverferth asked about the option for families to only pay the amount that the school makes on the tickets that families were asked to purchase. For instance, paying the $15.25 per ticket on the football mania tickets instead of the $20 ticket price. This option will be included in future fundraising letters.

III. Old Business

A. The Regional School Board meeting is September 22^nd at Sts. Peter and Paul in Waterloo at 7pm.

IV. New Business

A. Members were asked to sign the confidentiality statement and were reminded of the confidential nature of some Board business.

B. The Board Policy Statement was distributed for a first reading.

V. Any Other Business

A. Bishop Braxton sent out a letter this week about the recent lawsuit regarding sexual abuse in the diocese. The letter was distributed to the Board, will be sent home to parents and read in Mass this weekend.

B. Chris Crain got prices for an ice machine for the school. A company in Pinckneyville quoted a price of between $1900 and $2500.

C. The school is looking for a reasonably priced freezer.

D. The school has signed up for fundraising at ScottTrade Center this year. A notice to parents will go out this week.

VI. Adjournment

Carol Gilpin moved and Chris Crain seconded that the meeting be adjourned.

VII. Next Meeting

The next meeting is scheduled for Tuesday, October 14, 2008 at 7:30pm.

Respectfully submitted by: __________________________________ Jennifer Urish, Secretary

August 12, 2008

I. Call to Order – Doug Wiegard

Prayer – Fr. Tom Stout

Present: Kris Hill, Doug Wiegard, DeeAnn Bollinger, Angie Liefer, Howard Gallois, Mark Sheffert,

Fr. Tom Stout, Carol Gilpin, Jeff Cowell, Jennifer Urish, Linda Unverferth, Jenny Fadler

Absent: Chris Crain, Randy Horrell, Nancy Cowell

II. Recommended Actions

A. Routine

1. Approval of minutes - The minutes approved by Jeff Cowell and seconded by Mark Sheffert

2. School Funds (up to date as of July 31)

a. Special Account (checking) $8,721

B. Annual Fund $6,543

c. Sports Account (checking) $658

d. Cafeteria Account $24 (ended $990 negative)

e. School Account $7,213

B. Committee Reports

1. Principal’s Report

a. Gym floor will be finished the first week of October

b. Windows in front will be installed Aug. 14^th, also 2 office windows. The Ray Ratz family will be paying for the front windows. A thank you note will be written to them and also thanks in the bulletin. Also new blinds will be installed.

c. Teachers have been here getting everything ready

d. Extra thanks to Jeff Cowell and Angie Liefer for serving on this board, welcome to Jennifer Urish and Linda Unverferth

e. 120 kids are registered which is 70 families, everyone will need to cooperate and contribute. We have one child not returning and 2 that are unaccounted for, other schools in the diocese are seeing a decline in their enrollment also.

2. Annual Fund

a. Mike Doiron has offered to head this campaign for next year

b. Last year total was $35,270, this year is $32,110. We are down 3 major donors. Goal for next year is set at $32,000. The 5yr. average is $31,543, which is consistent, with our goal not fluctuating too much each year. Alumni are the major target.

57 major donors this year for $24,455

52 major last year for $27,100

114 other donors this year for $7645

123 other donors last year for $8170

This year total donors is 171, last year total donors 175.

3. Athletic Committee

Nothing to report

4. Youth Ministry/Parish School of Religion (YM/PSR)

Nothing to report

5. Finance Report

a. Finished $74.03 to the good

b. The parish as a whole finished about $8000 negative, they budgeted for a loss of $35,000

6. Facilities

See principal report

7. Development

a. Shirley Vogt will be helping to keep the website up to date and assisting Jenny in efforts for mailing to alumni.

b. Jenny’s goal is to increase the alumni mailings with correct addresses

c. There will also be something in the bulletin once a month

d. Format of the newsletter will be changed to decrease the mailing cost

8. Enrollment

Handout given by Carol with wonderful ideas to help increase our enrollment. Board members were instructed to read it and next meeting address 1-2 of these ideas that they think are a possibility of accomplishing

III. Old Business

A. Fundraisers – note included in registration packet. Future list to come of what each fundraiser made and what each fundraiser is for this year.

B. Cafeteria – Geri has resigned. Jeanette Pfleuger has agreed to do a trial period of 6-8 weeks. Mary Mueller will help of M-W-F, Diane DeMond on T-Th.

IV. New Business

Reorganization of school board positions: President – Doug Wiegard

Vice President – DeeAnn Bollinger

Secretary – Jennifer Urish

Assignments of Committees: Annual Fund – Kris Hill

Athletic Committee – DeeAnn Bollinger

YM/PSR – Linda Unverferth

Cafeteria – Nancy Cowell

Fundraisers – Jennifer Urish

Enrollment – Carol Gilpin

Development – Jenny Fadler

Finance/Facilities – Doug Wiegard

Regional school board meeting – Monday, September 22^nd at SPPS 7:00. Concentration will be on marketing. Jennifer Urish and Linda Unverferth will try to attend.

V. Adjournment

Carol Gilpin motioned to adjourn the meeting and Linda Unverferth seconded the motion.

VI. Next Meeting

The next meeting is scheduled for Tuesday, September 9^th, 2008 @ 7:30 p.m.

Respectfully submitted by: _______________________________________ DeeAnn Bollinger, secretary

II. Recommended Actions

A. Routine

III. Old Business

A. Strategic Plans Update – will be presented at September meeting.

IV. New Business

A. Reorganization of Board/Committee Assignments – President: Carol Gilpin

B. Enrollment 09-10 – last year K thru 8 had 109 with a Preschool of 11; this year in K thru 8 we have registered 103 with a Preschool of 8.

C. Budget – still in the process. Biggest change is the salary increase for the teachers. This is available because one employee did not take the insurance. Since this was already budgeted, Fr. Dennis applied it to their raises. This will help us stay accredited with the diocese.

E. Pictures of students on website – All agreed that this is not necessary.

VI. Adjournment

VII. Next Meeting

II. Recommended Actions

A. Routine

III. Old Business

A. Policy 2nd reading – policy 1000, 1st motion to approve made by DeeAnn and 2nd by Linda.

B. Regional Board Mtg. – general content was marketing and enrollment. No attendees from our board.

IV. New Business

A. Lunch – prices may need to be raised due to the overall economic increases in cost of food

B. Enrollment for diocese – all schools are experiencing losses, report handed out.

C. Policy 1st reading – assessment of parishes, 2 changes will be initiated from 70-80% and monthly

V. Adjournment

VI. Next Meeting

II. Recommended Actions

A. Routine

III. Old Business

A. Fundraisers – note included in registration packet. Future list to come of what each fundraiser made and what each fundraiser is for this year.

B. Cafeteria – Geri has resigned. Jeanette Pfleuger has agreed to do a trial period of 6-8 weeks. Mary Mueller will help of M-W-F, Diane DeMond on T-Th.

IV. New Business

V. Adjournment

VI. Next Meeting

A. Policy 2^nd reading – policy 1000, 1^st motion to approve made by DeeAnn and 2^nd by Linda.

C. Policy 1^st reading – assessment of parishes, 2 changes will be initiated from 70-80% and monthly